Executive Assistant

3 weeks ago

Fredericton, New Brunswick, Canada Peak Associates Limited Full time

Our client is a leading International firm with decades of expertise in the fashion accessories and jewelry space.

The Executive Assistant will act as a strategic partner to the President/CEO, offering high-level administrative and operational support. This role requires a proactive, resourceful individual with excellent judgment, strong organizational skills, and the ability to work independently while managing tight deadlines. The EA will drive key projects, develop efficient processes, and ensure alignment between organizational goals and the Executive's agenda. This individual must have a can-do attitude, be able to anticipate the Executive's needs, and demonstrate a high level of discretion and confidentiality.

What You Will Do:

Strategic Support-25%

  • Manage the President's calendar, including scheduling appointments, meetings, and travel/accommodation arrangements.
  • Attend meetings, take notes, track, anticipate, and prepare for upcoming deadlines, events, and agenda items requiring action.
  • Analyze data and summarize key insights into business presentations.
  • Provide seamless communication and serve as a liaison between the Executive and internal/external stakeholders.

Project Management-20%

  • Lead and coordinate key projects, ensuring alignment with company goals and timely execution.
  • Develop administrative frameworks and workflows to support project success.
  • Provide regular updates on project progress, identify potential issues, and propose solutions.

Process Development-10%

  • Create efficient processes and administrative systems to enhance the productivity of the President's office.
  • Propose and implement improvements to streamline operations and increase efficiency.

Communication-25%:

  • Draft, edit, and review correspondence, presentations, and report son behalf of the President.
  • Collaborate with colleagues and stakeholders to align communication with organizational priorities.
  • Handle sensitive and confidential information with utmost discretion.
  • Event Coordination and Preparation-10%
  • Organize materials for meetings, including agendas, reports, and presentations.
  • Assist in planning and executing events, ensuring all logistical details are handled professionally.

Other Duties as Assigned-5%

  • Provide personal assistance when required, ensuring a seamless flow of both professional and personal responsibilities.

What You Will Bring to the Team:

  • Bachelor's degree in business administration or a related field, or equivalent experience.
  • Minimum of 5 years of experience in a senior executive assistant or similar role.
  • Experience in project management, including coordination, tracking, and reporting.
  • Excellent oral and written communication with strong grammar and proofreading skills and ability to draft and communicate effectively on behalf of executive leadership.
  • Working proficiency in Mandarin an asset.
  • Polished, confident professional presentation.
  • Strong organizational and time-management skills, with exceptional attention to detail and precision.
  • Proficient in MS Office and other relevant software tools; working knowledge of AI tools strongly preferred to develop communications, presentations etc.
  • Flexible, adaptable, and capable of learning and thriving in a fast-paced, dynamic environment.
  • Exceptional professionalism under pressure, with a proactive and resourceful approach to challenges.
  • High degree of discretion and confidentiality with mature judgment.
  • Ability to travel internationally a few times per year strongly preferred, but not required.
  • Strong work ethic, conscientiousness and reliability essential.

This is an in-office position. No option for remote work is available

  • Executive Assistant

    3 weeks ago

    Fredericton, New Brunswick, Canada VenorTalent Full time

    Venor is proud to partner with Achieve Financial in their search for an Executive Assistant.Achieve Financial helps clients achieve financial independence with personalized solutions. Our mission is to empower you to navigate the complexities of financial management with confidence and clarity.Reporting to the Account Executive, the Executive Assistant will...

  • Executive Assistant

    3 weeks ago

    Fredericton, New Brunswick, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT TO 2 EXECUTIVESFULL-TIME/HYBRIDNORTH YORKAre you a critical thinker with strong leadership and administrative skills?Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders?This may be the EA role for youCompany Perks and RewardsCompetitive pay rate...

  • Executive Assistant

    3 weeks ago

    Fredericton, New Brunswick, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT TO 2 EXECUTIVESFULL-TIME/HYBRIDNORTH YORKAre you a critical thinker with strong leadership and administrative skills?Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders?This may be the EA role for youCompany Perks and RewardsCompetitive pay rate...

  • Executive Assistant

    2 days ago

    Fredericton, New Brunswick, Canada Kelly Full time $28 - $32

    Job Description: We are seeking a highly skilled Executive Administrative Assistant to support our clients' administrative needs. As a Bilingual candidate, you will be responsible for translating documents in both official languages of New Brunswick, as well as writing and reviewing reports and correspondence in French and English.You will also assist in...

  • Business Development Executive

    4 days ago

    Fredericton, New Brunswick, Canada International Executive Service Corps Full time

    Job SummaryThe Regional Sales Manager is responsible for gaining and maintaining new accounts by developing sales, service strategies and solutions to achieve sales plans.This role requires strong analytical and presentation abilities, as well as the ability to work in a fast-paced environment.Establish cross business unit and 3PV relationships.Utilize a...

  • Executive Administrative Professional

    6 days ago

    Fredericton, New Brunswick, Canada Kelly Full time $28 - $32

    We are seeking an enthusiastic job seeker for various office assignments. Our client is looking for a Bilingual Executive Administrative Assistant with excellent analytical skills and an upbeat attitude for a permanent position in New Brunswick.Key ResponsibilitiesTranslating documents in both official languages of New BrunswickWriting and reviewing reports...

  • Fredericton Executive Assistant

    4 days ago

    Fredericton, New Brunswick, Canada Horizon Health Network Full time

    This is the life-changing opportunity you've been looking for.Horizon Health Network in beautiful New Brunswick is looking for an Executive Assistant to join our teamHorizon Health Network (Horizon) is seeking a strong, accomplished, dedicated individual to join our team as an Executive Assistant. The ideal candidate will have progressive administrative...

  • Executive Support Specialist

    3 days ago

    Fredericton, New Brunswick, Canada Kelly Full time $28 - $32

    Kelly is a global leader in providing workforce solutions, offering diverse opportunities for job seekers to explore various office assignments.As a Bilingual Executive Administrative Assistant, you will be responsible for ensuring administrative follow-up and deadlines are completed and respected. Your role will also involve maintaining filing systems,...

  • Fredericton Executive Support Specialist

    2 days ago

    Fredericton, New Brunswick, Canada Horizon Health Network Full time

    Company Overview">Horizon Health Network is a leading healthcare provider in New Brunswick, committed to delivering high-quality patient care. Our organization values diversity and inclusion, striving to create an environment that supports all individuals.">Job Description">">We are seeking a highly skilled Executive Assistant to provide administrative...

  • Executive Assisant

    1 week ago

    Fredericton, New Brunswick, Canada Kelly Full time

    Kelly is a global leader in providing workforce solutions. We are looking for enthusiastic job seekers available for various upcoming office assignments. Our client is looking for a Bilingual Executive Administrative Assistant with excellent analytical skills and an upbeat attitude for permanent position Fredericton, NB.Responsibilities:- Ensure that...

  • Executive Assisant

    5 days ago

    Fredericton, New Brunswick, Canada Kelly Full time

    Kelly is a global leader in providing workforce solutions. We are looking for enthusiastic job seekers available for various upcoming office assignments. Our client is looking for a Bilingual Executive Administrative Assistant with excellent analytical skills and an upbeat attitude for permanent position Fredericton, NB.Responsibilities:Ensure that...

  • Executive Assisant

    6 days ago

    Fredericton, New Brunswick, Canada Kelly Full time

    Kelly is a global leader in providing workforce solutions. We are looking for enthusiastic job seekers available for various upcoming office assignments. Our client is looking for a Bilingual Executive Administrative Assistant with excellent analytical skills and an upbeat attitude for permanent position Fredericton, NB.Responsibilities:Ensure that...

  • Technical Sales Executive

    5 days ago

    Fredericton, New Brunswick, Canada C-Therm Technologies Ltd. Full time

    Job Description Job Description Salary: Are you the kind of individual whoGets excited about introducing our companys value proposition to new prospects?Enjoys a fast-paced, competitive work environment and operates with a sense of urgency? If this resonates, we want to speak to you C-Therm is growing again Who is C-Therm?C-Therms purpose is to simplify...

  • Production Manager

    4 weeks ago

    Fredericton, New Brunswick, Canada CPG Executive Search Inc. Full time

    Production Manager - BakeryNorth York, OnFood ManufacturingThe Company:Our client is a fast-growing Bakery Food Manufacturer with over 15 years of history producing premium food products. With a focus on quality, health and taste, their products are distributed across Canada, the USA and InternationallyWith major growth plans for 2025 they will be moving...

  • Production Manager

    4 weeks ago

    Fredericton, New Brunswick, Canada CPG Executive Search Inc. Full time

    Production Manager - BakeryNorth York, OnFood ManufacturingThe Company:Our client is a fast-growing Bakery Food Manufacturer with over 15 years of history producing premium food products. With a focus on quality, health and taste, their products are distributed across Canada, the USA and InternationallyWith major growth plans for 2025 they will be moving...

  • 3 Days Left: Piluwitahasuwin

    3 weeks ago

    Fredericton, New Brunswick, Canada UNB Executive Opportunities Full time

    Piluwitahasuwin (Associate Vice President, Indigenous Engagement)The University of New Brunswick (UNB) is among Canada's top comprehensive universities. UNB has two main campuses in Fredericton and Saint John which stand on the unsurrendered and unceded traditional Wolastoqey land.Piluwitahasuwin is a Wolastoqey term meaning 'one who promotes change in a...

  • Administrative Assistant

    4 days ago

    Fredericton, New Brunswick, Canada Horizon Health Network Full time

    Company OverviewHorizon Health Network is a leading healthcare organization in New Brunswick, dedicated to providing high-quality patient care and services. Our team of professionals is committed to making a positive impact in the lives of our patients and community.

  • Horizon Health Network Assistant

    2 days ago

    Fredericton, New Brunswick, Canada Horizon Health Network Full time

    Role Overview">As an Executive Assistant, you will play a critical role in supporting our HR Leadership team, providing exceptional administrative services and ensuring the smooth operation of our organization.">Duties and Responsibilities">">Prepare and distribute meeting materials, set up venues, document minutes, and follow up on action items from HR...

  • Assistant Procurement

    24 hours ago

    Fredericton, New Brunswick, Canada Morson Talent (Canada & USA) Full time

    Location: North York, ONContract Duration: 1 year with an option to extend the contract by 2 years in 1 year incrementsWorking Hours: 35 hours per weekJob Title: Assistant Procurement and Contract Specialist (PCS)Overview of RoleThe Assistant Procurement and Contract Specialist (PCS) plays a vital role in the administration of the contracts for design,...

  • Assistant Store Manager

    3 days ago

    Fredericton, New Brunswick, Canada Cannabis NB Full time

    Position Objectives: The objective of the Team Lead role is to support the mission, vision, values and pillars of Cannabis NB by providing leadership and management to the retail team and supporting the Retail Store Manager in the delivery of retail processes in order to achieve operational objectives. Core Competencies: Learning Orientation, Adaptability,...