Consultant, Records Management

4 weeks ago

Toronto, Canada Apex Systems Full time

Consultant, Records Management


Apex Systems is a global IT services provider, and our staffing practice has an opening for a Consultant with experience in Records Management, Stakeholder management, and requirements gathering to support enterprise-wide initiatives at our client, a Big Five Bank.


Terms: 6-12 month contract, with potential opportunity to convert to full-time

Location: Hybrid, downtown Toronto, 2 days a week in office


Overview: The Data & Records Management Office (DRMO) oversees best practices and tools for managing data and records, helping the enterprise achieve goals such as informed decision-making, risk management, accurate reporting, competitive advantage, and clear accountability.

Application: Please email latest word document resume to Ashley at awilkinson@apexsytems.com if you match 90% of the must haves below.


Responsibilities:

  • Enhance operational processes for the Data & Records Management Program.
  • Act as the Subject Matter Expert for governance and control frameworks.
  • Advise Senior Records Officers and teams on the Data Management Lifecycle, including identification, retention, preservation, and destruction of records.
  • Support compliance monitoring activities and provide management reports.
  • Maintain and review Records Management Policy and related standards.
  • Identify key stakeholders across various departments and external partners to ensure comprehensive requirements gathering and project alignment.
  • Gather and document business requirements to ensure operational efficiency and data integrity.
  • Engage with challenging stakeholders to gather requirements and ensure alignment with business goals.
  • Coordinate and manage relationships with external teams and vendors.
  • Provide consulting to partners and senior leaders on data and records management.
  • Create presentations for senior management on program activities and performance.
  • Support the development of metadata quality and data management standards.
  • Monitor adherence to data policies and standards across the enterprise.
  • Lead and participate in data management project deliverables and cross-functional relationships.

Key Relationships:

  • Collaborate with Senior Records Officers, Data Stewards, and internal and external teams.
  • Liaise between business units, functional groups, technology teams, and external stakeholders.
  • Work with experts in Risk, Compliance, Technology, HR, Legal, Privacy, and Information Security.

Qualifications:

  • Expertise in records retention, preservation, and destruction.
  • Experience in supporting enterprise-wide data governance programs.
  • 3-5 years of experience in financial services and/or information governance preferred.

Must-have requirements:

  • Enterprise, Governance, Risk, and Compliance experience.
  • Records Information Management.
  • Strong understanding of Data Life Cycle Management.
  • Understanding business requirements and how to translate them to technology.
  • Proven experience in stakeholder management and requirements gathering.
  • Experience working with external teams and vendors.
  • Excellent presentation skills.

Experience Identifying Key Stakeholders: Has had experience identifying key stakeholders across various departments and external partners to ensure comprehensive requirements gathering and project alignment.

Experience Securing Stakeholder Buy-In: Has had experience securing stakeholder buy-in by effectively communicating project goals and benefits to ensure alignment and support.

Experience Bridging the Gap: Has had experience bridging the gap between various departments and external partners to facilitate seamless collaboration and project success.

Nice to haves:

  • Background in Tech Writing.
  • Excellent reporting skills.
  • ARMA certification.

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