School Receptionist/Secretary ON-CALL

4 weeks ago

Saanichton, Canada School District #63 (Saanich) Full time
District Overview

Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high quality education so our students can realize their personal goals which include post-secondary and employment opportunities around Canada and the world. Our staff of over 1,300 caring professionals are here to make dreams turn into reality.

This is an ON-CALL (casual) position working on an as-needed basis up to seven (7) hours per day, 35 hours per week, Monday to Friday, 10 months per year while school is in session. There are NO GUARANTEED HOURS. This is an excellent part-time opportunity to start a career in Saanich Schools.

Pay Rate: $26.28

JOB DESCRIPTION

POSITION

School Receptionist/Secretary

SUMMARY

Under the supervision of the School Administrator and working closely with the School Administrative Assistant, performs general office duties.

DUTIES

Provides front-office reception services and operates as the first point of contact

Answers, screens and refers inquiries in person, by email or telephone (multi-line switchboard) from students, staff and the public and takes/relays messages

Provides general office and administrative support

Receives and posts daily school announcements to the school website, electronic monitors and school sign and distributes to subscribers

Updates school website to ensure all information is current and accurate

Receives student registration packages and ensures all accompanying documentation is provided

Sorts and distributes internal documentation (report cards, invoices, photos, transcripts, interim reports, bus cards, student cards, certificates, etc.)

Types documents, reports and correspondence

Organizes filing system

Creates and maintains student files ensuring accurate and current data, provides student files upon request, archives graduated students files, records requests in and out, reporting records movement to SBO on withdrawn students

Provides first aid communication and emergency/radio support, administers minor first aid (e.g. distributes ice packs, band aids, alcohol wipes) and dispenses authorized medication

Receives requests for student transcripts and collects payment at pick up

Maintains records for locker assignments, student parking, field trips, etc.

Enters student attendance records in the Student Information System

Distributes student attendance summaries and principal's attendance letters on request

Receives, tracks, publicizes and clears lost and found items

Provides back-up coverage for Job 41, School Administrative Assistant, which includes reviewing attendance entries and timesheets for accuracy for submission to Payroll, checking in TTOCs and school sign-in

Receives, sends and distributes mail and courier packages

Orders supplies, maintains inventory and places service calls for office equipment maintenance

* Performs other assigned duties that are within the area of knowledge and skills required by

the job description.

QUALIFICATIONS

Grade 12

Certificate in Office Administration

One year related experience in an office environment

Minimum word processing speed 50 W.P.M.

Working knowledge of general office procedures

Working knowledge of word processing and spreadsheet products

Excellent customer service and communication skills

* Or an equivalent combination of training and experience.

To Apply

To apply please register with Make a Future or to send us your application via email, please visit www.sd63.bc.ca/careers for contact details. We thank all applicants for their interest, however, only shortlisted applicants will be contacted.

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