Executive Assistant

2 weeks ago


Ottawa ON, Canada Altis Recruitment Full time

Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis.Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and moreThe ideal candidate MUST have experience supporting a Director or Executive.ResponsibilitiesBuild and maintain strong relationships with internal and external stakeholders, representing the executives professionally at all times.Arrange travel itineraries, accommodations, and logistics for domestic and international trips, ensuring efficiency and cost-effectiveness.Reconcile credit cards and manage expensesAssist with document preparationSupport executives with presentation preparationOrganize and facilitate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.Qualifications2+ years of experience as an Executive AssistantMust have previously directly support a Director or ExecutiveStrong calendar managementExperience with travel arrangementsExperience managing expenses and reconciling credit cardsProactive nature and ability to build trustAgility in dealing with crises that ariseAbility to work in a fast-paced environmentAbility to remain calm under pressureExperience within the nonprofit or healthcare industry an assetExperience with Sharepoint or SAP considered an asset


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