Student Financial Services Analyst

3 weeks ago

Vancouver BC, Canada The University of British Columbia Full time €7,072 - €10,169

AAPS Salaried - Accounting, Level C
Energy & Water Finance | Office of the Comptroller | VP Finance and Operations
00 CAD Monthly
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
The Financial Analyst is responsible for performing senior level financial management and accounting functions in VP FRO for the unit of Energy and Water Services. This position is primarily responsible for providing financial guidance, advice, tools and reports to management to help them develop, manage, and monitor their individual budgets; conducting broad financial analyses and performing complex reconciliations; and developing policies and procedures to support financial processes. This position plays a significant role in supporting the Associate Director, Finance as well as supporting other finance managers in providing strategic financial management and guidance to the unit.
The Financial Analyst reports to the Associate Director, Finance of Energy and Water Services.
Work is done in collaboration with the Board of Governors, VPs, Treasury Office, Budget and Planning Office, Payment and Procurement Services, IT Services, Internal Audit, Directors and external customers and agencies including GVRD, provincial and federal governments, municipalities and external auditors.
Provides support to unit leaders by assisting in the development of unit budgets, assessing the impact and implementation of new funding initiatives and other budget adjustments, and providing training in the use of Workday Adaptive budgeting and other financial management and reporting systems.
Workday, Adaptive, Hyperion 2.0, Utilities Management System (UMS), Planon and NAV) on an annual, quarterly basis to help the senior management teams and Portfolio Finance Director to understand their resources, manage within their financial means and make informed decisions on hiring and new program development.
Participate in year-end processes (i.e. compilation to ensure the appropriate compliance to accounting and internal controls, maintenance of all transaction documents files for audit and reference purposes, assist in the year-end general ledger and accounts payable processes including accruals and preparing proper documentation for external auditors, and develop procedures, systems and training etc.).
Develops and prepares financial reports for individual units and provides unit leaders with high level variance analysis of actual operating results in relation to forecast and planned activities to support decision-making.
Performs comparative funding reviews and collaborates with managers in resolving financial and business-related issues including those involving deficits in operating and capital accounts.
Monitors units in day-to-day financial operations (i.e. investigating billing discrepancies and engaging with customers and stakeholders on effective solutions, facilitating resolution for financial issues between units and Central UBC, and third parties, implementing the rollout of new policies and procedures, and providing training relating to financial policies, internal controls, expenditure reimbursements and related areas).
Updates Workday Adaptive as required to ensure that forecasts and budgets are as intended and resolves any discrepancies between workforce in Adaptive and position management in the Human Resources Management System (HRMS).
Prepares complex reconciliation of capital and operating accounts, adhoc reports, reconciliation s and analyses for senior management.
Interprets accounting procedures and reporting guidelines, and provides financial advice to directors, managers, and staff.
Develops, recommends and implements policies and procedures, and designs and conducts training on financial forecasting and budgeting techniques, accounting procedures, policies, and systems.
Maintains current knowledge of and ensures compliance to Generally Accepted Accounting Principles, University policies and procedures, Canada Revenue Agency regulations and other relevant federal and provincial legislation.
Provides insight into significant financial risks and makes practical recommendations to reduce risk, improve operational performance and increase management confidence.
This position is key to maintaining the structure and data integrity, which supports all financial reporting. Errors and poor decisions by this position could result in unreliable information or missed information to effectively manage the finances of a large and very complex organization.
The accountability of this position requires the incumbent to deal effectively with appropriate personnel, both professional and non-professional, at all such levels of involvement and responsibility, both within and outside the University.
Report directly to the Associate Director, Finance, Energy and Water Services
Undergraduate degree in a relevant discipline. Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Experience managing general ledger activity, including but not limited to Accounts Payable, Cash Management, Accounts Receivable, Reconciliations and Financial Reporting.
Experience in fund accounting, financial control and policy interpretation.
Experience working with complex finance and budget systems, including ERPs.
Demonstrated financial, analytical and budgetary skills.
Ability to interpret data at a high level and to present findings developed from compilation of complex and possibly disparate financial data.
Ability to consolidate financial data from various sources into financial statements and reports that are useful for management decision making.
Ability to analyze and reconcile accounts and to resolve discrepancies.
Ability to maintain accuracy and integrity of accounting transactions and financial reporting. Ability to perform complex analyses.
Ability to perform workflow analysis and process improvements. Ability to apply generally accepted accounting principles in an appropriate manner.
Knowledge of contracts, procurement and UBC policies and regulations, and procedures related to
finance, payroll and audit.
Comfortable working with senior management.

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