Senior Executive Assistant, Full-time

4 weeks ago

Vancouver BC, Canada Psea Full time

Home » Executive Assistant, Labour Relations & Legal Services
Executive Assistant, Labour Relations & Legal Services
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Executive Assistant, Labour Relations & Legal Services
PSEA has a unique opportunity for an administrative professional to join our close-knit and collaborative team. This multi-faceted role manages the general flow of the office, organizes, and supports in-person and virtual events, and other special projects. This exciting full-time position will provide you with: 
A comprehensive compensation package, including generous vacation allowance and enrolment in the municipal pension plan.
An office conveniently located in central Vancouver with the added flexibility of a hybrid work setting. 
PSEA provides labour relations and human resource services, including collective bargaining, to the province’s public colleges, special purpose teaching universities, and institutes. As a multi-employer association serving a diverse membership of 19 institutions throughout the province, PSEA supports the public post-secondary sector through a broad range of progressive initiatives and services. 
Reporting to the Senior Director of Legal Services, the Executive Assistant, Labour Relations & Legal Services provides senior administrative support to PSEA’s labour relations and legal teams and coordinates/leads administrative projects. The Executive Assistant also coordinates and supports PSEA’s learning and development programs, handling registration and logistics. While the role is varied, some of the key areas you will support is as follows:
Ownership of the organization’s written materials such as meeting minutes, correspondence, bulletins, manuals, training materials, and presentations which includes editing, proofreading, and formatting. 
Maintenance of legal files and internal database/record management systems.
Travel arrangements, event planning, virtual and in person meetings, AGM logistics, and other leadership team support. 
An Office Administration diploma from an accredited institution coupled with a minimum of 5 years of progressive administrative experience supporting an executive team.
Demonstrated experience of document review, editing and proofreading written material.
Demonstrated experience in organizing and supporting events including event registration and logistics.
Advanced knowledge of Microsoft Office Suite and video conferencing software, with the ability to quickly learn, understand and train others on new software and technologies.
Prior experience with an online content tool or learning management system is an asset.
VineHR is supporting PSEA with the recruitment for this position. Based on Vancouver’s North Shore, VineHR Ltd. is a boutique firm supporting growing organizations with personalized recruitment services.

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