Office Services and Facilities Assistant Manager

3 weeks ago

Vancouver BC, Canada Recruiting In Motion - Eastern Ontario Full time

NOTICE: There has been an increase in online scammers falsely representing recruiting and staffing agency representatives, including Recruiting in Motion professionals. At RIM, we never request payments or personal information via unsolicited messages. Please be diligent and avoid clicking on unverified links and, if in doubt, contact us directly.

Office Services and Facilities Assistant Manager Job Description

Recruiting in Motion is a successful and dynamic professional employment agency that has become deeply integrated into Metro Vancouver’s business sector as the go-to agency for the recruitment and placement of outstanding employees. BC-owned and operated, we ensure all our candidates — temporary, contract, permanent, or executive — are provided with exciting and impressive employment opportunities. In fact, we are ranked as one of Growth 500 Canada's fastest growing companies and we represent BC's TOP Employers

About our Client


Our client, a well-established company providing law services to preeminent corporations and financial institutions, is looking for an experienced Office Services and Facilities Assistant Manager to join their team , on a permanent basis , in the Vancouver office. As the team lead, you bring a can-do attitude and a flexible approach to working. This is a fantastic opportunity for candidates who are seeking a new challenge. If this matches what you are looking for, then look no further Apply today
Salary ranges from 70-85k

Responsibilities :
  • Coordination of the workflow for business centre, reception, and catering staff members including scheduling breaks and coverage for team members as necessary (sick days/vacation)
  • Ensure team members are appropriately cross-trained
  • Assist with the training and mentorship of all new support staff
  • Serve as office point-of-contact for building-directed maintenance and workplace-related requests
  • Assist with office service functions such as copying, faxing, processing mail, courier, catering, reception, basic AV, furniture rearrangements, and minor facility-related requests (this is a hands-on role)
  • Oversee the maintenance of office supplies for the location; placing orders with attention to cost savings and coordinating the replenishment of stock as necessary
  • Assist with the reconciliation of invoices for Office Services & Facilities for this location
  • Ensure that all production equipment and multi-function devices are working at optimal performance and serviced/stocked as necessary
  • Responsible for the Quality Control of the documents produced by the business centre as well as ensuring on-time completion of all requests; liaising with firm members as required
  • Oversee boardroom set-ups including furniture rearrangements and equipment requirements
  • Work with the Manager of Office Services & Facilities to maintain the facility including access cards, maintenance, general upkeep, and coordinating contractors
  • Serve as a member of the Joint Health & Safety Committee and as an Emergency Coordinator
  • Assist with office tours for new hires, including providing an overview of emergency evacuation and first aid procedures
  • Assist with the coordination of sky garden events, including extensive furniture rearrangements and equipment requirements, often outside of regular business hours
  • Assist with the coordination of student rotation moves and computer setups
  • Assist with the coordination of office moves/clean-ups including, attention to ergonomic considerations, adjusting desk heights and monitor arms, picture hanging, minor office repairs, and miscellaneous "handyperson" duties
  • Assist with the organization and maintenance of on-site storage
  • Serve as a point person when the Office Services & Facilities Manager is away
  • Provide superb client service to all lawyers, legal assistants, and business services employees
  • Embody a strong customer service ethic within the local office and national team
  • Able to think strategically and work tactically as required
  • Ensure maintenance of service level agreements
  • Prepare and present information and recommendations concerning operational effectiveness to local and national management.

Qualifications :
  • 5-7+ years of similar experience (Law Firm or Professional Services firm is an asset)
  • 3+ years of experience managing or leading a team
  • Completion of secondary school education is essential

  • Level 2 First Aid Certification (or be willing to attend Level 2 First Aid training)
  • Ability to meet multiple and/or expected deadlines in a demanding environment
  • Must be flexible and able to work a variety of shifts, including outside of regular business hours
  • Strong skills to multitask and set priorities
  • Excellent Customer Service skills
  • Strong communication skills, both verbal and written
  • Impeccable attention to detail
  • Proficiency in technical, analytical, computer, and database skills; proficient in Microsoft Office suite
  • Ability to work independently and as a member of a team
  • Excellent judgment regarding confidential and sensitive matters
  • Must be able to lift 50lbs on a regular basis
NOTE: The role requires the flexibility to work between 7:30 am - 6:00 pm, as well as overtime on occasions

How to Apply

All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.

Good jobs go fast. Don't wait apply today

Visit our website for a complete listing of all our exciting job opportunities. There is no fee to job seekers.

We are Vancouver's #1 Employment Agency and represent BC's top employer

Login to save this search and get notified of similar positions.

Related Jobs: ADMINISTRATIVE ASSISTANT - METRO VANCOUVER
Vancouver, BC MEDICAL OFFICE ASSISTANT - UBC
Vancouver, BC TEMPORARY OFFICE ASSISTANTS - FEDERAL GOVERNMENT
Vancouver, BC Login to save this search and get notified of similar positions. #J-18808-Ljbffr

  • Office Services and Facilities Assistant Manager

    4 weeks ago

    Vancouver, British Columbia, Canada Norton Rose Fulbright Full time

    Description The Role: Norton Rose Fulbright Canada LLP is currently seeking an Office Services and Facilities Assistant Manager to work in our Vancouver office. This position will report to our Office Services and Facilities Manager while ensuring that national operational objectives and standards are maintained under the direction of the Assistant...

  • Office Services

    7 days ago

    Vancouver, Canada Miller Thomson LLP Full time

    We are seeking an **Office Services & Facilities Clerk** to join our **Vancouver office** to support the Office Services & Facilities team in assisting with day-to-day office services operations, including mail, courier delivery, copying/scanning, office supplies and equipment, reception, host services, etc. **Key Responsibilities**: - Mail and Fax...

  • Facilities Assistant

    1 month ago

    Vancouver, Canada ICON Creative Studio Full time

    **ICON Creative Studio - Facilities Assistant Job Description** **Main Job Tasks, Duties and Responsibilities** - Assist with setting up Studio spaces for Social clubs - Assist IT as needed with coordinating intra-office moves - Arrange catering for employees doing OT - Distribute employee OT dinner orders for all production teams - Implement best practice...

  • Facilities Maintenance Technician

    4 days ago

    Vancouver, BC, Canada Eminence Organic Skin Care Full time

    Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a weekRole SummaryAs the Facilities Maintenance Technician, you will work closely with the Lead Facilities Maintenance Technician to support the day-to-day operations of two Vancouver-based locations - a 15,000...

  • Office and Administration Manager

    4 weeks ago

    Vancouver, Canada LGM Financial Services Inc. Full time

    LGM is a national leader in providing warranty, finance, and insurance services to the Canadian automotive industry. Since 1998, LGM has been successfully supplying quality products and leading training solutions to Canadian car dealerships. Dealer partnerships are complemented with the strong backing and support of their automotive manufacturing brands,...

  • Office Services Manager

    7 days ago

    Vancouver, Canada RJC Engineers Full time

    Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and...

  • Facilities Maintenance Technician

    2 weeks ago

    Vancouver, BC, Canada Eminence Organic Skin Care Full time

    Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PST This position is required to be onsite 5 days a week Role Summary As the Facilities Maintenance Technician, you will work closely with the Lead Facilities Maintenance Technician to support the day-to-day operations of two Vancouver-based locations...

  • Facilities Assistant

    6 days ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Facilities Assistant Location: Vancouver, BC (On-Site) Reports To: Associate Director Facilities & Building Operations Primary Purpose University Canada West is seeking a full-time Facilities Assistant who will assist in managing UCW facilities and will be responsible for gen

  • Office Assistant

    1 month ago

    North Vancouver, Canada Econo Moving and Storage Full time

    Econo Moving & Storage is North Shore owned and operated since 1990! We offer full service moves and self-storage, as well as POD storage. As spring is here and business is picking up, we need a superstar mini storage assistant to join our team on a full-time basis. This fulltime position provides training and is perfect for a dedicated person looking to...

  • Facilities Manager

    7 days ago

    Vancouver, Canada Angus Consulting Management Limited (ACML) Full time

    ACML’s Maintenance team is growing! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! WHO ARE WE? With over 50 years of experience throughout...

  • Annex Facilities Manager

    7 days ago

    Vancouver, Canada Collingwood Neighbourhood House Full time

    **Job Overview** The Manager, Annex Facilities will be responsible for managing the daily operation and activities at the Collingwood Neighbourhood House (CNH) Annex. The Annex houses a commercial culinary kitchen, a multi-purpose room, a child care room, an art studio, a classroom, an admin office and other meeting spaces. This role will help develop...

  • Facilities Coordinator

    4 weeks ago

    Vancouver, Canada WSP Full time

    **WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation...

  • Facilities Manager

    3 weeks ago

    Vancouver, Canada Angus Consulting Management Limited Full time

    ACML’s Maintenance team is hiring! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! WHO ARE WE? With over 50 years of experience throughout...

  • Facilities Assistant

    1 month ago

    Vancouver, Canada ILAC Full time

    **Join Canada’s #1 voted ESL School to build a successful career today!** The International Language Academy of Canada (ILAC) is one of the best-recognized English language schools in Canada and is known for its students’ diversity (our students come from over 75 countries), quality of teaching, and exceptional customer service. Our ambassadors speak...

  • Facilities Manager

    2 weeks ago

    Vancouver, British Columbia, Canada Angus Consulting Management Limited (ACML) Full time

    ACML's Maintenance team is hiring Are you looking for a challenging and rewarding career with Canada's leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from youWHO ARE WE?With over 50 years of experience throughout North...

  • Facility Operation Manager

    4 days ago

    Vancouver, Canada Coquitlam College Full time

    **JOB DESCRIPTION** Facility Operation Manager will provide leadership and support to maintain the effective, efficient, and safe operations of the College campuses in Vancouver and Surrey. Facility Operation Manager will report directly to the President and work with a number of College departments to ensure that expected facility levels are...

  • Operations - Facilities Manager (Mon-fri Days)

    1 month ago

    Vancouver, Canada RainCity Housing and Support Society Full time

    RainCity Housing operates on the stolen, unceded, ancestral, traditional homelands of the Xʷməθkwəy̓əm, Sḵwx̱wú7mesh, and səl̓ílwətaʔɬ Nations in so-called Vancouver, the q̓íc̓əy̓, qʼʷa: n̓ƛʼən̓, kʷikʷəƛ̓əm, qiqéyt, SEMYOME, Stó꞉lō, and sc̓əwaθən məsteyəxʷ Nations in so-called Lower Mainland, and the shíshálh...

  • Human Resources Generalist

    2 days ago

    Vancouver, Canada Kit and Ace Full time

    As the HR Generalist, you will be the face of HR, supporting our busy and fast paced business. Reporting into the Chief Executive Officer and Chief Financial Officer, you will support, facilitate, and lead a wide range of people programs, working at both a strategic and operational level as you drive seamless execution of processes and systems to...

  • Administrative Assistant, Diagnostic Services

    1 month ago

    Vancouver, Canada College of Physicians and Surgeons of British Columbia Full time

    **Job No**: **CPSBC473** *** **Location**: **Vancouver, BC** ***: ***: Reporting to the manager, diagnostic services the administrative assistant is responsible for providing administrative support to the manager, diagnostic services, the accreditation specialists, the accreditation assessment officers and the accreditation research and development...

  • Office Assistant

    1 month ago

    Vancouver, Canada Image Engine Design Full time

    **POSITION PURPOSE** The Office Assistant plays an integral role at Image Engine as they are the first welcoming point of contact for the studio. Alongside courteous and professional service for all of our clients, vendors and guests, they will also provide specialized, high-level administrative support to our Senior Management Team and Crew. The Office...