Overnight General Office Clerk

2 weeks ago


Etobicoke ON, Canada Ya YA Foods Corp. Full time

Reporting to the Senior Human Resources Manager, the Office Administrator will coordinate vendor relationships, manage office logistics and supplies while ensuring the office is well equipped and organized to provide a successful work environment. Given the importance of real-time collaboration for this role, please note that it is an in-person role, with an expected 5 days a week at our HQ Office.
Welcome visitors at the front desk, manage visitor sign-in and provide visitor passes
Respond to phone, in person and electronic enquiries in a timely manner, take messages when required and direct calls as needed
Manage shipping arrangements and company mail
Maintain inventory of office supplies and arrange for servicing of office equipment
Assist with training management, including tracking, reporting, organizing and filing in collaboration with the HR Coordinator
Support HR team with basic administrative functions such as filing, preparing onboarding documents and recruitment pre-screening as well as update employee communication boards
Contact suppliers over the phone and by email to place orders for office supplies
Schedule meetings and book rooms for senior leadership and/or customers
Assist senior leadership with project tasks and other duties as required
Schedule conferences, appointments, meetings, and travel arrangements for senior leaders
Coordinate employee engagement programs such as team-building days, charity events, staff events and wellness activities and/or other activities.
Ensure compliance of company policies and procedures.
Compliance with all rules & policies regarding health safety, occupational safety, environmental safety, food safety, legal regulations, company requirements, etc.
Compliance with the Company's Integrated Management Systems which includes, but is not limited to Production, Quality, Food Safety & GMP.
Excellent working knowledge of MS Office Applications including Word, Excel, Outlook, and Powerpoint

This is at the core of who we are, what we do, and how we grow our business—as a versatile, automated manufacturer and co-packer of a wide-variety of beverages and liquid food items. Furthermore, we encourage different perspectives and celebrate diversity in our workforce. Upon request, we will gladly provide accommodations to any candidate with a disability taking part in the selection process.

NB: Successful candidates will be required to provide photo ID, banking details, a valid SIN number, and (if applicable) a valid work permit.



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