Senior Office Associate

1 week ago

Langley Township, Canada Otter Co-op Full time

Otter Co-op is now hiring a Temporary   Full-Time Senior Office Associate for our ACU   Administrative Building  located in Langley , BC. 

This Senior Office Associate position will be primarily focused on Accounts Payable. They will be responsible for accurately processing invoices, reconciling vendor statements, and ensuring timely payments to vendors. The ideal candidate will have a strong understanding of accounting principles, excellent communication, and the ability to work efficiently in a fast-paced environment.

Who we are:

Otter Co-op is a diverse and growing organization, serving the Lower Mainland, Fraser Valley and BC Interior since 1922. With over 100 years in business and over 1000 in our team, we are proud to be a locally owned and community minded member of the neighbourhoods we live, work and play in. We operate three food and pharmacy stores (including one with a fashion and hardware department), thirty-one Angry Otter liquor stores, two feed mills, two bulk petroleum facilities, the Angry Otter Tap & Forno and Brewery in North Vancouver, the Highwayman Pub in Abbotsford, Highwayman Pub in South Surrey and twenty-five gas station/convenience stores. To learn more about who we are and how you can help bring our brand to life, visit us at .

What you’ll do:

Process vendor invoices accurately and efficiently following Otter’s policies and procedures. Process financial transactions and ensure accurate daily balancing. Verify and reconcile invoice discrepancies with vendors and internal departments. Prepare and perform twice weekly EFT runs, US wires, equity cheques, preauthorized debit transactions posting, and occasional urgent payments, ensuring timely and accurate payments to vendors based on individual payment term arrangements. Maintain vendor accounts and resolve any outstanding issues or discrepancies. Reconcile vendor statements and investigate any discrepancies or missing invoices. Assist in Period-end closing activities related to accounts payable and procurement, including period-end closing, run monthly AP statements and other associated reports, and account reconciliations. Assist with audits and provide necessary documentation and support as required. Prepare internal company accounts adjustments, including but not limited to, stock transfer. Assist with processing financial transactions, data entry & account reconciliations as business needs arise. Collaborate with other departments to ensure accurate GL coding and approval of invoices. Identify opportunities for process improvements and efficiency gains within the Accounts Payable functions. Contribute to the team in living the Corporate Values of I ntegrity, Community and Excellence. Other duties as assigned.

Why it matters:

Our team provides a range of products and services to support our member-owners. Through the work that we do, we help to build, fuel, feed and grow Western Canadian communities together. 

Who you are:

You are looking for a career in Finance and:

2+ years in a high volume, fast paced office environment preferred Previous retail experience an asset Proven entry level bookkeeping and accounting skills Intermediate computer skills (including MS office, Word, Excel, Outlook, and SharePoint) Proficient accurate typing and data entry skills Excellent communication and interpersonal skills (written and verbal) Above average attention to detail and accuracy Self-starter and team player with a high level of self-discipline and initiative Creative and effective problem-solving ability, with a willingness to learn Positive attitude with a commitment to providing outstanding customer service Able to prioritize and organize position responsibilities and meet deadlines with minimal supervision Must be committed to a  SAFE  working environment Able to perform physical job duties including lifting, pushing and pulling up to 25 lbs Must be available for an 8 hour shift Monday to Friday between the hours of 7:30am to 5:00pm This position is based out of ACU Administration Building, though it may require on some occasions to travel and work at other locations as business needs arise

What’s in in for you:

Competitive Wages Wage increases based on hours worked & meeting expectations in the position Annual bonus program for all eligible team members For eligible positions: comprehensive benefits package and an employer matched pension plan Team discount on Gas, Liquor, Food, Fashion, Hardware, Feed & Restaurant purchases Co-op Membership with an annual dividend payment on qualified purchases Education Assistance Program Learning opportunities, to grow and develop and to foster a culture of teamwork and innovation

Otter Co-op is committed to a diverse and supportive working environment based on our Core Company Values of Integrity, Community and Excellence. We embrace diversity and inclusion, and we’re working to create a workplace that is as diverse as the communities we serve. We support and provide an environment that allows all to bring their whole selves to work.

All successful candidates will be required to undergo a background check.

We thank all candidates for their interest; however, only those selected to continue in the recruitment process will be contacted.

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keywords: office, retail, customer service, full-time, administration, admin assistant, office services, office clerk, office support, accounting, finance, bookkeeping, data entry, coordinator, assistant, office administrator, specialist, account payable, accounts receivable, CPA, CGA 

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