Administrative Support Assistant
3 weeks ago
This posting is for 1 full-time temporary position from May 27,2024 – September 27,2024
Do you possess a strong service ethic with the political acumen and judgment to provide administrative support within the dynamic environment of the Office of the Elected Officials? We are looking for a high level of initiative and commitment to support Strathcona County Council with effective office administration. Your eagerness to tackle a broad scope of sensitive and complex assignments will advance Council’s vision to foster effective working relationships among elected officials, county leaders, community representatives, stakeholders and residents.
This position provides senior-level direct support to four (4) Strathcona County Councillors through effective and efficient, confidential, executive administrative assistance to ensure the efficient operation of the Office of the Elected Officials and coordinates effective communication with the Office of the Mayor.
This position conducts research and analysis and provides information to the Councillors on a variety of issues and aids in advancing Council's vision by fostering effective working relationships among Elected Officials, County leaders, community representatives, stakeholders and residents. The position acts as a liaison between Council, Executive Team, Executive Assistants, and all other divisions and departments working closely with department Directors and administrative staff regarding resident concerns and inquiries. Screen inquiries, take and distribute meeting minutes, coordinate Council packages and food provisions, coordinate Councillors’ business by facilitating public relations, professional development, business and community events and participation in trade shows; order promotional items, coordinate special programs, projects or events, conduct research, offer information technology support, and other related assignments
track spending and post online, provide budget updates, consolidate credit cards, submit expense claims and post spending online
Ensure corporate records are electronically maintained, enter documentation into eSCRIBE to form part of the public record, consistent with legislative requirements
Plan, coordinate, and administer special events such as parades, silent auctions, coordinate Council Orientation training and office accommodation
Responsible for inputting, editing, and updating information for the "Mayor and Councillors" website
Work with the Office of the Mayor, Executive Team, Executive Assistants, Legislative and Legal Service, stakeholders, and residents handling politically sensitive issues promptly, exercising initiative and sound judgement
Post-secondary training or certificate in Office or Business Administration with 7 years of progressively responsible and related experience, including administrative support at a senior management level or to an elected official is required
Experience in event planning is an asset
Previous municipal or other level of government experience and in working with elected officials is an asset
Experience researching, compiling information and report writing
Advanced computer skills with strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe and social media
Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.
Extended health and dental coverage
Health and wellness spending account
Life and disability insurance and critical illness programs
Retirement and pension programs
Commitment to employee development, through internal and external training and development opportunities.
Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve.
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