Office manager stagiaire F/H

3 weeks ago


Victoria BC, Canada MacDonald Search Group Full time

Our client based in Victoria, Canada, is an expansion-stage beverage producer with products currently sold in most Canadian provinces and in 12 countries around the world. This position reports directly to the CEO and is a member of the Senior Leadership Team. Order Desk, Shipping and associated Regulatory:
Manage the Order Desk Assistant, who takes domestic and international on-line and phone orders, from both businesses and consumers, and ensures these orders are fulfilled and shipped in a timely manner with excellence in customer service.
Process new product orders invoicing, coordination of filling with Production Director leading to final payment and coordinated packaging.
Manage all aspects of international product shipping, global customs import/export compliance, shipping, custom practices, logistics including coordinating the assembling of pallets.
Complete all necessary regulatory documentation to comply with international customs requirements.
Prepare and process Domestic product registration, price changes, listing applications
Ensure all inventory is added to our Inventory Management Software on a timely basis.
Work with packaging team to ensure that you have sufficient inventory available, including finished goods for sale, packaging materials, etc. for anticipated orders (packaging team to actually order materials and manage stock levels).

Administrative, HR & Investor Relations:
Manage benefits plan(s) administration.
Prepare new employee offer letters & contract preparation. Track and monitor employee vacation, sick-day usage, time-station accuracy and overtime.
Maintain Employee Policy Handbook.
Corporate license renewals.
Oversee all necessary responsibilities as the Company’s office manager (inc. Review all employee expense claims for appropriate support and manager approvals.

Assist with semi-monthly payroll, including the calculation of all variable compensation (tips, commissions, etc.).
Assist management with compliance and reporting for all government programs including GST, PST, WCB, HMRC, payroll remittances, corporate tax, other authorities that may arise over time.
Ensure payment of all payroll taxes (Canada + UK).

As requested, book meetings and travel arrangements for the CEO, including the preparation of any necessary expense claims
A base salary of +/- $70k along with a performance based bonus, extended benefits, opportunities to receive shares in the company, and other perks will be offered. Interested candidates are asked to submit their resumes ASAP


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