Payroll Administrator

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Location Toronto, ON

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Job Type Contract

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Number of Positions 1

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Job Status Corporate

THE OPPORTUNITY:

PAYROLL ADMINISTRATOR

REPORTS TO NATIONAL DIRECTOR, HUMAN RESOURCES

THE COMPANY:

With over 100 hotels in our portfolio, representing 18 internationally recognized hotel brands, InnVest is the largest independent owner of hotels in Canada. In addition, our management team oversees the day-to-day operating activities of 87 owned and third party owned hotels.InnVest’s portfolio is geographically diverse with hotels from Vancouver, BC to Corner Brook, NL but also experientially diverse from roadside inns to luxury urban properties.

At InnVest, our mission is simple – to deliver outstanding guest experiences and superior returns on quality hospitality investment. A career at InnVest will provide you with unrivaled opportunities and invaluable exposure to Canada’s largest independently-owned and operated hotel portfolio.

Reporting to the National Director of Human Resources, the Payroll Administrator is responsible for all hotel payroll processes. The Payroll Administrator’s duties include the management of employee data, ensuring the accuracy of timesheets, computing wages, and ensuring employees are paid correctly and on time. The successful candidate will be joining our expanding Corporate Hotel HR team supporting the delivery of accurate and timely payroll services to our 2,000+ hotel colleagues, whilst providing additional daily support to the Corporate Hotel HR team.

Processing

• Support with the calculating and processing of all data for the bi-weekly payroll for our 60+ hotels.
• Process all new hires, leavers and salary amendments into our systems, ensuring the information is accurate and precise.

Accuracy

• Make sure all the data entry is completed with precision and any errors are corrected; identify and resolve payroll discrepancies.

Reporting

• Produce bi-weekly intelligence and provide accurate data to the Finance function when required.
• Analyze and interpret data then propose solutions and maintain a focus on outcomes.

Supporting

• Assist in the administration of Pensions and Benefits whilst ensuring we are maintaining and delivering excellent customer experience for all our colleagues.
• Handle requests for information and help from colleagues, Hotel Operations, Finance, and other internal/external stakeholders.

ACTIVITIES:

• Act as payroll subject matter expert, ensuring accuracy and consistency, including providing direction with respect to payroll policies and procedures, taxation issues and adherence to collective agreements and legislation. Stays current on changing federal/provincial legislation.
• Accountable for full cycle payroll for designated group(s), according to legislative and contractual requirements. Carry out all tasks and responsibilities in accordance with internal approvals and payroll processing guidelines.
• Responsible for maintaining the integrity of and performing modifications to UKG HCM Payroll and Time and Attendance system as required. Assist, develop, and implement changes directly with service provider(s) as required, ensuring the accuracy of final payroll results.
• Accountable for Time and Attendance system for assigned regions including follow-up with hotels on missing information required for entering of retro adjustment hours, ensure hours have not already been paid and proper approvals have been received. It also includes running reports to balance hours so that payroll is processed accurately.
• Responsible for making stop payments, doing wire transfers, and entering of adjustments in payroll system, updating YTD totals when required.
• Accountable for the remittance of deductions and premiums to outside agencies including source deductions, garnishments, family support, union dues, pension and WSIB/WCB premiums, as well as other monthly filing/reporting. Responsible for compiling statements, summaries, payroll-related filings, and payments for submission to appropriate agencies and departments.
• Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments, and insurance and pension plans.
• Prepare, verify, and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay.
• Review and analyze payroll accounting transactions, performing accounting adjustments, as necessary.
• Complete, verify, and process documentation for administration of benefits such as pension plans, leaves, employment, and medical insurance.
• Prepare and balance period-end reports and reconcile issued payrolls to bank statements.
• Provide information on payroll matters, benefit plans, and collective agreement provisions as required.
• Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts.
• Provide information and answer employee questions about payroll-related matters.
• Assist in the development or implementation of payroll policies, procedures or processes as required.
• Completes other duties and projects, as assigned

COMPETENCIES WE ARE SEEKING:

• Degree/Diploma in Business Administration, Finance or Accounting is preferred.
• PCP certification would be a definite asset
• Knowledge, Experience and Skills Requirements:
• Minimum three (3) years’ experience in payroll management, preferably in a centralized organization model.
• Retail/Hospitality industry experience is preferred.
• Intermediate to advanced proficiency in HCM/payroll software programs; prior solution experience with Ultimate/Kronos/UKG is a definite asset.
• Previous HCM implementation/migration experience is preferred.
• In-depth understanding of relevant Canadian labour law / Human Resources and Payroll legislation and regulations.
• Bilingualism (French & English), both written and spoken, would be an asset.
• Intermediate to advanced proficiency in MS Suite (Excel, Word, Power Point).
• Strong numeracy and proven analytical abilities.
• Strong written and oral communication skills; highly developed administrative and time-management skills.
• Highly self-motivated and directed work ethic; keen attention to detail, proven problem-solving abilities.
• Strong multi-tasking skill set; ability to effectively prioritize and execute sequential tasks in a highly pressurized work environment.
• Highly adept internal customer service orientation.
• Experience working in a team-oriented, collaborative environment.

Mental Effort required to perform the job:

• Frequent mental attentiveness and listening is required when dealing with Human Resources & Payroll tasks.
• Frequent mental effort is required in multi-tasking, handling interruptions, and/or Employee/Manager queries, which require constant refocusing.
• Frequent levels of concentration required for accuracy when dealing with Human Resources & Payroll tasks and initiatives.

Physical Effort required to perform the job:

• Continuously requires manual dexterity speed and hand/eye coordination for work at a computer.
• Periodic lifting of computer hardware and administrative materials such as laptops, physical files, binders, etc.

Responsibility for Resources:

• Responsible for work area.
• Responsible for confidential Human Resources and employee documents, equipment, and protocols related to the company.

Working Conditions

• Continuously working at a workstation assigned by the Manager.
• Continuously working in a climate-controlled office.
• Infrequently travels to properties, as required.
• Frequent meetings (in-person, virtual) to discuss various Human Resources & Payroll subject matter.
• Temporary hybrid working arrangement, subject to change.
• Regular working hours, as required.
• Flexible working hours, as required.

InnVest is an inclusive employer. As part of InnVest’s commitment to accessibility, we will ensure equality by providing a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Any special accommodation needs required in order to allow applicants to participate in the recruitment process to their full potential can be arranged in advance by contacting InnVest to arrange practical and appropriate accommodation. We appreciate all applications; however, only those applicants selected for an interview will be contacted.

• Vacation & paid time off

Job Types:

• Full-time
• Fixed-Term (12 month maternity leave contract)