Operations Coordinator

3 months ago

Toronto, Canada Community Agency Full time

Community is a creative lifestyle communication agency that caters to a diverse and discerning group of clients. Our number one goal has always been to deliver. We deliver on commitments, we deliver on effective strategies, we deliver distinctive and focused ideas, and we do so with passion and integrity. 

 

Each member of our talented team brings something special and unique to the table. Together we produce exceptional quality work that is both innovative and effective. Here, we believe that through hard work, determination, imagination, and shameless audacity, that any dream can be realized and that anything is possible.

 

Community is looking for a Finance and Operations Coordinator to join our creative family

 

The Finance and Operations Coordinator is responsible for providing support to the experiential marketing division and finance department. Key components of this role include: maintaining accurate and up-to-date accounts payable and receivable, cash flow forecasts, managing the job-based financial accounting system, and assisting with program reconciliations and cost/budget management. They will be reporting to the Finance Controller regarding any finance matters.


Your primary responsibilities include, but are not limited to:

Account Receivables:

  • Updating client PO database and status
  • Invoice submissions/scheduling
  • Client management systems (Tungsten, Taulia & Ariba)
  • Assist in client communications for open invoices
  • Creation of A/R invoices


Job Opening Process:

  • Managing the project management system
  • Configuration, invoice scheduling, and ensuring all data is updated on a regular basis
  • Month-end Reconciliation:
  • Processing month-end credit card reconciliations
  • Ensuring all supplier invoices are approved/processed in a timely manner


Accounts Payables:

  • Review of Purchase Orders
  • Processing of AP using an AP automation tool
  • Assisting the Finance controller with the weekly vendor cheque run
  • Supporting the Finance controller with supplier communications
  • Systems/tools:
  • Support with the admin of other agency tools (expense app, travel booking system)


Training:

  • Onboarding of new employees


Experience, skills, and requirements:

  • Post-secondary degree in relevant field (Accounting/Finance/Business administration)
  • Experience with accounting software an asset (job-based accounting)
  • A good understanding of federal and provincial taxes
  • Proficiency with MSFT Office products, including excel
  • Well organized, detail-oriented, able to manage workflow in an efficient and effective manner.
  • Strong communication skills – verbal and written
  • Must be reliable and willing to put in time when required to meet month end & year end deadlines


Why work at Community?

  • Great company culture - creative, collaborative, and casual
  • We work hard and we play hard
  • Weekly perks available to all employees
  • We only hire the best - you’ll be working with, and learning from, top talent

 

We thank all applicants. However, only those selected for an interview will be contacted.

 

Pulp&Fiber Inc. is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. Pulp&Fiber Inc. is committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.


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