Executive Assistant/Business Manager

7 days ago

North York, Canada Summit Search Group Full time

About Our Client: Our client is a not-for-profit that is committed to protecting the environment through recycling programs.


Position Scope:


We are in search of an Executive Assistant/Business Manager who thrives in bringing order to the dynamic environment of our client’s business. As a Business Manager, you will be responsible for providing comprehensive administrative support across various projects, departments, and directly to their President and Director of Business Management and HR.


Schedule: Monday-Friday, on site.


Responsibilities:

  • Managing a wide array of administrative tasks efficiently and providing comprehensive support across various departments and projects.
  • Provide high-level administrative support to the President and the Director of Business Management and HR, including calendar management, travel arrangements, schedules, and meeting coordination.
  • Prepare and submit monthly expenses Through Concur.
  • Corresponding with internal and external stakeholders to facilitate scheduling, project coordination, meeting documentation, and action item follow-ups.
  • Assisting in scheduling appointments and extending meeting invitations, as well as actively participating in meetings by taking notes and ensuring actionable items are documented and addressed.
  • Enhancing team productivity by managing email communication and streamlining inbox management.
  • Develops knowledge of external stakeholders in order to enhance service and high-quality deliverables


Required Skills and Knowledge:

  • Relevant experience, whether professional or personal, demonstrating a strong knack for organizing tasks and coordinating people effectively.
  • High degree of client focus, with a strong service-oriented attitude
  • An eagerness to learn and understand company operations.
  • Exceptional organizational skills with the ability to prioritize multiple tasks meticulously while maintaining attention to detail.
  • Strong interpersonal skills, enabling the development of genuine connections with colleagues and stakeholders.
  • Excellent written and verbal communication abilities.
  • Strong interpersonal skills, as well as professional demeanor and appearance.
  • Ability to quickly develop strong working relationships with executives within the business.
  • Able to deal with sensitive business information confidentially and professionally
  • Proactive, energetic, and works with a sense of urgency.


Education and Experience:

  • A minimum of five (5) years’ experience in a senior administrative role supporting the executive level.
  • Post-secondary degree (University) required.
  • Project Management skills are highly required.
  • Advanced proficiency in Microsoft Office suite of products (Word, Excel, Outlook, PowerPoint)
  • Ability to travel between provinces and in Ontario – 10%


Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

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