Coordinator, Talent Acquisition

5 days ago

Canada Miller Thomson LLP Full time

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.


When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.


Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.


We are seeking a Coordinator, Talent Acquisition to join our team on a 14-month contract basis. This role can be based out of any of our offices nationally, and will have a hybrid work schedule.

This is an exciting opportunity for an individual who enjoys a fast-paced and dynamic role, and is a self-starter, with a keen interest in building a career in recruitment.


Supporting the Talent Services Department in all recruitment and talent-related activities, the Talent Acquisition Coordinator delivers service excellence supporting local and national Talent Services and Recruitment initiatives. They build strong relationships with potential and new Firm hires, delivering a consistently superior recruitment, onboarding, and overall candidate experience and delivering excellence in client service to all internal stakeholders.


Key responsibilities:


Recruitment Support

  • Supports the Talent Acquisition Team with sourcing of resumes/applications and creating short-lists,
  • Revises job descriptions to optimize posting and attract the best candidates,
  • Posts job descriptions on career websites and various job boards,
  • Conducts phone interviews and assess candidates' skills for the role,
  • Coordinates face-to-face and virtual interviews (for all national interviews), sending meeting invites/confirmations,
  • Follows up with candidates,
  • Tracks the progress of Background checks for new hires, troubleshoots any delay issues, and keeps the team up to date on progress. Provides detailed reports to the other members of the team, and hiring managers as required,
  • Prepares and sends offer letters,
  • Updates and tracks the status of hiring activities in ATS,
  • Attends and participates in job fairs and other public, post-secondary, and regional recruitment-related events.


Onboarding Support

  • Launches onboarding to new hires, ensuring all responses and documents are received in a timely manner,
  • Follows the onboarding checklist to ensure a smooth transition of new hires into the Firm, which includes follow-up with other departments and new hires,
  • Supports orientation and coordinates all training schedules for new hires,
  • Arranges for appropriate firm equipment and follows up prior to the start date to ensure a successful integration of the new hire.


Reporting, Analytics and Special Projects

  • Prepares various presentations and reports through data gathering and analysis,
  • Provides support with processing monthly department expenses,
  • Participates in Talent-related projects and takes on additional duties when required.


What you'll bring:

  • Minimum of two (2) years of administrative support experience in recruitment or related area or prior experience in a Junior Recruiter or HR Coordinator position,
  • Post-secondary education in Business, Administration or Human Resources,
  • Experience working in a law firm or professional services organization is an asset,
  • Advanced technical skills in MS Office – Word, Excel, and PowerPoint; HRIS systems, LinkedIn, and Indeed,
  • Experience working with Applicant Tracking Systems will be an asset,
  • Ability to quickly learn new tools and software,
  • Strong organization and time management skills, comfortable with working in a fast-paced environment, often with competing deadlines,
  • Demonstrated client service excellence,
  • Strong teamwork and collaboration skills, with the ability to work effectively independently.


What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

  • A comprehensive Benefits package that includes Health, Dental and Vision Care, 3+ Weeks’ Vacation and 10 Personal Days;
  • A Diverse and Inclusive Workplace;
  • Flexible working options;
  • Employee appreciation events;
  • Charitable giving programs.


Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with strategically placed offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, business services professionals and the communities in which we practice, gives us a unique position in the Canadian legal industry.


Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.


While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.


Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.

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