Project Coordinator

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

We are looking for an organized, career-oriented Project Coordinator to join our team. The successful candidate must be self-motivated and detailed-oriented, with exceptional time management skills and the flexibility to adapt to the ever changing nature of our business.

Project Coordinator Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

We are looking for an organized, career-oriented Project Coordinator to join our team. The successful candidate must be self-motivated and detailed-oriented, with exceptional time management skills and the flexibility to adapt to the ever changing nature of our business.

As a member of our project team, the Project Coordinator will work closely with Project Managers and Site Superintendents to help plan, organize and direct the activities and execution of the construction project.

This position is based on a project in Nova Scotia.

What You Will Be Working On

• Assist with preconstruction planning activities including: look ahead schedules, HSE, Procurement, Construction Logistics and Project Execution Plans.
• Support with tender package submittal, subcontractor tender package recommendation to clients, subcontract award cost coding.
• Assist with obtaining all permits and local authority permission to build.
• Work closely with team members and decision makers to identify, recommend, develop, implement, and support cost-effective project delivery.
• Support digital construction team with logistic planning, clash Identification, coordination, resolution and 4D scheduling.
• Prepare and participate in meetings with project team, architects, consultants and subcontractors
• Prepare and distribute accurate and detailed meeting minutes in a timely manner
• Organize and maintain project site files and documents; manage electronic document database and/or file sharing site.
• Support pull planning (Post-it Note) session with Subcontractors.
• Liaise with architects, consulting engineers, subcontractors, and suppliers regarding contract and change orders, tracking requests for information (RFI), RFQ, reviewing and coordinating approvals of shop drawings, design revisions, and coordination of information provided and required.
• Prepare and update the project budget, schedule, and cost report during construction under the direction of the Project Manager.
• Participate in weekly subcontract progress meetings and progress tracking.
• Assist with updating and maintaining weekly master project schedule and ensure Superintendent look-aheads are aligned. Monitor productivity rates and subcontractor planned vs. actuals in the schedule.
• Provide support in setting up the billing schedule with the client and execute the billing and invoicing.
• Identify, address and resolve issues and problems as, or before, they occur.
• Manage subcontract submittals.
• Develop and maintain positive relationships with client(s), consultant(s), sub-trades and suppliers. 
• Maintain up-to-date, accurate documents for the project including drawings, plans, submittals, document logs, purchase orders, etc.
• Assist with the coordination and completion of any deficiencies and issues related to the warranty period.
• Support the project team in ensuring total completion of project including contractually and financially.
• Assist in completing project close out including: close-out report, final purchase orders and outstanding charges.
• Provide other technical office support as required by project team.

What We Are Looking For

• Completed post-secondary degree or diploma in a construction related discipline such as EIT, P.Eng or CET
• 1-3 years’ “hands-on” experience in the capacity of project coordinator with an ICI General Contractor
• Experience working on commercial and/or institutional projects from start to finish
• Ability to work collaboratively in a team environment with a positive attitude
• Ability to read and interpret contract specifications, drawings and other construction documents
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
• Excellent computer skills and experience with MS Office including MS Project; experience with SharePoint, and construction industry software including Procore and Viewpoint would be considered an asset
• Superior written and verbal communication skills
• Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
• Client service and customer focused in order to establish and maintain effective relationships with customers
• Strong organizational and time management skills in order to prioritize work load and work within tight deadlines
• Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
• Self-motivated with strong willingness and ability to learn and be challenged

We Put Safety First
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird construction was founded as a small partnership in Moose Jaw, Saskatchewan in 1920. Today we are a highly respected company, operating across Canada. Bird is one of Canada's leading builders and is recognized for its strong commitment to the growth and prosperity of both our clients and our people.

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