Office Services Manager

2 weeks ago

Vancouver, Canada RJC Engineers Full time

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide

We believe in taking care of our people and help them realize their full potential. RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects, discover new and developing technologies, practices and techniques and where you will flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

**Key Responsibilities**:
Duties include, but are not limited to:

- Responsible for supervision of the Administrative Group in the Vancouver office to ensure the following administrative tasks are completed:

- Prepare/edit/format all documentation, technical and other, as required in accordance with standardized company guidelines
- Printing, photocopying/binding, preparing of fax/courier documents, filing, etc.
- Set up project files, filing/archiving of all project and office materials per established company protocols
- Supervision of reception ensuring all guests are greeted in a courteous manner
- Processing invoices and expense reports for payment, ensuring there are adequate controls within the office
- Maintain and reconcile petty cash fund on a monthly basis
- Provide support and assist with the Accounts Receivable team
- Manage office facilities, and liaise with Property Manager on various items (security, building access, repairs)
- Work with key managers on office layout and seating arrangements to maximize space efficiency and coordinate the purchase of office furnishings
- In consultation with HR, assist with new employee on-boarding program
- Schedule and organize staff meetings to facilitate information sharing amongst the staff
- Coordinate offsite document storage
- Assist with planning of office events, catering arrangements, etc.
- Meeting Management - taking minutes, follow up, and report on progress

**Professional Qualifications**:
**Education**:

- Post-secondary certificate or diploma in office administration/management

**Experience**:

- 5-10 years’ experience managing a team and an office, preferably in a professional services organization
- Knowledge or experience in accounting and/or finance is an asset

**Skills**:

- Excellent organization skills and ability to prioritize multiple timelines and competing demands.
- Excellent communication skills, both written and verbal
- Management and leadership skills that inspire confidence and trust with your clients
- Strong commitment to your profession and client service excellence

**Rewards & Benefits**:
Here are a few reasons why others have joined our team:

- An inspiring workplace that supports its people and recognizes great work
- Stimulating, challenging projects and development opportunities to help you grow your skills and career
- An employee owned organization providing greater opportunity
- A comprehensive financial rewards program that recognizes your success
- An extensive and generous benefits package
- A $1000 annual spending account that promotes health, wellness, and an active lifestyle

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