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Administrative Assistant

3 months ago

Hearst ON, Canada GreenFirst Forest Products Full time

The activity of GreenFirst Forest Products is rooted in the forest For us, well-managed forests really make sense for our business, our communities, and the environment. We have a deep connection to Canada’s forest lands and sustainability. If this commitment to the environment and Canada’s forests resonates with you, come join our team.Position : Administrative Assistant (12-18 Month Contract)Location : Hearst, ONGreenFirst is looking for an administrative assistant to complete all assigned administration, benefits and payroll tasks in a timely manner. Our successful candidate will have a thorough understanding of payroll, great attention to detail, and strong time management skills.Commitment:Live up to GreenFirst’s values, principles, and guidelines.Bring an open and cooperative attitude to your job, contributing to our positive work environment.Comply with all health, safety, and environmental standards, as well as applicable regulations and laws.Responsibilities:Collecting and verifying timekeeping information for all employeesCalculating pay according to hours worked incorporating leaves and overtimePromote and provide a safe workplace, seek improvements, support Health & Safety Program.Support compliance with collective agreement and sound union/management/employee relations.Act as the central point of contact between staff employees and internal and external communication.Act as a support person for the lumber shipping departmentUsing an entrepreneurial approach, provide confidential administrative and payroll services to the General Manager and delegates.Develop and maintain a good rapport between labour, customer, outside agencies, other users and management.Participate in budget planning and monthly variance report review. Payroll functionsProvide confidential administrative services by preparing correspondence such as letters, memos, minutes, and reports and by providing support activities necessary for the Management group.Support internal communication by developing and maintaining an efficient process, including internal advertising on televisions, bulletin boards, etc.Ensure internal distribution lists are updated and accurate.Review and streamline internal processes.Compile, prepare and distribute reports as required.Coordinate and support departmental and other meetings.Prepare all documentation required to ensure that all equipment owners receive payment as per their contracts.Prepare all invoices for payment in appropriate coding distribution.Recommend changes and improvements to all internal processesRequirements:High School DiplomaMust be bilingual (English & French)Proficiency in Microsoft Word & Excel1-3 years experience as an administrative assistantAdditional qualifications as an administrative assistant would be an asset.Please send your resume and cover letter to: careers@greenfirst.caPlease include the job title in the subject line of your emailWe thank all who apply but will only be contacting those selected for an interview.GreenFirst Forest Products is an equal opportunity employer. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation for disability during any stage of the recruitment process, please indicate this in your application. GreenFirst Forest Products is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.L’activité de Produits Forestiers GreenFirst est ancrée dans la forêt Pour nous, des forêts bien gérées ont vraiment du sens pour notre entreprise, nos communautés et l’environnement. Nous avons un lien profond avec les terres forestières canadiennes et la durabilité. Si cet engagement envers l’environnement et les forêts canadiennes résonne en vous, venez joindre notre équipe.Poste : Assistant(e) Administratif(ve) (Contrat de 12-18 mois)Emplacement : Hearst, OntarioGreenFirst est à la recherche d’un(e) assistant(e) administratif(ve) pour effectuer toutes les tâches d’administration, d’avantages sociaux et de paie en temps opportun. L’individu retenu aura une connaissance approfondie de la paie, un grand souci du détail et de solides compétences en matière de gestion du temps.Engagement:Soyez à la hauteur des valeurs, principes et directives de GreenFirst.Apportez une attitude ouverte et coopérative à votre travail, contribuant à notre environnement de travail positif.Se conformer à toutes les normes de santé, de sécurité et d’environnement, ainsi qu’aux réglementations et lois applicables.Responsabilités:Recueillir et vérifier les renseignements sur la comptabilisation du temps pour tous les employésCalcul de la rémunération en fonction des heures travaillées incluant les congés et les heures supplémentairesPromouvoir et fournir un lieu de travail sûr, rechercher des améliorations, soutenir le programme de santé et de sécurité.Soutenir le respect de la convention collective et de bonnes relations syndicat/direction/employés.Agir en tant que point de contact central entre les employés du personnel et la communication interne et externe.En utilisant une approche entrepreneuriale, fournir des services administratifs et de paie confidentielle au directeur général et aux délégués.Développer et maintenir de bonnes relations entre la main-d’œuvre, le client, les agences externes, les autres utilisateurs et la direction.Participer à la planification budgétaire et à l’examen mensuel des rapports sur les écarts.Fournir des services administratifs confidentiels en préparant la correspondance telle que des lettres, des notes de service, des procès-verbaux et des rapports et en fournissant les activités de soutien nécessaires au groupe de gestion.Soutenir la communication interne en développant et en maintenant un processus efficace, y compris la publicité interne sur les téléviseurs, les babillards, etc.Assurez-vous que les listes de distribution internes sont mises à jour et exactes.Examiner et rationaliser les processus internes.Compiler, préparer et distribuer des rapports au besoin.Coordonner et soutenir les réunions départementales et autres.Préparer tous les documents requis pour s’assurer que tous les propriétaires d’équipement reçoivent le paiement conformément à leurs contrats.Préparer toutes les factures pour paiement dans la distribution de codage appropriée.Fonctions de paieRecommander des changements et des améliorations à tous les processus internesExigences:Diplôme d’études secondairesDoit être bilingue (anglais et français)Maîtrise de Microsoft Word et Excel1 à 3 ans d’expérience en tant qu’assistant(e) administratif(ve)Des qualifications supplémentaires en tant qu’assistant(e) administratif(ve) seraient un atout.Veuillez envoyer votre Curriculum Vitae et votre lettre de présentation à : careers@greenfirst.caVeuillez inclure le titre du poste dans la ligne d’objet de votre courriel.Nous remercions tous ceux qui postulent mais ne contacterons que les personnes sélectionnées pour un entretien.Produits forestiers GreenFirst est un employeur garantissant l’égalité des chances. Nous nous engageons à fournir des pratiques d’emploi accessibles qui sont conformes à la Loi sur l’Accessibilité pour les personnes handicapées de l’Ontario (LAPHO). Si vous avez besoin d’un aménagement pour handicap à n’importe quelle étape du processus de recrutement, veuillez l’indiquer dans votre candidature. Produits forestiers GreenFirst est fortement engagé envers l’inclusion et la diversité au sein de sa communauté et accueille tous les candidats, y compris, mais sans s’y limiter : les minorités visibles, toutes les religions et ethnies, les personnes handicapées, les personnes LGBTQ et toutes les autres personnes susceptibles de contribuer à la diversification de idées.