Office Assistant

4 weeks ago

Oakville, Canada A.W. Hooker Associates Ltd. Full time

A.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We’re currently looking for a proactive, motivated and tech-savvy Office & I.T. Assistant who will be reporting to the Office Manager to join our team and keep our workplace running smoothly.As our Office & I.T. Assistant, you’ll be the go-to person for all things operational and technical. Your role will blend administrative support with hands-on I.T. coordination to ensure our team has the tools and environment they need to thrive. This full-time role will be in-office in our Oakville. Key ResponsibilitiesOffice AdministrationManage day-to-day in office operations, mail collection, supplies, and vendor relationshipsAnswer telephone and relay telephone calls and messages (Zoom)Organize and coordinate couriers for pick up and drop off of equipment in a timely mannerSupport internal communications and help organize team eventsCo-ordinate and plan for office maintenance and improvements, and help coordinate office moves, storage, and so on.Provide customer service and employee support via phone and emailI.T. Coordination & SupportAct as first-level I.T. support for hardware, software, and network issues for basic issues.Maintain inventory of I.T. assets and office equipmentLiaise with external I.T. service providers for escalated supportAssist with system updates, backups, and basic troubleshootingCoordinate onboarding/offboarding processes, including equipment setup and access provisioningEnsure compliance with data security and privacy protocolsOther Administrative DutiesParticipate in Health and Safety committee and conduct office inspections, issue PPE, and discuss site visit requirements with staff as needed.Research and assistance in creating, organizing and updating policiesGeneral billing back-up/supportIssue Insurance certificates for projects on requestAssist Executives with administrative tasks when neededManage travel arrangements and internal document organizationOrganize Credit card receipts and submissions, and review expense reportsWhat We’re Looking ForExperience in office administration and I.T. support is an assetTech-savvy with a natural ability to troubleshoot and liaise with multiple stakeholders.Strong sense of urgency and ownership with resolving issuesStrong organizational and multitasking skillsExcellent communication and problem-solving abilitiesFamiliarity with Windows/Mac OS, Microsoft 365, and basic networkingAbility to work independently and collaborativelyClass G Driver’s License with own car preferred as some travel is required for purchasing of supplies, and delivering computer equipment. Mileage is reimbursed.Experience with I.T. ticketing systems is an asset.College Diploma in Office Administration, Business administration, I.T. Administration and/or combination of education and experience is an AssetPerks & BenefitsCompetitive salary and benefits packageSummer hours and social eventsOpportunities for professional developmentA supportive and inclusive team culture

  • Medical Office Assistant @ Lakeshore, Oakville, On

    4 days ago

    Oakville, Canada Medical Office Clinic Full time

    We are looking for Medical Office Administrator (MOA)/Lab Tech for a Full-Time Position. Job Expectations: - We are looking for a motivated, energetic, professional individual with strong medical knowledge and excellent interpersonal skills. - Processing referrals and faxes - Organizing charts and reports - Booking appointments - Checking in patients -...

  • Dental Assistant

    7 days ago

    Oakville, Canada Kiwi Dental Office Full time

    **Level II and HARP certification REQUIRED** Our dental office is growing and we are in search of an amazing dental assistant to join our dental team. - Level 2 CDA certificate **(MUST HAVE)**: - HARP Certified **(MUST HAVE)**: - Prepare patients and the work area for treatments and procedures - Sterilize dental instrument - Knowledge of new infection...

  • Office Assistant

    3 weeks ago

    Oakville, Canada A.W. Hooker Associates Ltd. Full time

    A.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We're currently looking for a proactive,...

  • Office Assistant

    3 weeks ago

    oakville, Canada A.W. Hooker Associates Ltd. Full time

    A.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We’re currently looking for a proactive,...

  • Office Assistant

    3 days ago

    Oakville, Ontario, Canada A.W. Hooker Associates Ltd. Full time $40,000 - $60,000 per year

    A.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We're currently looking for a proactive,...

  • Office Assistant

    3 weeks ago

    Oakville, Canada A.W. Hooker Associates Ltd. Full time

    A.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We’re currently looking for a proactive,...

  • Office Assistant

    3 weeks ago

    Oakville, Canada A.W. Hooker Associates Ltd. Full time

    A.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We're currently looking for a proactive,...

  • Dental Assistant Level Ii

    2 weeks ago

    Oakville, Canada Jacobs & Associates Dental Office Full time

    We are a well established Dental Office, located in a medical building in Oakville. We are a caring office providing a wide range of dentistry including but not limited to surgical, preventative, restorative and cosmetic work. We are looking for an experienced Level ll, Certified Dental Assistant. If you are a quick learner, like multitasking,...

  • Dental Assistant Level Ii

    2 weeks ago

    Oakville, Canada Jacobs & Associates Dental Office Full time

    We are a well established Dental Office, located in a medical building in Oakville. We are a caring office providing a wide range of dentistry including but not limited to surgical, preventative, restorative and cosmetic work. We are looking for an experienced Level ll, Certified Dental Assistant. If you are a quick learner, like multitasking,...

  • Office Assistant

    2 weeks ago

    Oakville, Canada Bogar-Paterson LTD Full time

    **Job Overview** **Duties** - Provide excellent customer service by greeting clients and answering inquiries in a professional manner. - Manage phone calls with proper phone etiquette, ensuring all messages are relayed accurately. - Assist with administrative tasks including filing, data entry, and maintaining organized records. - Collaborate with team...