Administrative Assistants-Temp-Legal

3 weeks ago

Toronto ON, Canada Altis Recruitment Full time

Atlis is partnering with a non-profit organization seeking a skilled Administrative Assistant to provide comprehensive administrative services to the department and corporate secretarial support. The role supports the work of the Legal, Policy, and Corporate Secretarial staff to achieve the organization's goals and objectives.
3 month contract, hybrid work model.

Office Administration Duties:
Provide administrative support to the Corporate Secretarial Team.
Use spreadsheet, database, word processing, and presentation software to prepare and format reports, memos, documents, and presentations following the Style Guide.
Answer telephone, voicemail, and emails as needed.
Perform general duties, including copying, scanning, filing, and providing administrative support as required.

Assist with presentations given by the Legal, Policy, and Corporate Secretarial Department, including scheduling, proofreading, and formatting slide decks and speaking notes, and maintaining records of past presentations.


Corporate Secretarial:
Ensure Board meeting preparation procedures are current and use procedures to plan and prepare for Board and Committee meetings in cooperation with the Executive Assistant.
Ensure post-Board procedures are current and completed following Board and Committee meetings in cooperation with the Executive Assistant.
For Board and Committee packages, prepare cover letters and conference call and/or Microsoft Teams instructions.
Advanced knowledge of Microsoft Word, Excel, and PowerPoint.

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