Executive Assistant
3 weeks ago
Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis.
Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more
The ideal candidate MUST have experience supporting a Director or Executive.
Responsibilities
- Build and maintain strong relationships with internal and external stakeholders, representing the executives professionally at all times.
- Arrange travel itineraries, accommodations, and logistics for domestic and international trips, ensuring efficiency and cost-effectiveness.
- Reconcile credit cards and manage expenses
- Assist with document preparation
- Support executives with presentation preparation
- Organize and facilitate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
Qualifications
- 2+ years of experience as an Executive Assistant
- Must have previously directly support a Director or Executive
- Strong calendar management
- Experience with travel arrangements
- Experience managing expenses and reconciling credit cards
- Proactive nature and ability to build trust
- Agility in dealing with crises that arise
- Ability to work in a fast-paced environment
- Ability to remain calm under pressure
- Experience within the nonprofit or healthcare industry an asset
- Experience with Sharepoint or SAP considered an asset
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