Current jobs related to Conference Registration - Vancouver BC - Venue West Conference Services
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Junior Conference Coordinator
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Vancouver, BC, Canada Venue West Conference Services Full time €65,000 - €75,000CONFERENCE MANAGER - remote, Vancouver, Calgary or Toronto The Conference Manager provides management and guidance for national and international conferences in person, virtually and hybrid, to corporations, associations, special interest groups and independent businesses. The Conference Manager is accountable for leading their conference teams and being...
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Conference Manager
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Vancouver, British Columbia, Canada Venue West Conference Services Full timeAbout the RoleWe are seeking a highly skilled and experienced Conference Manager to join our team at Venue West Conference Services. As a Conference Manager, you will be responsible for managing and guiding national and international conferences, ensuring seamless execution and exceeding client expectations.Key ResponsibilitiesOversee all aspects of...
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Conference Manager
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Vancouver, British Columbia, Canada Venue West Conference Services Full timeAbout the RoleWe are seeking a highly skilled and experienced Conference Manager to join our team at Venue West Conference Services. As a Conference Manager, you will be responsible for managing and guiding national and international conferences, ensuring seamless execution and exceeding client expectations.Key ResponsibilitiesOversee all aspects of...
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Conference Manager
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Vancouver, British Columbia, Canada Venue West Conference Services Full timeAbout the RoleWe are seeking a highly skilled and experienced Conference Manager to join our team at Venue West Conference Services. As a Conference Manager, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and independent...
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Conference Manager
2 weeks ago
Vancouver, British Columbia, Canada Venue West Conference Services Full timeAbout the RoleWe are seeking a highly skilled and experienced Conference Manager to join our team at Venue West Conference Services. As a Conference Manager, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and independent...
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Conference Manager
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Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000{"Conference Manager Role": "Conference ManagerAs a Conference Manager at Venue West Conference Services, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and independent businesses.You will lead conference teams and be the face of...
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Conference Manager
4 days ago
Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000{"Conference Manager Role": "Conference ManagerAs a Conference Manager at Venue West Conference Services, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and independent businesses.You will lead conference teams and be the face of...
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Conference Manager
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Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000{"Conference Manager Role": "Conference ManagerAs a Conference Manager at Venue West Conference Services, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and independent businesses.You will lead conference teams and be the face of...
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Conference Manager
4 days ago
Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000{"Conference Manager Role": "Conference ManagerAs a Conference Manager at Venue West Conference Services, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and independent businesses.You will lead conference teams and be the face of...
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Conference Manager
4 days ago
Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000{"Conference Manager Role": "Conference ManagerAs a Conference Manager at Venue West Conference Services, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and independent businesses.You will lead conference teams and be the face of...
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Conference Manager
4 days ago
Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000{"Conference Manager Role": "Conference ManagerAs a Conference Manager at Venue West Conference Services, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and independent businesses.You will lead conference teams and be the face of...
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Conference Manager
4 days ago
Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000{"Conference Manager Role": "Conference ManagerAs a Conference Manager at Venue West Conference Services, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and independent businesses.You will lead conference teams and be the face of...
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Conference Manager
4 days ago
Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000{"Conference Manager Role": "Conference ManagerAs a Conference Manager at Venue West Conference Services, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and independent businesses.You will lead conference teams and be the face of...
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Conference Manager
1 week ago
Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000Conference Manager Job DescriptionAt Venue West Conference Services, we are seeking a highly skilled and experienced Conference Manager to join our team. As a Conference Manager, you will be responsible for planning and executing national and international conferences, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Lead...
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Conference Manager
3 days ago
Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000Conference Manager Job DescriptionVenue West Conference Services is seeking a highly skilled Conference Manager to join our team. As a Conference Manager, you will be responsible for planning and executing national and international conferences, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Lead conference teams and serve...
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Conference Manager
2 weeks ago
Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000Job Description**Conference Manager**Venue West Conference Services is seeking a highly skilled and experienced Conference Manager to join our team. As a Conference Manager, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and...
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Conference Manager
2 weeks ago
Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000Job Description**Conference Manager**Venue West Conference Services is seeking a highly skilled and experienced Conference Manager to join our team. As a Conference Manager, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and...
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Conference Manager
3 days ago
Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000Conference Manager Job DescriptionVenue West Conference Services is seeking a highly skilled Conference Manager to join our team. As a Conference Manager, you will be responsible for planning and executing national and international conferences, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Lead conference teams and serve...
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Conference Coordinator
2 weeks ago
Vancouver, British Columbia, Canada Venue West Conference Services Full timeJob DescriptionJob Title: Conference CoordinatorJob Summary:Venue West Conference Services is seeking a highly skilled and experienced Conference Coordinator to join our team. As a Conference Coordinator, you will be responsible for managing and coordinating national and international conferences, events, and exhibitions for corporations, associations, and...
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Conference Coordinator
2 weeks ago
Vancouver, British Columbia, Canada Venue West Conference Services Full timeJob DescriptionJob Title: Conference CoordinatorJob Summary:Venue West Conference Services is seeking a highly skilled and experienced Conference Coordinator to join our team. As a Conference Coordinator, you will be responsible for managing and coordinating national and international conferences, events, and exhibitions for corporations, associations, and...
Conference Registration
3 months ago
HOW TO APPLYQualified candidates are invited to submit their resume and cover letter along with salary expectations by email to careers@venuewest.com. Please include "Registration and Housing Manager" in the subject line. Venue West Conference Services encourages applications from candidates of all backgrounds. Applicants not applying in the above manner will not be considered.The Registration and Housing Manager’s main tasks will be to build and manage the registration and housing portals for conferences organized by Venue West. You will be responsible for managing delegate communication relating to registration and housing, handling financial reconciliation of registration revenue and overseeing the registration desk and related tasks for selected conferences. You will work closely with your conference team under the direction of your conference manager and will be required to travel to manage registration counters onsite at our conferences.THE MUST-HAVES» You have managed the registration and housing process for conferences » You have negotiated and managed hotel contracts.» Knowledge of the EventsAIR platform is an asset» You are a multitasker who is used to working on multiple projects at a time while being accountable to several different clients and internal stakeholders. » Understanding of conference financials and having the ability to reconcile the registration revenue.» Prioritizing and deadlines are in your DNA and you don’t get flustered in stressful situations.» Working with committees and associations is second nature to you.» Highest level of professionalism in communicating with clients and internal teams.» You are a great mentor for junior staff and set the bar for professionalism.» Willingness to learn, test, and share knowledge. » Creating a welcoming and inclusive atmosphere onsite THE DETAILSSET UP REGISTRATION AND HOUSING PORTALS » Set up registration and housing portals based on briefing from and in close coordination with the conference manager and team.» Set up standard communication related to registration, such as confirmation emails, outstanding payment reminders, etc. » Set up financial documents (invoices, receipts) for each project » Ensure that all items such as accounts, taxes, fees, dietary requirements, catering counts, deadlines, visibility, data privacy etc. are set up correctly» Ensure proper internal testing and implementation of feedback from project team» Ensure timely implementation of client feedback after testing » Set up reports and make them available for the conference manager’s use » Update payments (cheques, bank transfers) in close cooperation with Accounting» Monthly reconciliation of registration and housing » Final reconciliation of registration and housing» Trouble shooting for technical issues on registration forms» Other duties as assignedHOUSING CONTRACT NEGOTIATION AND MANAGEMENT» Develop housing RFPs based on information provided by the client and conference manager» Distribute the RFP to potential destinations and hotels» Receive and summarize potential housing contracts for presentation to the client» Negotiate with short-listed hotels to get the best contracts for the client» Review final contracts for presentation to the client for signature» Manage hotel room blocks » Other duties as assignedONSITE PREPARATION AND REGISTRATION DESK MANAGEMENT» Set up name badges templates » Manage inventory for name badges, lanyards, etc.» Manage pre-printing of name badges and tickets as well as badge stuffing if applicable» Review onsite registration and check-in scenarios with conference manager and assist with coordinating necessary onsite supplies/equipment» Assist with preparing checklists and overseeing preparation and shipping of on-site supplies for registration area» For selected conferences, ensure registration area is set up correctly» For selected conferences, conduct training of temp staff and/or volunteers » For selected conferences, manage registration desk » Report any issues to conference manager when onsite» Other duties as assignedGENERAL RESPONSIBILITIES» Create templates and demo sites for clients in close cooperation with Operations » Continuously evaluate and improve registration processes, procedures and documentation in close cooperation with Operations» Attend training regularly to ensure most up-to-date knowledge of the software » Stay up-to-date on national and international data privacy laws and ensure Venue West is working according to the latest regulations. EDUCATION AND EXPERIENCE» Knowledge of the EventsAIR platform is an asset » Demonstrated experience multitasking and prioritizing is a MUST» Self-starter» 3+ years related experience managing registration and housing services» Excellent English grammar skills both written and oral» Strong client management skills» Ability to work with multiple teams and supervisors» Profound knowledge of MS OfficeA BIT ABOUT USVenue West was founded in 1970 and has been an important part of the Canadian conference and association industry ever since. We are one of only 5 companies in Canada and less than 200 in the world who are certified by the International Association of Professional Congress Organisers (IAPCO) to manage an international congress. We work with clients from across Canada and from around the world to manage small to large conferences, associations, and events. HOW TO APPLYQualified candidates are invited to submit their resume and cover letter along with salary expectations by email to careers@venuewest.com. Please include "Registration and Housing Manager" in the subject line. Venue West Conference Services encourages applications from candidates of all backgrounds. Applicants not applying in the above manner will not be considered.ADDITIONAL INFORMATIONPosition Type: Non-ManagementReports To: PresidentJob Status: Permanent Full-TimeApplication Deadline: When filledBenefits Package after 3 monthsCompetitive Salary
