Fleet Services Coordinator

1 month ago


British Columbia, Canada BC Hydro Full time

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Fleet Services Coordinator - Burnaby
Permanent Region: Full-time (37.5 hrs/wk) Flexible Work Role: Resident
Schedules vehicles for repair, maintenance and other work at the Fleet Garages and at vendor shops according to set
Consults with management, foreman, sub-foremen and mechanics and
refers to Fleet Garage Management System for vehicle-related information. Liaises with Fleet Management Company on parts, vendor and vehicle
Coordinates fleet vehicle maintenance with customer’s schedule and arranges for assignment of pool vehicles as
Follows-up with management, foreman, and sub-foreman to ensure fleet warranty and recall work is tracked and
Assists operators of vehicles broken down in the field by arranging for roadside assistance, such as repairs and tows; Maintains fleet vehicle/equipment information and related records. service dates, status changes), new work orders, sublet work order services not processed on Fleet Management Company
maintenance card, work requests and uploads vehicle and work order documents in the Fleet Garage Management
Reviews data for consistency, completeness and correctness. Prepares and distributes standard and ad hoc reports from the Fleet Garage Management System monthly including the
Prepares, tracks and reconciles various financial and administrative documents (such as contract and material
requisitions, purchase orders, expense claims, parts cards purchase, etc.). Reviews data for correctness and
Processes a variety of Fleet Services accounts payable documents by: matching delivery/packing slips with
checking approval levels, account distribution and invoice details; monthly odometer readings for fleet vehicles; Oversees the local pool or loaner vehicles by performing such duties as: tracking vehicle bookings; coordinating short term and long term loans
Coordinates the transfer and delivery of new vehicles between vendors, Fleet Garage and customer location. are in the vehicle prior to transfer and delivery. throughout the province by arranging for transport by barge, truck, hostler, user pick-up etc.
* Fleet Garages, vendors, Finance, disposal coordinator, disposal company and hostlers; insurance brokers, ICBC, Motor Vehicle Office and customers. Coordinates commercial vehicle inspections, Powertech
program inspections and associated repairs with customers, Fleet Garages, vendors, hostlers and respective inspection
Performs some or all the duties of the Vehicle Services Clerk 2 job.
* High school graduation; plus six (6) months of experience in a lower-level Vehicle Services Clerk job or two (2) years of
demonstrated experience in an administrative/clerical or customer service role; Microsoft Word and Excel at the intermediate level. Office Administration Certificate or Diploma or a related field considered
an asset.
Experience using Fleet Garage Management Systems (FleetSmart or equivalent), validating and completing exception for
IBEW and working in Fleet Services considered assets.
Requires in-house training in Procurement and Fleet Garage Management Systems; or must complete in-house training
A lifetime pension
- Flexible work model, depending on your role type
- Training and development courses
Preference will be given to candidates with a class 5 or higher driver's license.
qualification, driver’s license, and any other relevant certifications.


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