Senior Property Administrator

3 weeks ago

Edmonton AB, Canada Recruitment Partners inc. Full time

1 month ago Be among the first 25 applicants

Our client is searching for a Senior Property Administrator to join their team. This role will support the management of a portfolio of commercial properties. A successful candidate will have a strong background in tenant relations, maintenance coordination, and administrative tasks.

Your Success Will Be Defined By Your Ability To

  • Provide administrative and operational support to the Property Manager, including drafting correspondence, coordinating site maintenance, and maintaining accurate records
  • Foster and maintain positive relationships with contractors, suppliers, and service providers
  • Coordinate maintenance and repair activities, working closely with vendors and ensuring timely completion of work orders
  • Be available after hours, on a rotating basis, for site and tenant emergencies, coordinate services required to mitigate injury and damage
  • Monitor existing service contracts and upcoming renewals
  • Collect and track vendor certificates of insurance and WCB letters, as necessary
  • Build positive relationships with tenants, addressing inquiries, concerns, and maintenance requests in a timely manner
  • Track and distribute lease documents, create new tenant files, update tenant contact list, and prepare welcome packages to new tenants
  • Prepare for distribution of tenant letters, rental advice notices and year end reconciliation packages
  • Collect and track tenant certificates of insurance
  • Communicate property policies, procedures, and updates to tenants
  • Prepare and keep current all monthly receivables reporting
  • Manage all tenant cheques and deposits, including bank runs
  • Prepare and track purchase orders, code property invoices, and investigate discrepancies
  • Prepare tenant chargeback invoices for services provided outside of the scope of the lease
  • Monitor tenant Security Deposits and application to tenant accounts
  • Contribute to the preparation of property budgets and monitor expenses
  • Contribute to the preparation of property budgets and monitor expenses
  • Assist in compiling property tax information for appeals and municipality reporting
  • Collect and update tenant sales reports

Your strengths improve:

  • Post secondary certification in business administration, real estate management, or a related field is preferred
  • Valid class 5 driver’s license as the position includes travel to site within Alberta
  • 5+ years of proven experience in property management, with experience both in commercial and residential properties is an asset
  • In-depth knowledge of property management principles, leasing practices, and landlord-tenant laws
  • Strong organizational skills, with the ability to prioritize effectively
  • Excellent communication and interpersonal skills, with the ability to build and maintain relationships with tenants, vendors, and team members
  • Proficient in property management software, experience with Spectra is considered an asset
  • Detail oriented with exceptional problem solving and decision making abilities
  • Familiarity with local building codes, safety regulations, and industry best practices

If you are interested in this role and meet the above criteria, please click the “ Apply ” button to send your resume directly to Lily Brooks .

Recruitment Partners Inc . is an Alberta-based, Alberta-focused recruitment term. We are dedicated to building long-term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity and customer satisfaction, and more.

Executive Search – Accounting & Finance – Sales & Operations – Engineering – Supply Chain – Human Resources – Office Support – Technology

Contact us today – Your Search Partner – Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Sales and Management
  • Industries Staffing and Recruiting

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