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Portfolio and Intake Coordinator

1 month ago

Edmonton AB, Canada Emissions Reduction Alberta (ERA) Full time

Be a part of Alberta’s innovation economy. Apply your skills in business administration and belong to a team of dedicated professionals working on Alberta’s climate priorities.Who are we?Emissions Reduction Alberta (ERA) was established to accelerate the development of innovative technologies that reduce greenhouse gas (GHG) emissions and secure Alberta’s success in a lower carbon economy. We deliver our mandate by investing revenues from the carbon price paid by large emitters in Alberta into innovative technologies that reduce greenhouse gas emissions and increase economic competitiveness.ERA is a key delivery partner of the Government of Alberta in addressing climate innovation priorities, and actively engages with industry and other organizations to identify opportunities to accelerate technology scale up and demonstration where there is an identified market need. More information about ERA’s mandate, vision, and strategic priorities can be found at this OpportunityERA is seeking a Portfolio and Intake Coordinator. Reporting to ERA’s Technology Intake Lead , this position is accountable to both the Technology Intake and Portfolio Management teams. To be effective in this role the candidate must:Be passionate about innovation, emission reduction technologies and have an interest in directly contributing to the mandate of ERA.Be highly organized, possessing strong project coordination, time management, technical communication, and analytical skills.Enjoy working with a team of professionals dedicated to accelerating the development of innovative technologies. About the PositionThe Intake and Portfolio Coordinator will play a key role in delivering on ERA’s mandate to accelerate innovative emission reduction technologies. You will organize, coordinate and plan administrative facets of both ERA’s funding programs and the execution of projects within our portfolio. You will bridge the intake and portfolio teams, ensuring seamless flowthrough and communication of data while providing important logistical and coordination support. The high-level tasks for each team are as follows:Project Intake (0.5 FTE):Coordinator level support for all aspects of project intake through ERA’s competitive funding programs. Includes:Data Distribution and Quality Control: Exporting data from ERA’s Information Management System and performing quality control checks. Distributing material to various teams through SharePoint.Coordinating Consensus Meetings and Presentations: Administration of consensus meetings, including creation of calendar invites and zoom links, confirming attendance & key support roles, liaison with applicant, support during reviews and consensus as required including minute taking.Applicant notification: Drafting notification letters, incorporating additional documents to be sent to applicants, and tracking receipt of them.Maintaining, and updating excel and word tools and templates as necessary to facilitate operational efficiency of the project intake process.Portfolio Team (0.5 FTE):Coordinator level support to all aspects of Portfolio management. Includes:Coordination and quality control of finance and technical deliverables required to complete milestone payment requests, project close out and project change requests. Communications: Drafting notification letters or briefings for both internal and external distribution.Assist Project Advisors with drafting of steering committee minutes, documentation of minor changes, distribution and electronic filing of material, including following archive policy.Assist Project Advisors with processing financial claims through ERA’s information Management System, including quality control of submission. Assist ERA’s Contracts Manager with updates and accuracy of data within ERA’s information management system throughout the project lifecycle.Qualifications and SkillsA post-secondary degree, preferably in business administration, project management, or similar.3+ years of related experience working in portfolio and project management.Must be an advanced excel user capable of creating and maintaining large datasets, including the use of advance formulae and development of macros.Strong organizational and time-management skills, with attention to detail that reflects ability to perform and prioritize multiple tasks, competing agendas and demands.Strong written and verbal communication skills.CompetenciesMust demonstrate ability to collaborate with team members and support multiple teams;Thrives in well-defined and ambiguous planning and project cycles, with the foresight to anticipate upcoming deadlines. Capable of engaging with team members to define outcomes and achieve results.Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.Proven analytical, critical thinking, and problem-solving skills.Creative problem solving: to assess options and implications of complex situations in new ways to achieve outcomes and solutions.Mandatory RequirementsBefore submitting your application, please make sure that you are:Legally authorized to work in CanadaAble to work in-person a minimum of 3-days per week in either the Edmonton or Calgary officeAble to provide 3 professional referencesCompensation and LocationERA offers competitive compensation in addition to support for professional development. The base salary for this position is between $72,000 and $78,000 dependent on experience, plus a comprehensive benefits package. This role will be located at either ERA’s Edmonton or Calgary office. In recognition of flexible needs of team members, ERA has adopted a hybrid work policy with a minimum of three days working in the office.Equity, Diversity, and InclusionIn addition to the above skills and experience, Emissions Reduction Alberta is committed to an equitable, diverse, and inclusive workforce and Board.ApplicationTo apply for this position, please submit a cover letter and resume to Emissions Reduction Alberta at hr@eralberta.ca no later than close of business on May 24, 2024. Please list the job title that are applying for in the subject header of the email.

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