Office Administrator
1 month ago
WHY JOIN USCompetitive flexible benefit and wellness packageLifelong learningCareer development within our organizationWith over 120 years of experience in North America, Soletanche Bachy Canada (“SB Canada”) is an established leader in the deep foundations industry. Through our affiliation with the Soletanche Freyssinet group of companies, SB Canada combines local experience with international expertise so our partners can confidently “Build on Us”. Our employees enjoy a safe and stable work environment and a competitive compensation package based on skills and experience.SB Canada is currently seeking an Office Administrator to join our organization in our Calgary office. The successful candidate will provide support to SB Canada’s Prairie region. ResponsibilitiesCompleting multi-level tasks in a professional and timely manner;Be an active participant and key stakeholder in SB Canada’s Health and Safety Program; helping to contribute to a positive safety culture as we move from compliance to care;Utilize Microsoft Outlook for managing emails and scheduling meetings;Prepare board room for meetings as required;Execute tasks utilizing Microsoft Office, including word and excel;Administration duties as required which can include open and distribute mail, organizing couriers, answering phones, greeting visitors, etc.;Work with the Pre-Construction Team and provide support as needed;Assist Estimating & Business Development Teams in sourcing bids/downloading/scheduling quotations with customers;Administer/maintain CRM functions relative to bid list/active list/ pursuit pending / future opportunities;Assist in the preparation of tender documents / prequalification documents;Liaison / Contact Owners / General Contractors relative to tendering stage;Assist the Business Development Department in processing reports / presentations;Work with Project Managers and provide support with production updates / material tracking, as required;Follow up with project sites to ensure packing slips, waybill etc. have been submitted to the office; Match the packing slips, waybills, etc. entered into accounting system with the supplier’s invoice;Enter packing slips, waybills, etc. into accounting system;Work with Operations and ensure receipts and safety paperwork are handed in on a weekly basis (at a minimum); Perform tasks and other duties as required.Qualifications1-3 years work experience Office Administration diploma or equivalent preferred Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)Excellent written and verbal communication skillsAbility to multi-task, organize, and prioritize workBy joining our team, you will become part of a growing Canadian company, but also part of the largest multinational construction company in the world. You will have opportunities to build relationships with industry leaders from around the globe with an employer that is committed to career development. A competitive compensation and benefits package is another reason why SB CANADA is a great place to work. Only candidates being considered for this position will be contacted. SB CANADA is an equal opportunity employer. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the Company.
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