Administrative Associate-Service

4 weeks ago

Edmonton, Canada Cummins Inc. Full time

DESCRIPTION

We are looking for an energetic administrative associate to join our mining administrative team.

The candidate can be located in any of the current 4 branches that report in our region (see below). If you are a self-starter with great organizational skills, who excels at communicating with others-We would like to hear from you

This role will support our branches in Fort McMurray, Hinton, Grand Prairie and Sparwood-traveling is required for this role (up to 50% of the time) for the first year. The candidate in the role will act as an extension of senior management ensuring a positive customer experience while being the representative of senior management to others. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, overseeing visitors, routing callers and answering questions and requests.

In this role, you will make an impact in the following ways:

Anticipates to the needs of senior management and manages his/her schedules.

Arranges and coordinates travel arrangements including expense reports and visa/passport requirements.

Gathers, compiles, verifies and analyses information for management' use in documents such as memos, letters, reports, speeches, presentations and news releases.

Facilitates smooth communications between senior management and coworkers and between senior management and external parties such as media, customers, vendors and the public.

Maintains the security and confidentiality of management' records and files.

Monitors, reviews and approves standard expenditures to ensure the activities of the office are conducted within established budgets.

Reports required information on a regular basis as assigned ( monthly).

Performs various tasks using independent judgement and discretion; , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.

Act as formal resource for colleagues with less experience.

RESPONSIBILITIES

To be successful In this role, you will need the following

Education, Licenses, Certifications:

Certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

This position may require licensing for compliance with export controls or sanctions regulations.

Experience:

Significant work experience and in-depth knowledge obtained through specialized training and relevant experience.

Comfortable in a fast-paced environment

Adaptation skills-will work on diff work sites and different teams.

Safety oriented

Multitasking

Able to make sound business decisions

Change management advocate

Work location is an in office/on site role in Fort McMurray, Sparwood, Hinton & Grande Prairie

Working hours : 8hrs X 5 days(Sunday-Thursday)

Daily tasks are related to the following :

Payroll entry, balancing, and approval(s)

MEDOs/EDOs creation through to completion

4-CCCC On invoicing

Fleet management related to NSC compliance reporting and support

Branch oversight of Corporate Training

Customer billing

Workorder creation through to closure

Warranty filing

Compensation and Benefits

Base salary rate commensurate with experience. Additional benefits vary between locations and include options such as our Company Pension Plan, Medical/Dental/Life Insurance, Health Savings Account, and a full complement of personal and professional benefits.

At Cummins, we are committed to the principles of diversity and employment equity under the Employment Equity Act, and we strive to ensure that our workforce reflects the diverse nature of Canadian society.

Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.

The successful candidate will be subject to our Pre-Employment Background Screening process that consists of a Criminal Background Check.

QUALIFICATIONS

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