Executive Assistant

2 weeks ago


Kelowna BC, Canada Imagine Everything Full time

Imagine coming in to work every day knowing the software we deliver helps identify and rescue vulnerable kids. Imagine working in a place where you regularly witness the impact of what we do, because we’re battling on the front-line, side-by-side, with leaders in education who share our desire to defend and protect children.We’re looking for an Executive Assistant - Executive Coordinator who will be responsible for providing comprehensive and diverse support to the CEO and executive team. This multifaceted role lies at the heart of the organization, contributing towards the successful management and oversight of our finances, people, and projects. They will help manage our remote office culture, look after events and social planning, as well as book travel for our team, among other tasks.This is an excellent opportunity to learn and grow in many different fields, being part of a fast-paced, modern software company. The successful candidate must carry uncompromising integrity, be driven, and have an insatiable appetite to learn.Some of the specific responsibilities for this role include:Assisting with entry level bookkeeping tasks such as creating invoices, adjusting invoices, double checking invoice accuracy, expense entry and tracking, expense reimbursements, and basic financial reportingAssisting with month-end financial tasks such as credit card receipt reconciliationHelping with recruitment, including resume screening, participating in the interviewing process, as well as helping ensure each successful applicant is successfully onboardedPlanning events, coordinating fun, engaging social activities for the team, and organizing professional developmentAssisting with travel bookings for our teamAssisting the sales team with procurement, including printing proposals and preparing shipping labelsBooking meetings, ensuring smooth office communication, and sending out memos and summariesTaking excellent notes and providing summaries of meetingsWorking on special projects for the executive teamSettling heated team debates about who is going to replace the late (and amazing) Ray Stevenson in the upcoming Star Wars: Ahsoka Season 2 – you’ll need excellent negotiation and arbitration skillsRequirementsNative, professional-level English speaking and writing skillsAn excellent oral and written communicatorImmense attention to detailPro-active as opposed to reactive – not letting anything slip by unnoticedPrevious experience with bookkeeping or human resources would be an assetExceptional, well-rounded technology skills (e.g. Google Workspace, Adobe Suite, CRM’s, spreadsheets, etc.)Must be available during regular business hours in Pacific or Mountain timeHumor is essential on a team like oursBenefitsFully remote workThis is a part time role between 24-32 hours per weekExceptional professional development opportunitiesA great working environment with a fun, inclusive, laid back company culturePotential to turn into a full-time role or evolve into other roles


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