Executive Assistant

1 week ago

Greater Toronto Area, Canada Jagger Full time

We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the leadership team of a fast-growing professional Financial services firm in the financial space.

This is a full-time contractor opportunity for someone who thrives in a dynamic, high-performance environment and knows how to anticipate needs, keep operations running smoothly, and serve as a trusted right hand to busy executives.

Hours will be full time 9-5 but you will need to incorporate and act as independent contractor.

What You’ll Do

- Manage complex calendars, coordinate meetings, and organize travel and logistics.
- Act as the key liaison between executives, clients, and partners—handling communications with professionalism and discretion.
- Draft, proofread, and prepare reports, presentations, and correspondence.
- Prepare materials and briefing documents for meetings; record and track follow-up items.
- Support special projects, research, and operational tasks to keep priorities moving forward.
- Manage vendor relationships, expenses, and administrative workflows.
- Help improve internal processes and keep the team organized and on track

What We’re Looking For

- 5+ years of experience as an Executive Assistant, Senior Administrator, or Operations Coordinator.
- Background supporting senior leaders in financial services, consulting, or professional services is an asset.
- Exceptional communication and organizational skills.
- Strong judgment and ability to handle confidential information.
- Proficiency in Microsoft Office Suite and Google Workspace; experience with CRM tools is a plus.
- Self-starter mindset — reliable, resourceful, and solutions-focused.
- Comfortable working independently in a remote environment.

  • Executive Assistant

    7 days ago

    Greater Toronto Area, Canada Jagger Full time

    We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the leadership team of a fast-growing professional Financial services firm in the financial space. This is a full-time contractor opportunity for someone who thrives in a dynamic, high-performance environment and knows how to anticipate needs, keep...

  • Executive Assistant

    4 hours ago

    Greater Toronto Area, Canada AutoTrader.ca Full time

    Provides, with minimum supervision, confidential administrative support to the Executive and the team, in order to ensure smooth departmental/organizational operations. Works closely with the Executive in order to ensure maximum time management, using discretion at all times. **What You’ll Do**: - Maintains and manages Executive’s appointment schedule....

  • Executive Assistant

    1 week ago

    Greater Toronto Area, Canada Jagger Full time

    We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the leadership team of a fast-growing professional Financial services firm in the financial space.This is a full-time contractor opportunity for someone who thrives in a dynamic, high-performance environment and knows how to anticipate needs, keep operations...

  • Executive Assistant

    1 week ago

    Greater Toronto Area, Canada Jagger Full time

    We're looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the leadership team of a fast-growing professional Financial services firm in the financial space.This is a full-time contractor opportunity for someone who thrives in a dynamic, high-performance environment and knows how to anticipate needs, keep operations...

  • Executive Office Assistant

    4 weeks ago

    Greater Toronto Area, Canada The GeoFocus Group Full time

    Company Description The GeoFocus Group is a results-driven leader in construction management, recognized for its ability to execute complex, time-sensitive, and technically challenging projects. Our portfolio includes the recovery and completion of distressed, delayed, and troubled developments, as well as CMHC MLI Select purpose-built rentals and midrise...

  • Executive Office Assistant

    4 weeks ago

    Greater Toronto Area, Canada The GeoFocus Group Full time

    Company DescriptionThe GeoFocus Group is a results-driven leader in construction management, recognized for its ability to execute complex, time-sensitive, and technically challenging projects. Our portfolio includes the recovery and completion of distressed, delayed, and troubled developments, as well as CMHC MLI Select purpose-built rentals and midrise new...

  • Executive Communications Assistant

    2 weeks ago

    Toronto, Canada Keller Executive Search Full time

    OverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Communications Assistant

    2 weeks ago

    Toronto, Canada Keller Executive Search Full time

    OverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant

    4 days ago

    Greater Toronto Area, Canada Cos Shore Full time

    **Responsibilities**: - Provide administrative support to the owner - Schedule/arrange appointments, meetings etc. - Review and manage of customer accounts - Basic account receivable and payable - Order and tracking office supply/promotion merchandise - Performs other duties as required **Qualifications**: - College or University degree in business,...

  • Executive Assistant

    4 days ago

    Greater Toronto Area, ON, Canada Mackenzie Investments Full time $63,000 - $120,000 per year

    Job Description:Grade: S6Referral Level: Level 1Division: IGM-TechIGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $271 billion in assets. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments.Mackenzie Investments, founded...