Administrative Assistant
6 days ago
Type of Contract: Full-Time
Job Objectives:The Administrative Assistant plays a key role in supporting the team with various administrative tasks, organizing files, and facilitating internal and external communication. He/She contributes to the smooth operation of the organization.
Main Responsibilities:General Administrative Support:
- Receive, process, and distribute incoming and outgoing mail.
- Draft and format administrative documents (reports, letters, memos).
- Prepare and monitor administrative files (filing, archiving, updating).
- Manage schedules and agendas for supervisors.
Reception and Communication:
- Greet visitors, clients, and partners, both in person and on the phone.
- Handle internal and external inquiries, forwarding relevant information.
- Manage correspondence and communication with various departments.
Resource and Logistics Management:
- Order and monitor office supplies, manage stock levels.
- Organize and schedule business travel (transportation, accommodation bookings).
Team Support:
- Assist in preparing documents for meetings and presentations.
- Update databases, tracking sheets, and internal files (e.g., Excel).
- Assist with administrative project management in support of supervisors.
Handling Specific Administrative Requests:
- Prepare files for internal or external audits.
- Follow up on administrative procedures and ensure deadlines are met.
- Technical Skills:
- Proficiency with office software (Word, Excel, PowerPoint, etc.).
- Knowledge of administrative procedures and document management tools.
- Experience handling correspondence and confidential documents.
- Personal Qualities:
- Strong organizational skills, attention to detail, and autonomy.
- Customer service mindset and effective communication.
- Ability to work in a team and manage multiple priorities.
- Education and Experience:
- Degree in secretarial studies, administrative management, or a related field (Bac to Bac +2 or equivalent).
- Previous experience as an administrative assistant or in a similar role is a plus.
- Working Hours: 40 hours per week monday to friday in office
- Location: 640 av lépine dorval
This position may evolve into greater responsibilities depending on experience and acquired skills.
- Proficiency with office software (Word, Excel, PowerPoint, etc.).- Knowledge of administrative procedures and document management tools.
- Experience handling correspondence and confidential documents
- Strong organizational skills, attention to detail, and autonomy
- Customer service mindset and effective communication.
- Ability to work in a team and manage multiple priorities.
- Degree in secretarial studies, administrative management, or a related field (Bac to Bac +2 or equivalent).
- Previous experience as an administrative assistant or in a similar role is a plus.
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