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School Front Office Coordinator
2 months ago
As the first point of contact at Brookes, the Front Office Coordinator is quick-thinking, versatile, resourceful, and a problem solver. The Front Office Coordinator is consistently calm, courteous and professional while engaging with parents, students, agents, colleagues and the general public by phone, email and at the front desk while supporting the needs of the school.
Position Summary
Hours of work : Monday-Friday 8:00am-4:00pm
Potential Start Date : August 19,2024
$25.00 per hour plus 4%
Lunch meal provided on campus as a taxable meal benefit
5 days paid sick time after 90 days of employment
Off during school breaks(winter, spring and summer breaks)
Eligibility for enrolment in our Health and Dental benefits after 3-month probationary period
Eligibility for enrolment in our RRSP plan after 1 year of employment
Main Reception
Ability to work with, manage, communicate and support all school stakeholders
Provide a positive and helpful front desk experience to all visitors to the administrative office
Answering and screening phone calls and directing inquiries to the appropriate person
Greeting and assisting students/parents/visitors at the front desk
Collecting, distributing and posting mail in a timely fashion
Receiving, sorting and dispatching courier packages
Coordinating the delivery of student packages with Boarding office
Maintaining a neat, orderly front office space and supply area including staff mailboxes
Maintaining visitor logs and staff sign-in/out sheets
Coordinating board room bookings and sharing availability
General administration support
Collect school-wide information and update various calendars, enabling the Front office to serve as a central communication hub
Coordinate school communications with families
Maintain emergency lists and requirements regarding school trips
Coordinate Parent Teacher interviews
Work with the Transportation coordinator to ensure school transportation is arranged for the week and schedules posted in the front lobby
Work with the School Principal/Safety Coordinator to maintain the emergency contact lists and phone tree, and implement emergency closure procedures
Coordinate lockers for all students
Assist with daily attendance for day students
Assist with coordination of school events such as Photo Days, Open Houses and Information Sessions
Maintain and ensure usability of a photocopier, fax machine and postage machine
Order and maintain office supplies
Assist staff with office and school purchases
Assist with school fire drills
Support for Admissions and Academic Departments
Play a support role in entering and maintaining the Admissions database
Provide support to Admissions department as needed
Main contact for the collection of forms for students
General Duties and Expectations
Supervise lunch lines during lunch time
Attend weekly staff meetings as needed
In case of emergency, initiate and follow School Emergency Procedures
Be an active participant and representative of the school. We encourage all staff to be involved in the school and attend at least some school events (i.e., graduation, open houses, and other community events held at the school)
Other duties which may come up from time to time.
The ideal candidate has the following
Must pass and maintain a clear Ministry of Public Service criminal record check for the purposes of working with vulnerable children
Excellent communication skills
Experience working in a busy or school environment
Attention to detail
Ability to mutli-task under pressure
Experience with MyEd and ManageBac an asset
Standard First Aid with CPR C an asset
About Brookes
Brookes Westshore is a small, independent Grade 4-12 school offering a personalized and student-centred approach to learning. Be part of the friendly Brookes Westshore community and the natural beauty of the surrounding area. The atmosphere on campus is one of care and respect. We are dedicated to personal learning, global vision and community service.
If you would like to be part of our team, please forward your cover letter and resume to careers@westshore.brookes.org. We appreciate all those interested but only those applicants who are shortlisted will be contacted.
