Constituency Assistant

3 weeks ago

Toronto ON, Canada Working for a Member of Parliament | Travailler pour un(e) député(e) Full time

The Hon. Rob Oliphant, P.C., M.P. – Don Valley West

Rob Oliphant is seeking candidates for the position of Constituency Assistant for his office in Toronto. Deadline for applications is May 16, 2024.

Reporting to the Member of Parliament, with direction from the Constituency Office Manager and Immigration Specialist, the Constituency Assistant engages in constituency outreach work with neighbourhood and business organizations, casework for individuals resolving issues related to the federal government and provides administrative support for the Member along with other members of the constituency team.

About the job

Communications:

  • Assist with communications products such as householders, articles, e-blasts, and constituency mail-outs as required; manage smaller design projects such as contact cards, calendars
  • Assist with correspondence (research, writing, tracking) and written greetings from the MP
  • Oversee and produce the MP’s videos and photography and catalog the videos and photos
  • Write social media posts related to the riding –this includes assisting with the management of Facebook, Twitter, Instagram, LinkedIn accounts and MP’s website

Casework and Outreach:

  • Assist with constituency casework regarding immigration and other federal government programs as assigned by the Constituency Office Manager and Immigration Specialist, ensuring cases are dealt with in a sensitive, confidential and timely manner.
  • Serve as the key liaison with issues related to the City of Toronto, the GTA and local bodies and authorities at the direction of the Member
  • Participate in meetings with constituents, stakeholders, and interest groups
  • Coordinate and schedule meetings with stakeholders, completing follow-ups as required.

General:

  • Serve as a first point of contact for constituents seeking advice or help from the Member of Parliament
  • Serve as the MP’s aide on visits to organizations and stakeholders in the riding
  • Assist with planning and execution of community events
  • Manage and update constituency records for correspondence (email, mail, telephone), casework and the riding profile, engaging office volunteer as appropriate
  • Ensure that constituents who contact the Constituency Office receive a timely response to inquiries
  • Keep current with local events, community organizations’ websites, local media and share with the team
  • Prepare briefing notes on topics as required by the MP
  • Assist in the recruiting, training and supporting of volunteers for office and community activities
  • Assist with special projects that aim to improve the effectiveness of the office’s administrative operations
  • Have responsibility for the management of Constituency Office supplies and procurement

Ideal candidate will:

  • Have superior organizational skills, administrative skills, and an ability to multitask
  • Be able to write clearly and concisely and communicate verbally to constituents and stakeholders in a respectful and knowledgeable manner
  • Have knowledge of and/or interest in the communities of Don Valley West
  • Be able to work as part of a team as well as on solo projects and show initiative
  • Be self-motivated and able to work efficiently under pressure, respond to short-term demands and adapt to new situations
  • Have strong critical thinking skills, attention to detail and problem-solving abilities
  • Display exceptional judgment and interpersonal skills
  • Be discreet when interacting with the public and stakeholders
  • Be able to work evenings and weekends as required
  • Possess superior knowledge of the Microsoft Office suite (Outlook, Word, Excel, Publisher)
  • Have completed post-secondary education from a recognized institution or an acceptable combination of education, training, and relevant experience

Working Conditions:

  • This is an in-person position.
  • Full-time; evening and weekend work may be required.
  • Primary location of work: Toronto

Salary:

  • Compensation is dependent on qualifications and experience.

To apply, please submit your resume and cover letter to Rob.Oliphant@parl.gc.ca with the subject line “Constituency Assistant”. Thank you to all applicants, however, only individuals who have been selected for an interview will be contacted. No phone calls please.

  • Constituency Assistant

    1 month ago

    Toronto, Canada Liberal Member of Parliament Constituency Office Full time

    The primary role of a constituency assistant is to support constituents with matters under federal jurisdiction on behalf of their Member of Parliament. **Responsibilities**: - Assume responsibility for outgoing office correspondence - Research and respond to policy queries - Research and connect constituents to local resources and government services in...

  • Constituency Assistant

    6 days ago

    Toronto, ON, Canada EightSix Network Inc Full time

    Rob Oliphant is seeking candidates for the position of Constituency Assistant for his office in Toronto. Reporting to the Member of Parliament, with direction from the Constituency Office Manager and Immigration Specialist, the Constituency Assistant engages in constituency outreach work with neighbourhood and business organizations, casework for individuals...

  • Constituency Assistant

    3 weeks ago

    Toronto, ON, Canada Working for a Member of Parliament | Travailler pour un(e) député(e) Full time

    Don Valley West Rob Oliphant is seeking candidates for the position of Constituency Assistant for his office in Toronto. Reporting to the Member of Parliament, with direction from the Constituency Office Manager and Immigration Specialist, the Constituency Assistant engages in constituency outreach work with neighbourhood and business organizations,...

  • Constituency Assistant

    6 days ago

    Toronto, ON, Canada EightSix Network Inc Full time

    The Hon. Rob Oliphant, P.C., M.P. – Don Valley West Rob Oliphant is seeking candidates for the position of Constituency Assistant for his office in Toronto. Deadline for applications is May 16, 2024 . Reporting to the Member of Parliament, with direction from the Constituency Office Manager and Immigration Specialist, the Constituency Assistant engages...

  • Constituency Assistant

    1 month ago

    Toronto, Canada Ontario NDP Caucus Full time

    **Objectives**: To assist the Member by completing assigned casework and outreach duties. **Responsible to Member for**: - Responding to, solving problems and advocating for constituents (casework). - Contacting and responding to constituents by telephone, writing and in person. - Contacting appropriate ministries/other levels/departments of government to...

  • Constituency Assistant- Data Management

    1 month ago

    Toronto, Canada Ontario NDP Caucus Full time

    **Objectives**: To assist the Member by completing assigned casework, outreach duties and data integration functions. **Responsible to Member for**: - Data management and integration utilizing systems such as Populus. - Preparing, gathering, maintaining and compiling research material as requested - by Member to aid in communicating with constituents and...

  • Constituency Assistant- Social Media

    1 month ago

    Toronto, Canada Ontario NDP Caucus Full time

    **Objectives**: To assist the Member by completing assigned casework and outreach duties. **Responsible to Member for**: - Preparing, gathering, maintaining and compiling research material as requested by Member to aid in communicating with constituents and organizations in the constituency. - Responding to requests for research or information from the...

  • MPP Constituency Assistant

    4 weeks ago

    Kitchener, ON, Canada The Green Party Of Ontario Full time

    We are looking for a highly organized person to help MPP Aislinn Clancy carry out duties in her community. The ideal candidate will be enthusiastic about being part of a small team working together to represent constituents in Kitchener Centre. Manage the MPP’s schedule in Kitchener, identifying events and setting up meetings Staff the MPP at local...

  • Case Manager

    1 month ago

    Toronto, Canada Liberal Member of Parliament Constituency Office Full time

    The casework manager must have a unique set of skills needed to effectively perform this role. This position demands strong analytical and organizational skills that are needed to utilize the significant resources at their disposal to resolve matters brought forward by constituents. The casework manager will be responsible for organizing and leading case...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Ontario NDP Caucus Full time

    Salary: Objective: To coordinate the Member's Queen's Park and Constituency Office and to carry out political and legislative duties on behalf of the Member. Responsible to the Member for: Management and Supervision (in consultation with the Member)Makes effective recommendations concerning the hiring of new employees at the Members Offices. Assigns...

  • Legislative Assistant

    1 month ago

    Toronto, Canada Ontario NDP Caucus Full time

    **Objective**:To assist the MPP with their political and legislative duties. **Responsible to the Member for**: **Public Relations** - Contacting Constituents and general public, by telephone, writing, and in person. - Dealing with enquiries and solving problems ("case work") which come directly to Queen’s Park, or which have to be referred from the...

  • Executive Assistant to Member of Provincial

    1 month ago

    Toronto, Canada Ontario Ministry of Children, Community and Social Services Full time

    **Executive Assistant to Member of Provincial Parliament/Parliamentary Assistant** **Position Summary**: Performs a variety of research, communication, and administrative functions in support of the day-to-day operations of the Queen’s Park and constituency offices for the MPP. For example, some activities include: research, analysis, and briefing the...

  • Legislative Assistants

    1 month ago

    Toronto, Canada Ontario NDP Caucus Full time

    **Objective**:To assist the MPP with their political and legislative duties. **Responsible to the Member for**: **Public Relations** - Contacting Constituents and general public, by telephone and writing. - Dealing with enquiries and solving problems ("case work") which come directly toQueen's Park, or which have to be referred from the constituency office...

  • Legislative Assistant

    1 month ago

    Toronto, Canada Ontario NDP Caucus Full time

    **Objective**:To assist the MPP with their political and legislative duties. **Responsible to the Member for**: **Public Relations** - Contacting Constituents and general public, by telephone and writing. - Dealing with enquiries and solving problems ("case work") which come directly to Queen's Park, or which have to be referred from the constituency office...

  • Executive Assistant

    2 weeks ago

    Kingston, ON, Canada Queen's University Full time

    Reporting to the Executive Director, Athletics & Recreation, the Executive Assistant is responsible for providing senior level support to the Executive Director, Athletics and Recreation and Director, Operations and Service Delivery. Due to the complexity of managing the Directors’ time and priorities, as well as coordinating the administrative function...

  • Executive Assistant/office Manager

    1 month ago

    Toronto, Canada Liberal Member of Parliament Full time

    **To apply, please submit your cover letter, resume, and salary expectation, then complete the online assessments from Indeed.** Position: Executive Assistant Location: Scarborough, Ontario Reporting to the Member of Parliament, the executive assistant is responsible for the overall management of the Member’s office, including managing financial and...

  • Executive Administrative Assistant Needed Immediately

    2 hours ago

    Toronto, ON, Canada CEI Fleet Collision and Safety Full time

    We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. We are looking for a proven and experienced Executive Assistant (EA) with a passion for supporting a c-suite executive. This EA will serve as a strategic and tactical partner supporting an Executive Vice...

  • Executive Administrative Assistant Needed Immediately

    2 weeks ago

    Kingston, ON, Canada Queen's University Full time

    Reporting to the Executive Director, Athletics & Recreation, the Executive Assistant is responsible for providing senior level support to the Executive Director, Athletics and Recreation and Director, Operations and Service Delivery. Due to the complexity of managing the Directors’ time and priorities, as well as coordinating the administrative function...

  • IT Student Assistant

    6 days ago

    Ottawa, ON, Canada Willis College Full time €70,000 - €80,000

    THE ROLE Under the general direction of program Instructor, the Teaching Assistant will be: In collaboration with the program instructor, create a classroom environment conducive to learning by employing a variety of appropriate teaching strategies. Demonstrates mastery of and currency in the subject matter by incorporating practitioner experience in...

  • Assistant Manager, Dining Operations

    1 month ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/28/2023 **Req ID**: 29916 **Faculty/Division**: VP & Provost **Department**: Hart House **Campus**: St. George (Downtown Toronto) **Position Number**: 00054199 **Description**: **About us**: About Us - Hart House Hart House is a centre for experiential education outside the classroom at the University of Toronto. Since it opened in 1919,...