Executive Office Assistant
3 weeks ago
Company DescriptionThe GeoFocus Group is a results-driven leader in construction management, recognized for its ability to execute complex, time-sensitive, and technically challenging projects. Our portfolio includes the recovery and completion of distressed, delayed, and troubled developments, as well as CMHC MLI Select purpose-built rentals and midrise new construction across the Industrial, Commercial, and Institutional (ICI) sectors.We combine decades of hands-on field experience with advanced planning, data-driven decision-making, and disciplined execution. We are seeking a highly organized and proactive Executive Assistant to support the Senior Management Team, including the CEO and COO, in addressing the day-to-day operational and administrative needs of the office. This is a full-time, in-office position based in Vaughan, Ontario, with projects located throughout the province. Intermittent travel may be required to assist with executive meetings or project coordination.The successful candidate will play a key role in ensuring the efficiency and effectiveness of senior leadership by managing schedules, communications, and administrative processes that allow the CEO and COO to focus on strategic priorities and project execution.Responsibilities include:Managing complex calendars, including scheduling meetings, appointments, and travel arrangements.Prioritizing and coordinating daily workflows, deadlines, and commitments for senior executives.Monitoring, organizing, and reviewing emails and correspondence to ensure timely responses and efficient communication.Preparing, formatting, and proofreading documents, presentations, and reports for both internal and external use.Coordinating executive and project meetings, including agenda preparation, minute taking, and follow-up on action items.Acting as a liaison between the senior management team and project managers, consultants, clients, and administrative staff.Maintaining confidential records, contracts, and corporate files with accuracy and discretion.Assisting with expense tracking, procurement coordination, and document control.Supporting the preparation of proposals, RFP responses, and project-related communications.Anticipating the needs of the senior management team and proactively identifying opportunities to improve workflow efficiency.QualificationsMinimum 7–10 years of executive or administrative support experience, preferably within the construction management, development, or engineering sectors.Demonstrated ability to manage multiple priorities, deadlines, and communications in a fast-paced, dynamic environment.Exceptional organizational skills with strong attention to detail and follow-through.Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).Professional written and verbal communication skills, including strong business correspondence abilities.Discretion and sound judgment in handling confidential and sensitive information.Diploma or degree in Business Administration, Executive Office Management, or related field preferred.
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Executive Office Assistant
3 weeks ago
Greater Toronto Area, Canada The GeoFocus Group Full timeCompany Description The GeoFocus Group is a results-driven leader in construction management, recognized for its ability to execute complex, time-sensitive, and technically challenging projects. Our portfolio includes the recovery and completion of distressed, delayed, and troubled developments, as well as CMHC MLI Select purpose-built rentals and midrise...
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Executive Assistant
4 minutes ago
Greater Toronto Area, Canada AutoTrader.ca Full timeProvides, with minimum supervision, confidential administrative support to the Executive and the team, in order to ensure smooth departmental/organizational operations. Works closely with the Executive in order to ensure maximum time management, using discretion at all times. **What You’ll Do**: - Maintains and manages Executive’s appointment schedule....
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Executive Assistant
7 days ago
Greater Toronto Area, Canada Jagger Full timeWe’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the leadership team of a fast-growing professional Financial services firm in the financial space. This is a full-time contractor opportunity for someone who thrives in a dynamic, high-performance environment and knows how to anticipate needs, keep...
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Executive Assistant
1 week ago
Greater Toronto Area, Canada Jagger Full timeWe’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the leadership team of a fast-growing professional Financial services firm in the financial space. This is a full-time contractor opportunity for someone who thrives in a dynamic, high-performance environment and knows how to anticipate needs, keep...
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Executive Assistant
1 week ago
Greater Toronto Area, Canada Jagger Full timeWe’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the leadership team of a fast-growing professional Financial services firm in the financial space.This is a full-time contractor opportunity for someone who thrives in a dynamic, high-performance environment and knows how to anticipate needs, keep operations...
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Executive Assistant
1 week ago
Greater Toronto Area, Canada Jagger Full timeWe're looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the leadership team of a fast-growing professional Financial services firm in the financial space.This is a full-time contractor opportunity for someone who thrives in a dynamic, high-performance environment and knows how to anticipate needs, keep operations...
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Executive Assistant
4 days ago
Greater Toronto Area, Canada Cos Shore Full time**Responsibilities**: - Provide administrative support to the owner - Schedule/arrange appointments, meetings etc. - Review and manage of customer accounts - Basic account receivable and payable - Order and tracking office supply/promotion merchandise - Performs other duties as required **Qualifications**: - College or University degree in business,...
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Office Services Coordinator
2 weeks ago
Toronto, Canada Head Office Full time**Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...
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Chief Executive Officer
2 weeks ago
Greater Toronto Area, Canada FOUR CORNERS GROUP Full timeCaledon Community Services - Greater Toronto Area/West, ON Caledon Community Services is currently in a stage of evolution and is looking to recruit their next Chief Executive Officer (CEO) to champion and lead the organization through this important stage of growth. The CEO will provide strong leadership, managing a staff team of 100, through 6 direct...
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Executive Assistant
4 days ago
Greater Toronto Area, ON, Canada Mackenzie Investments Full time $63,000 - $120,000 per yearJob Description:Grade: S6Referral Level: Level 1Division: IGM-TechIGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $271 billion in assets. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments.Mackenzie Investments, founded...
