Real Estate Administrative Assistant

4 weeks ago

North York ON, Canada TDS Personnel Full time

Our client, a North York law firm requires an Administrative experience to join their condo law team. Reporting to the Senior Condo Law Clerks, the Administrative Assistant is responsible for a variety of activities supporting the Condo department including filing, pre-scanning, creating a list of capped and deleted spreadsheets and other administrative duties as assigned.
General administrative duties such as filing, e-filing, faxing, photocopying, and couriering documents
• Set up physical condo files to ensure accuracy for assigned projects (Organize files / set up projects: set up files in LDD / double check information in LDD and insert birthdates, lawyer information, clean up files for scanning APS and amendments in one batch and correspondence in another batch per suite/file)
• Box finished project files and complete tasks to send to storage with Document Management Specialist with senior law clerks
• Update project spreadsheets for occupancy permits
• Send subdivision surveys to purchaser’s lawyers
• Previous experience in a similar role (experience in a similar industry is an asset)
• Previous experience with LawyerDoneDeal (technology platform) is a strong asset
• Strong knowledge of Word, Excel and Windows applications
• Confidence to ask questions to senior clerks and condo lawyers
• Work in team environment with others, but refrain from training and teaching unless supervised by Senior Law Clerk


TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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