Administrative Assistant

2 days ago


North York, Canada Robert Half Full time

We are looking for a strong, experienced administrator who takes pride in ensuring the office and events of the organization run smoothly This administrative position will support the Events Operations Coordinator (EOC) efforts and objectives of the Director of Business Development (DBD). Objectives include event communications and execution of membership strategy and support. This role is a Full Time position that is located at the Yonge and Sheppard area and is fully on-site. Great opportunity for someone who knows they love being an administrator, and is looking for a solid work life balance role within an organization with low turn-over and strong employee culture.


Key Areas of Responsibility

• Administrative support for the Member Services Department

• Planning and preparation for eblasts, events, event applications

• Continuous Professional Development (CPD), Administration and Support

• Packing/Unpacking Event Kits and Shipping

• Pending Registration Approval

• Membership Support: Data management, member queries, new member kits

• Media Hits

• Job Board

• Swag Inventory Management

• Member Brochures Orders Management

• Searchable Resource Tool (SRT), maintain content uploading and maintenance

• Maintain content database and contributor acknowledgement

• Other assigned duties as required

• Attend and work on-site at conferences and events as required


Qualifications:

Background or demonstrated interest in members services, Non-profit and event planning are an asset

Excellent writing, editing and MS Office skills (Microsoft Excel, Word, PowerPoint, & Outlook)

Excellent task management skills and demonstrated ability to manage multiple projects and priorities respecting deadlines

Highly organized

Careful attention to detail

Excellent communication abilities both verbal and written

Bilingual French is an asset

Experience working in a small team environment

Creative problem solving

Each spring, candidate will be required to work through 1 or 2 weekends and work long hours during the 3-day conference

Experience using Salesforce, Cvent, Vertical Response or similar an asset but not necessary

Previous experience working in a Members based business, or Non-profit or Association is a strong asset



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