Office Admin/Manager

4 weeks ago

canada Astera Labs. Full time

Astera Labs is a global leader in purpose-built connectivity solutions that unlock the full potential of cloud and AI infrastructure. Our Intelligent Connectivity Platform integrates PCIe, CXL and Ethernet semiconductor-based solutions based on a software-defined architecture that is both scalable and customizable. Inspired by trusted partnerships with hyperscalers and the data center ecosystem, we are an innovation leader of products that are flexible, interoperable, and reliable. We are headquartered in the heart of California’s Silicon Valley, with R&D centers and offices in Taiwan, China, Vancouver and Toronto, Canada, and Haifa, Israel.


We are seeking a highly organized and proactive Office Manager to oversee administrative operations and ensure the smooth functioning of our office. The ideal candidate will be proficient in managing office procedures, resources to facilitate organizational effectiveness and efficiency including HR and facilities support. The Office Manager will be responsible for coordinating administrative activities and events, managing office supplies, and handling correspondence. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.


Responsibilities


  • Provide general administrative support, emails, and mail.
  • Plan and coordinate meetings, conferences, and appointments.
  • Oversee day-to-day office operations and maintain a clean and welcoming workspace.
  • Manage office supplies and equipment inventory, ensuring cost-effectiveness.
  • Maintain accurate and up-to-date records and filing systems.
  • Serve as a communication liaison between employees and management.
  • Assist in planning and coordinating company events.
  • Support the onboarding process for new hires including planning for office space.
  • Manage the immigration process in partnership with the HR team.
  • Communicate with vendors and service providers.
  • Provide Expense and Travel support when needed.
  • Manage Canada procurement needs in collaboration with other business units.
  • Coordinate and collaborate with IT engineering team to resolve issues.
  • Provide recruitment support and interview coordination.

Basic Qualifications


  • Bachelor’s degree or equivalent work experience.
  • Entrepreneurial, open-minded behavior and can-do attitude. Think and act fast with the customer in mind
  • Authorized to work in Canada and available to start immediately.

Required Experience


  • 3+ years of office administration experience.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication.
  • Proficient in MS Office Suite.
  • Ability to handle confidential information with discretion.
  • Positive and proactive attitude with attention to detail.

Preferred Experience


  • Facilities and HR coordination experience is a plus.

We know that creativity and innovation happen more often when teams include diverse ideas, backgrounds, and experiences, and we actively encourage everyone with relevant experience to apply, including people of color, LGBTQ+ and non-binary people, veterans, parents, and individuals with disabilities.

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