Conference Manager

3 days ago

Vancouver, British Columbia, Canada Venue West Conference Services Full time $65,000 - $75,000
{"Conference Manager Role": "Conference Manager

As a Conference Manager at Venue West Conference Services, you will be responsible for managing and guiding national and international conferences in person, virtually, and hybrid for corporations, associations, special interest groups, and independent businesses.

You will lead conference teams and be the face of Venue West to our clients. We are looking for a self-starting, client-focused, creative, and tech-savvy manager who can hit the ground running.

You will be a multitasker who is used to working on multiple projects at one time while being accountable to several different clients and internal stakeholders.

Key Responsibilities:

  • Manage internal cross-functional teams for each project
  • Mentor team members on their assigned duties on the project
  • Prepare post-conference report including financial and survey results and organize a conference debrief with the committee and other stakeholders
  • Develop and monitor each conference project plan with timelines, risk management assessment with mitigation actions relating to all aspects of the conference to ensure time, risk, and cost run according to the established plan
  • Reporting every month through KPI reports to clients on each assigned project
  • Final financial reconciliation of each project
  • Monitoring working hours spent on each project, plans, and expenditures
  • Managing internal conference finances including management fees and commissions

Conference Logistics & Planning:

  • Evaluate geographic location for each conference and assist in the final selection
  • Organize and participate in venue site inspections
  • Negotiate a contract with the selected venue for approval by the President and Client
  • Evaluate options and negotiate contracts with service providers for services such as audio-visual, entertainment, decorations, etc.
  • Work with contractors responsible to ensure all logistical details are delivered efficiently and per the timeline and agreed costs
  • Working with the destination management division to develop proposals, social events including welcome receptions and galas
  • Work with registration to create and launch the registration site
  • Overseeing the preparation of the delegate materials before arrival on-site
  • Managing logistics, suppliers, and teams on-site

Marketing and Communication:

  • Develop the marketing and communication plan for each assigned conference in conjunction with the marketing coordinator if available
  • Responsible for the development of the conference brand, website, app, and social media
  • Ensure all aspects of the marketing and communication plan are delivered on time following the project plan

Requirements:

  • 3-5 years as a conference manager
  • Strong English grammar skills - both written and oral
  • Microsoft Office Package

How to Apply:

Please include "Application Conference Manager" in the subject line. Venue West Conference Services encourages applications from candidates of all backgrounds.

"}

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