Executive Assistant

3 weeks ago


Ottawa ON, Canada Altis Recruitment Full time

Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis.

Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more

The ideal candidate MUST have experience supporting a Director or Executive.

Responsibilities

  • Build and maintain strong relationships with internal and external stakeholders, representing the executives professionally at all times.
  • Arrange travel itineraries, accommodations, and logistics for domestic and international trips, ensuring efficiency and cost-effectiveness.
  • Reconcile credit cards and manage expenses
  • Assist with document preparation
  • Support executives with presentation preparation
  • Organize and facilitate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.

Qualifications

  • 2+ years of experience as an Executive Assistant
  • Must have previously directly support a Director or Executive
  • Strong calendar management
  • Experience with travel arrangements
  • Experience managing expenses and reconciling credit cards
  • Proactive nature and ability to build trust
  • Agility in dealing with crises that arise
  • Ability to work in a fast-paced environment
  • Ability to remain calm under pressure
  • Experience within the nonprofit or healthcare industry an asset
  • Experience with Sharepoint or SAP considered an asset

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