Assistant, Marketing

3 weeks ago

Toronto, Canada Davies Ward Phillips & Vineberg LLP Full time

About Davies


Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.


A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.


About the Position


We are looking for an Assistant, Marketing to join the Marketing and Business Development department in our Toronto office. Reporting to the Manager, Business Development and Operations, the successful applicant will support the organization, execution and tracking of Marketing’s business development, operations and business development functions across all three offices in Toronto, Montreal and New York.


This role requires a team player who can provide administrative and clerical support to a variety of internal stakeholders, and adhere to the highest level of quality standards. The Assistant is highly organized, detail oriented and skilled at juggling multiple projects and shifting priorities on top of their regular day-to-day responsibilities. Strong communications skills and creative thinking are essential for success in this role.


Primary Responsibilities include but not limited to:


For Systems and Operations:

  • The Assistant is responsible for compiling and reporting on departmental finances and data by maintaining budget spreadsheet and processing invoices and marketing-related expenses for the firm. The Assistant liaises with the operations team to ensure the quality and accuracy of content and data input into our various marketing tools including the firm’s CRM database (InterAction); external website CMS (Sitecore); email management software (TIKIT); and works closely with the research team to maintain and report on key metrics to assess the effectiveness of marketing efforts.


For Communications:

  • The Assistant touches all aspects of the content creation process in support of the firm’s internal and external communications efforts. These activities include, but are not limited to: writing, proofreading and publishing content on the firm’s social media channels, Intranet site (infoDavies) and external website; coordinating and proofreading French translations; coordinating the firm’s semi-annual Alumni newsletter; assisting with the production of firm videos; coordinating photoshoots; creating and reviewing presentations in PowerPoint; and executing light graphic design work to create marketing collateral using relevant tools. The Assistant will also execute competitive research projects, as needed.


For Business Development and Events:

  • The Assistant provides administrative support to the Business Development and Events teams in their day-to-day operations and related initiatives, including proofreading pitch and proposal content and writing, designing and proofreading event collateral. The Assistant oversees the distribution process for the firm’s seasons tickets, including client delivery, correspondence and drafting charitable donation letters, and provides administrative and onsite support for team and firm events.


The Assistant will also provide administrative support to the Chief Business Development and Marketing Officer, as required.


Qualifications


  • The position requires a Bachelor’s Degree in marketing, business or related field
  • Superior organization and time management skills, with impeccable attention to detail
  • Strong written and verbal communication skills
  • Demonstrated ability to juggle multiple tasks while adapting to changing priorities.
  • Advanced technological skills with the Microsoft suite of products (Word, Excel, PowerPoint, OneNote, SharePoint, Outlook)
  • Experience using Adobe Creative Suite or other similar graphic design tools is considered a plus (Photoshop, Illustrator, Premiere Pro, InDesign, Canva)
  • Experience working with a CMS is considered a plus (SiteCore, ThoughtFarmer)
  • Familiarity with these or similar database software and research tools, a plus: Meltwater; JD Supra; Lexology; Mondaq; LexisNexis or Westlaw; Introhive; InterAction; Tikit, Chrome River, S&P Capital IQ, Mergermarket, TheDeal.com, Bloomberg


To Apply


For more information or to submit your application, please email Robyn Hayes, Human Resources Business Partner at recruitment@dwpv.com.


We thank all applicants for their interest; however, only those selected for further consideration will be contacted.


Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.

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