Prime Contract and Subcontract Administrator

4 weeks ago

East York, Canada Green Infrastructure Partners Full time

Role Purpose :


Reporting to the Commercial Manager, Prime Contract and Subcontract Administrator, you will assist Project Team with daily administration of project(s) including but not limited to the following:


Draft, review and manage contracts with subcontractors, ensuring they meet legal, organizational and project specific requirements .Lead Negotiations efforts with subcontractors regarding terms, scopes, timelines and cost and ensuring favourable terms. Ensure subcontractor compliance with contract terms, including deadlines and regulatory requirement. Develop and maintain strong relationships with subcontractors, acting as primary contract on contract related communications. Drafting Letters to Clients and SubcontractorsDraft, review and negotiate contracts, including construction agreements, subcontracts and change orders.


  • Identify and mitigate risks associated with subcontracting, including delays, non-compliance and cost overruns. Prepare and update Change logs
  • Negotiation of Change Orders and Change Notices with subcontractors

Maintain comprehensive records of all subcontractor agreements, correspondence and performance evaluations. Work closely with project team and other stakeholders ensure subcontract activity align with overall project goals and timelines

  • Ordering & reviewing bonds and insurances
  • Estimating assistance with data entry/sub and supplier quote orders
  • Preparing project start-up and close-out documents, meetings and files
  • Maintaining estimating, variations, contract and subcontract database
  • Lead prime contract and subcontract payments with CA as well as subcontractors.
  • Leading commercial nature meetings and provide meeting agendas, prepare the meeting of minutes for the administration of the Contracts
  • Prepare reports and maintain documentation related to contract administration
  • Collaborate with legal counsel when necessary to address complex contract issues.
  • Other administrative duties as required.


Position Requirements :


  • Bachelor’s degree in quantity surveying, construction management, business administration or a related field .
  • 5+ years proven experience as a contracts administrator in the construction industry.
  • Understanding of contract law and construction contracts
  • Experience providing administrative support.
  • Extreme attention to detail
  • Proficient using Microsoft Office suite and contract management software
  • Knowledge of construction practices and terminology.
  • Results-driven with an ability to deliver success in a fast-paced environment.
  • Outcome focused, critical thinker with the ability to analyse and visualize to ensure continuous improvement across our business.
  • Ability to connect and interact with people to seek different perspectives.
  • Superb communication and interpersonal skills
  • Strong ability to effectively prioritize and manage multiple competing priorities.
  • Demonstrate versatility and resourcefulness in overcoming business challenges.



Our purpose


At Green Infrastructure Partners (GIP), our people are second to none. The work we do impacts lives. It impacts our schools and neighbourhoods and shapes our communities and cities.


We are one of Canada’s largest and fastest growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canada’s rapidly growing cities. From demolition, shoring and foundations, excavation, remediation, to structures, paving and the production of

materials, we have the unique ability to self perform all project scopes without reliance on sub-contractors.


The most valuable asset at GIP is people – our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safe.


We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences.

Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.


The work we do today at GIP will carry us into a better, greener, and safer tomorrow.


About the GIP Team


As we look to the future, we need creative, ambitious, and innovative professionals like you who can help us to build the world of tomorrow, today.


GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality. Our culture allows employees to bring their A Game to work each day. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you

  • Prime Contract and Subcontract Administrator

    4 weeks ago

    East York, Canada Green Infrastructure Partners Full time

    Role Purpose : Reporting to the Commercial Manager, Prime Contract and Subcontract Administrator, you will assist Project Team with daily administration of project(s) including but not limited to the following: Draft, review and manage contracts with subcontractors, ensuring they meet legal, organ

  • Prime Contract and Subcontract Administrator

    4 weeks ago

    East York, Canada Green Infrastructure Partners Full time

    Role Purpose : Reporting to the Commercial Manager, Prime Contract and Subcontract Administrator, you will assist Project Team with daily administration of project(s) including but not limited to the following: Draft, review and manage contracts with subcontractors, ensuring they meet legal, organizational and project specific requirements .Lead...

  • Prime Contract and Subcontract Administrator

    4 weeks ago

    East York, ON, Canada Green Infrastructure Partners Full time

    Role Purpose : Reporting to the Commercial Manager, Prime Contract and Subcontract Administrator, you will assist Project Team with daily administration of project(s) including but not limited to the following: Draft, review and manage contracts with subcontractors, ensuring they meet legal, organizational and project specific requirements .Lead...

  • Prime Contract and Subcontract Administrator

    3 weeks ago

    East Gwillimbury, Canada Green Infrastructure Partners Full time

    Role Purpose : Reporting to the Commercial Manager, Prime Contract and Subcontract Administrator, you will assist Project Team with daily administration of project(s) including but not limited to the following: Draft, review and manage contracts with subcontractors, ensuring they meet legal, organizational and project specific requirements .Lead...

  • Prime Contract and Subcontract Administrator

    3 weeks ago

    East Gwillimbury, Canada Green Infrastructure Partners Full time

    Role Purpose : Reporting to the Commercial Manager, Prime Contract and Subcontract Administrator, you will assist Project Team with daily administration of project(s) including but not limited to the following: Draft, review and manage contracts with subcontractors, ensuring they meet legal, organizational and project specific requirements .Lead...

  • Prime Contract and Subcontract Administrator

    3 weeks ago

    East Gwillimbury, Canada Green Infrastructure Partners Full time

    Role Purpose : Reporting to the Commercial Manager, Prime Contract and Subcontract Administrator, you will assist Project Team with daily administration of project(s) including but not limited to the following: Draft, review and manage contracts with subcontractors, ensuring they meet legal, organizational and project specific requirements .Lead...

  • Prime Contract and Subcontract Administrator

    3 weeks ago

    East Gwillimbury, Canada Green Infrastructure Partners Full time

    Role Purpose :Reporting to the Commercial Manager, Prime Contract and Subcontract Administrator, you will assist Project Team with daily administration of project(s) including but not limited to the following:Draft, review and manage contracts with subcontractors, ensuring they meet legal, organizational and project specific requirements .Lead Negotiations...

  • Construction Contract Administrator

    4 weeks ago

    North York, Canada Gio Crete Construction Ltd. Full time

    Job Description & Key Responsibilities We are looking for an experienced construction contract administrator to oversee infrastructure construction projects pertaining to roads, sewer and watermain contracts within the City of Toronto. Updating records, obtaining estimates, receiving & following up on requests, interpreting contract provisions to resolve...

  • Construction Project Manager

    4 weeks ago

    North York, Canada TGA Group Full time

    TGA GROUP is a family-owned and operated, one source provider of development, construction services, leasing and property management services throughout our portfolio of customers and properties. Our integrity, combined with diligence, passion and strong leadership allow us to create long term value down to the last detail. We strive to create spaces that...

  • Construction Project Manager

    4 weeks ago

    North York, Canada TGA Group Full time

    TGA GROUP is a family-owned and operated, one source provider of development, construction services, leasing and property management services throughout our portfolio of customers and properties. Our integrity, combined with diligence, passion and strong leadership allow us to create long term value down to the last detail. We strive to create spaces that...

  • Construction Project Manager

    3 weeks ago

    North York, Canada TGA Group Full time

    TGA GROUP is a family-owned and operated, one source provider of development, construction services, leasing and property management services throughout our portfolio of customers and properties. Our integrity, combined with diligence, passion and strong leadership allow us to create long term value down to the last detail. We strive to create spaces that...

  • Operations & Customer Service Administrator

    4 weeks ago

    East York, Canada UPPAbaby Canada Ltd Full time

    **Operations/Customer Service Administrator** **Position Outline** UPPAbaby Canada Ltd is seeking to hire a new Operations Administrator to support our growing Operations Department. The Operations Administrator will be responsible for order entry, invoicing and processing orders for mass merchant accounts along with independent retailers across Canada....

  • Construction Project Manager

    3 weeks ago

    North York, ON, Canada TGA Group Full time

    TGA GROUP is a family-owned and operated, one source provider of development, construction services, leasing and property management services throughout our portfolio of customers and properties. Our integrity, combined with diligence, passion and strong leadership allow us to create long term value down to the last detail. We strive to create spaces that...

  • Team Administrator

    1 week ago

    East York, Canada Royal LePage Realty Full time

    **Busy Real Estate Team is seeking a detail-oriented Administration Professional to join their team.** **Who are you?** You are someone who thrives in a fast paced environment and gets energized from constantly moving priorities. You love keeping busy, and feel satisfied with a job well done. You appreciate organization, structure, and look for ways to...

  • Salesperson

    3 days ago

    North York, Canada Prime Windows & Eaves Cleaning Full time

    Role DescriptionThis is a full-time role as a door-to-door Salesperson at Prime Windows & Eaves Cleaning. We knock in various locations and cities including Oakville, Mississauga, Etobicoke, Toronto, Vaughn, Richmond Hill and Markham areas and surronding locations. The Salesperson will be responsible for identifying and pursuing sales opportunities, building...

  • Reception/administrative Assistant

    4 weeks ago

    North York, Canada NTL Contracting and Waterproofing Inc. Full time

    **About us** NTL Contracting and Waterproofing Inc. is a general contracting business specializing in excavation and waterproofing. **Responsibilities**: - Schedule and organize meetings and appointments. - Maintain filing systems and databases. - Create and maintain records of office activities. - Perform general office duties such as ordering supplies,...

  • Administrator Assistant

    3 days ago

    North York, Canada Integration Clinical and School Psychology Full time

    The growing psychology office in North York is looking for a **mature office administration person **who is engaging and responsible with excellent people and writing skills. **Other Skills We Are Looking for**: Job responsibilities include but are not limited to: Prepare and maintain clinic forms, including receipts and invoices Assist with finances,...

  • Administrative Assistant

    3 weeks ago

    East York, Canada SSR AUTO SALES & SERVICES INC. Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College/CEGEP - Experience: 2 years to less than 3 years **Tasks**: - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm...

  • Officer Administrator

    4 weeks ago

    North York, Canada Ainsworth Full time

    **If you thrive in a team-oriented workplace that challenges your skills, drives your career development, embraces diversity, and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today!** **Job Summary**: Supplier Contract Administrator (SCA) is responsible for supplier data integrity in JDE and for supplier...

  • Housing Administrator

    4 weeks ago

    York, Canada Anduhyaun Inc. Full time

    **JOB POSTING: HOUSING ADMINISTRATOR** **Date Ad Posted**:April 17, 2024 **Application Deadline**:May 6, 2024 **Contract**:Part-time 4 days/32 hours per week **Classification**:non-bargaining position The Housing Administrator (HA) is under the direction of the Executive Director, or designate. The HA is responsible for the effective management of...