Office Assistant
3 weeks ago
A.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We're currently looking for a proactive, motivated and tech-savvy Office & I.T. Assistant who will be reporting to the Office Manager to join our team and keep our workplace running smoothly. As our Office & I.T. Assistant, you'll be the go-to person for all things operational and technical. Your role will blend administrative support with hands-on I.T. coordination to ensure our team has the tools and environment they need to thrive. This full-time role will be in-office in our Oakville. Key Responsibilities Office Administration Manage day-to-day in office operations, mail collection, supplies, and vendor relationships Answer telephone and relay telephone calls and messages (Zoom) Organize and coordinate couriers for pick up and drop off of equipment in a timely manner Support internal communications and help organize team events Co-ordinate and plan for office maintenance and improvements, and help coordinate office moves, storage, and so on. Provide customer service and employee support via phone and email I.T. Coordination & Support Act as first-level I.T. support for hardware, software, and network issues for basic issues. Maintain inventory of I.T. assets and office equipment Liaise with external I.T. service providers for escalated support Assist with system updates, backups, and basic troubleshooting Coordinate onboarding/offboarding processes, including equipment setup and access provisioning Ensure compliance with data security and privacy protocols Other Administrative Duties Participate in Health and Safety committee and conduct office inspections, issue PPE, and discuss site visit requirements with staff as needed. Research and assistance in creating, organizing and updating policies General billing back-up/support Issue Insurance certificates for projects on request Assist Executives with administrative tasks when needed Manage travel arrangements and internal document organization Organize Credit card receipts and submissions, and review expense reports What We're Looking For Experience in office administration and I.T. support is an asset Tech-savvy with a natural ability to troubleshoot and liaise with multiple stakeholders. Strong sense of urgency and ownership with resolving issues Strong organizational and multitasking skills Excellent communication and problem-solving abilities Familiarity with Windows/Mac OS, Microsoft 365, and basic networking Ability to work independently and collaboratively Class G Driver's License with own car preferred as some travel is required for purchasing of supplies, and delivering computer equipment. Mileage is reimbursed. Experience with I.T. ticketing systems is an asset. College Diploma in Office Administration, Business administration, I.T. Administration and/or combination of education and experience is an Asset Perks & Benefits Competitive salary and benefits package Summer hours and social events Opportunities for professional development A supportive and inclusive team culture
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Oakville, Canada Medical Office Clinic Full timeWe are looking for Medical Office Administrator (MOA)/Lab Tech for a Full-Time Position. Job Expectations: - We are looking for a motivated, energetic, professional individual with strong medical knowledge and excellent interpersonal skills. - Processing referrals and faxes - Organizing charts and reports - Booking appointments - Checking in patients -...
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Dental Assistant
7 days ago
Oakville, Canada Kiwi Dental Office Full time**Level II and HARP certification REQUIRED** Our dental office is growing and we are in search of an amazing dental assistant to join our dental team. - Level 2 CDA certificate **(MUST HAVE)**: - HARP Certified **(MUST HAVE)**: - Prepare patients and the work area for treatments and procedures - Sterilize dental instrument - Knowledge of new infection...
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Office Assistant
3 weeks ago
oakville, Canada A.W. Hooker Associates Ltd. Full timeA.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We’re currently looking for a proactive,...
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Office Assistant
3 days ago
Oakville, Ontario, Canada A.W. Hooker Associates Ltd. Full time $40,000 - $60,000 per yearA.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We're currently looking for a proactive,...
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Office Assistant
4 weeks ago
Oakville, Canada A.W. Hooker Associates Ltd. Full timeA.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We’re currently looking for a proactive,...
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Office Assistant
3 weeks ago
Oakville, Canada A.W. Hooker Associates Ltd. Full timeA.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We’re currently looking for a proactive,...
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Office Assistant
3 weeks ago
Oakville, Canada A.W. Hooker Associates Ltd. Full timeA.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We're currently looking for a proactive,...
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Dental Assistant Level Ii
2 weeks ago
Oakville, Canada Jacobs & Associates Dental Office Full timeWe are a well established Dental Office, located in a medical building in Oakville. We are a caring office providing a wide range of dentistry including but not limited to surgical, preventative, restorative and cosmetic work. We are looking for an experienced Level ll, Certified Dental Assistant. If you are a quick learner, like multitasking,...
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Dental Assistant Level Ii
2 weeks ago
Oakville, Canada Jacobs & Associates Dental Office Full timeWe are a well established Dental Office, located in a medical building in Oakville. We are a caring office providing a wide range of dentistry including but not limited to surgical, preventative, restorative and cosmetic work. We are looking for an experienced Level ll, Certified Dental Assistant. If you are a quick learner, like multitasking,...
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Office Assistant
2 weeks ago
Oakville, Canada Bogar-Paterson LTD Full time**Job Overview** **Duties** - Provide excellent customer service by greeting clients and answering inquiries in a professional manner. - Manage phone calls with proper phone etiquette, ensuring all messages are relayed accurately. - Assist with administrative tasks including filing, data entry, and maintaining organized records. - Collaborate with team...
