SS2023-96: Secretary Secondary

3 weeks ago

West Vancouver, Canada School District #45 (West Vancouver) Full time

POSTED: May 8, 2024

CLOSING DATE: 1:00pm, May 15, 2024

COMPETITION # SS-2023-96

SECRETARY - SECONDARY

Permanent Assignment

West Vancouver Secondary School

Effective Immediately

35 hours per week

Salary starts at $26.25/hr at Step 1

Why West Vancouver Schools?

West Vancouver Schools, the premier place for learning, has a long-held reputation for excellence and innovation. Our motto endorses our vision that we aspire to provide the finest educational experience in the country - for our children, our employees, our community and our world. We support this vision in the work we do, and the drive to be the first and best is clear, both inside and outside the organization.

Summary of Duties:

Reporting to and under the daily direction and guidance of the Administrative Assistant, the Secretary is responsible for providing various general secretarial services for the school, using both computerized and manual systems. The duties and responsibilities assigned will vary for each position, based on individual school needs.

composes and prepares routine correspondence; enters data, designs, types, formats, edits and/ or proofreads a variety of materials

retrieves, compiles and/or prepares various operational information (e.g. permanent record cards, interim reports, transcripts, passport to education)

gathers, solicits articles/ photos from staff, students, parents, community groups; types/ formats and issues approved school newsletters/ papers

photocopies, files, cuts, punches, staples, labels and collates materials (e.g. mailouts, provincial exams)

sorts/ screens and distributes mail/delivers to Post Office

provides backup front counter reception and switchboard services; relays messages; calls students to office; directs visitors; answers routine inquiries from students, parents, staff, community, etc. on various school matters; receives/ records students who are late or require early dismissal; ensures authorization; issues appropriate slip

provides information, takes student registrations/ transfers and confirms documentation; sets up appointments with counselor; establishes and maintains files (i.e. student files, PR cards, etc.); requests/ forwards student files

operates standard office equipment including computer (word processing, spreadsheets, database, desktop publishing, graphics, scanners, student information system, data entry, power point), E-mail, PA system, switchboard, postage meter, photocopier, facsimile

performs other comparable duties as assigned which are within the area of knowledge and skills required by the job description

The full job description is available on Inside45 for internal staff. External applicants can request a copy of the job description from the Human Resources Department; email: hr@wvschools.ca .

Required Qualifications and Experience:

Grade 12 Graduation

Good command of written/ spoken English (grammar, spelling, punctuation)

Ability to use judgement and tact in providing information

Good knowledge of office procedures and standard office equipment including Windows based office computer systems and business software

Minimum keyboarding speed of 50 wpm

Good organizational, interpersonal and communication (oral and written) skills

Ability to meet deadlines and deal effectively with constant interruptions

OR an equivalent combination of training and experience

Desirable Qualifications and Experience

Knowledge of School District administrative software

Knowledge of School District operations

St. John’s Ambulance-Emergency First Aid Certificate or SOFA with CPR

Fluency in written and spoken French (some schools)

Secretarial training at post-secondary level

Qualified candidates are invited to submit a resume via www.makeafuture.ca under West Vancouver Schools. Please note that email and fax applications will not be accepted. Please visit the Job Opportunities page on www.westvancouverschools.ca for more details on the application process. West Vancouver Schools is committed to an accessible recruitment process and is able to provide accommodation as required for applicants with identified needs. If you require any accommodations at any point during the recruitment process, please reach out to us at hr@wvschools.ca.

We thank all interested applicants; however, only short-listed candidates will be contacted.

Successful applicants not currently employed by West Vancouver Schools are required to sign a “consent for Criminal Record Search” to permit a criminal record review.

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