Subcontracts Administrator

1 month ago

Montreal, Canada AECOM Full time
Job Description

AECOM's Design & Consulting Services (DCS) is seeking an exceptionally talented Subcontracts Administrator to be a project delivery leader supporting the Americas Canada Region. This position can be based out of any of our Canadian offices (preference for Montreal, QC) with opportunities for hybrid work available.

Job Summary:

As a member of AECOM's Procurement & Supply Chain Job Family Group and leader in DCS' Procurement Operations organization, you will be embedded across all business lines as their primary point-of-contact for discipline related project requirements. You will own the end-to-end procurement project lifecycle focusing on procurement project planning & management, sourcing, prequalification, subcontracting, ordering goods & services, program/project risk management, subcontract administration, supplier relationship management, and supplier performance management. You will work to establish durable relationships with these assigned business lines to be able to credibly advise on procurement strategy and to ensure that all procurements follow company policies and procedures. You will be part of a rapidly evolving and high-paced function and expected to be nimble, versatile, creative, adaptable, and customer-service oriented.

In this role, you will:

  • Support direct projects in proposal, planning, execution, and closeout phases of the project life cycle.
  • Lead, develop and execute procurement and buy-side contracting strategies and plans.
  • Present procurement and buy-side contracting process to stakeholders in an effective manner.
  • Manage sourcing and contracting process in coordination with Operations.
  • Manage buy-side contract compliance, standards, and best commercial terms for AECOM, reducing commercial risk, exposure, and write-downs.
  • Follow and reinforce Source-to-Pay (S2P) policies, processes, and procedures, improving service level to Operations and Supply Chain.
  • Liaison between Business Units and Global Business Services (GBS).
  • Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.
  • Proactively build strong/trusted relationships with Business Unit and cross functional support leaders, continuously adding value.

Major Responsibilities:

  • Prepare and manage RFx events, awards, and maintenance for direct projects expenses (e.g., capital equipment, construction/engineering materials, subcontractors, and subconsultants).
  • Support new supplier onboarding and prequalification.
  • Negotiate, prepare, execute, facilitate framework agreements and subcontracts.
  • Negotiate deviations from company commercial Terms & Conditions and minimum insurance requirements.
  • Escalate best and final contract and insurance exceptions to Operations, Legal, and Risk Management.
  • Manage financial commitments in ERP system.
  • Maintain and provide accurate and effective documentation and records management in compliance with internal and external regulations.
  • Assist escalating and supporting the resolution of disputes with suppliers.
  • Complete contract closeout and supplier notices.
  • Assist in the preparation of client approval packages prior to award.
  • Implement Source-to-Pay (S2P) policies, processes, and procedures, improving service level to Operations and Supply Chain.
  • Expert in Coupa eProcurement modules, DocuSign Contract Lifecycle Management (CLM), actively supporting users within the region.
  • Knowledge of direct project pipeline (Salesforce opportunities), actively engaging with AECOM's Client Account Managers (CAM), and active projects.
  • Achieve savings targets relative to management established benchmarks.
  • Generate Net Service Revenue (NSR) for Procurement where possible to offset labor costs.
  • Support ESG by promoting social equity, diversity and inclusion in our supply chain and communities through partnerships with small and minority-owned businesses.
  • Foster relationships internally with stakeholders and externally with suppliers and other groups.
  • Challenge the business when projects depart from basic procurement principles.
  • Work on multiple projects simultaneously with ability to prioritize to ensure all deadlines are met and maximize impact and results.

Qualifications

Minimum Requirements:

In order to be considered for this position, candidates must possess, at a very minimum: 

  • No less than a Bachelor’s Degree in business, engineering, construction management, economics or other relevant field of study + four (4) years of experience in Procurement & Supply Chain within an engineering, procurement, construction environment in a multi-location, project-based industry.
  • Applicants must be fluently bilingual in English and French as they will be supporting internal and external clients within Québec and outside Québec.

Demonstrated equivalency of experience and/or education may be considered. 

Also required are:

  • Certified Professional Supply Management (CPSM), or other relevant professional certification.
  • Deep understanding of commercial and contracting terminology, measures, concepts, principles, and strategies.
  • Working knowledge of Certificates of Insurance as well as different policy types and limits.
  •  

Preferred Requirements:

  • Prefer five to ten (5-10) years of experience in Procurement & Supply Chain within an engineering, procurement, construction environment in a multi-location, project-based industry.
  • Proven expertise in the following Procurement & Supply Chain skills
  • Procurement Project Planning & Management
  • Market Analysis
  • Supply Chain Prequalification
  • Competitive Tenders
  • Price Analysis
  • Program/Project Risk Management
  • Subcontract Management
  • Subcontract Administration
  • Purchasing
  • Supplier Relationship Management
  • Supplier Performance Management
  • Presenting to senior business leaders
  • Organizational, administrative, and analytical critical thinking skills.
  • Success working in a fast-paced, growing environment with high demand to flexibility.
  • Demonstrated ability to identify business process issues and drive process improvement.
  • Open-minded initiative-taker with the ability to adapt, improvise and problem solve.
  • Passion for coaching peers in business processes and best practices
  • Comfortable with Coupa Core, Coupa Risk Assess (CRA) DocuSign, Microsoft 365 Suite, Business Optix, Smartsheet, Miro, Spend HQ PPM, Adobe Acrobat


Additional Information

Additional information

  • This role requires a hybrid work model with both office and remote working conditions, with a preference to be based within commuting distance to an AECOM office.
  • This role will report to the Regional Head Procurement Operations.

  • Procurement Project Manager

    3 weeks ago

    Montreal, Quebec, Canada AECOM Full time

    Job Summary:AECOM is seeking a highly skilled Subcontracts Administrator to support the Americas Canada Region as a project delivery leader. This role can be based in any of our Canadian offices, with opportunities for hybrid work available.The successful candidate will be embedded across all business lines, serving as the primary point-of-contact for...

  • Administrateur de contrats sous-traitants en construction

    4 weeks ago

    Montreal, Canada Hitachi Vantara Corporation Full time

    Administrateur de contrats sous-traitants en construction / Construction Subcontracts Administrator - CAÀ Hitachi Énergie, notre raison d’être est de mettre de l’avant un avenir énergétique durable pour tous! Nous alimentons en énergie nos foyers, nos écoles, nos hôpitaux et nos usines. Joignez-vous à nous et collaborez avec des personnes...

  • Administrative Support Professional

    3 weeks ago

    Montreal, Quebec, Canada Pomerleau Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Professional to join our Major Projects team. As a key member of our team, you will provide administrative support to project team members, ensuring the smooth execution of projects from start to finish.Key ResponsibilitiesCollaborate with project team members to...

  • Administrateur de contrats sous-traitants en construction

    2 months ago

    Montreal, Canada Hitachi Vantara Corporation Full time

    Administrateur de contrats sous-traitants en construction / Construction Subcontracts Administrator - CAÀ Hitachi Énergie, notre raison d’être est de mettre de l’avant un avenir énergétique durable pour tous! Nous alimentons en énergie nos foyers, nos écoles, nos hôpitaux et nos usines. Joignez-vous à nous et collaborez avec des personnes...

  • Administrative Support Specialist in Construction

    2 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Administrative Assistant - Construction ProjectsAt Randstad Canada, we are currently seeking an Administrative Assistant to join our team in a Construction Project Administration role. The successful candidate will provide essential support to the project management team in the management of construction projects.Key Responsibilities: • Manage...

  • Administrateur de contrats sous-traitants en construction

    1 month ago

    Montreal, Canada HITACHI ENERGY CANADA INC. Full time

    Description ***English follows*** À Hitachi Énergie, notre raison d’être est de mettre de l’avant un avenir énergétique durable pour tous! Nous alimentons en énergie nos foyers, nos écoles, nos hôpitaux et nos usines. Joignez-vous à nous et collaborez avec des personnes fantastiques, tout en apprenant et en vous perfectionnant dans le cadre de...

  • Project Manager/Administrator

    2 weeks ago

    Montreal, Canada Phase Consulting Full time

    About:Our client, a global leading engineering firm, is seeking a highly skilled Administrator in Implementation/Project Manager, who is bilingual in both French and English to assist on an ongoing multi-year large-scale complex transit project.Responsibilities:Coordinate and oversee site progress and monitoring, tracking schedules, and addressing issues...

  • Project Manager/Administrator

    2 weeks ago

    Montreal, Canada Phase Consulting Full time

    About:Our client, a global leading engineering firm, is seeking a highly skilled Administrator in Implementation/Project Manager, who is bilingual in both French and English to assist on an ongoing multi-year large-scale complex transit project.Responsibilities:Coordinate and oversee site progress and monitoring, tracking schedules, and addressing issues...

  • Project Manager/Administrator

    2 weeks ago

    Montreal, Canada Phase Consulting Full time

    About: Our client, a global leading engineering firm, is seeking a highly skilled Administrator in Implementation/Project Manager, who is bilingual in both French and English to assist on an ongoing multi-year large-scale complex transit project. Responsibilities: Coordinate and oversee site progress and monitoring, tracking schedules, and addressing...

  • Senior Project Administrative Assistant

    1 month ago

    Montreal, Quebec, Canada Pomerleau Full time

    About the RoleWe are seeking a highly organized and detail-oriented Senior Project Administrative Assistant to join our Major Projects team at Pomerleau Construction. As a key member of our team, you will provide administrative support to project team members, ensuring the smooth execution of large-scale building and infrastructure projects.Key...

  • Procurement and Contract Management Specialist

    2 weeks ago

    Montreal, Quebec, Canada CAE Full time

    About This RoleWe are seeking an experienced Procurement and Contract Management Specialist to join our team. As a key member of our procurement department, you will be responsible for ensuring the effective estimation of costs, selection, negotiation, and management of suppliers and subcontractors to meet program requirements in line with CAE's commercial...

  • Project Manager/Administrator

    1 day ago

    Montreal, Quebec, Québec, Canada Phase Consulting Full time

    About:Our client, a global leading engineering firm, is seeking a highly skilled Administrator in Implementation/Project Manager, who is bilingual in both French and English to assist on an ongoing multi-year large-scale complex transit project.Responsibilities:Coordinate and oversee site progress and monitoring, tracking schedules, and addressing issues...

  • Senior Project Administrative Assistant

    4 months ago

    Montreal, Canada Pomerleau Full time

    Ready to build your career? We want to hear from you. As a Senior Project Administrative Assistant working in the Major Projects team at Pomerleau Construction, you will play a key role in supporting the key administrative tasks for the projects. Working on large-scale building and infrastructure projects – ranging from $ million to upwards of $1...

  • Senior Supplier Contract Administrator

    5 months ago

    Montreal, Canada CMC Electronics Full time

    Français (CA) English Apply Now CMC Electronics welcomes people who share our determination and high standards to join us in doing work that moves the world forward. CMC is a company recognized worldwide for its innovative spirit and excellence in the design and manufacture of its integrated cockpit and avionics solutions and state-of-the-art...

  • Deputy Commercial Director

    1 month ago

    Montreal, Canada oilandgas.org.uk Full time

    p>Job DescriptionCommercial & Risk Deputy DirectorAre you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? p>Your role within the team:Change management, including schedule interpretation and claims administration/coordination - Develop...

  • Procurement Director for Supply Chain Management

    3 weeks ago

    Montreal, Quebec, Canada Kiewit Full time

    Job OverviewWe are seeking a seasoned Procurement Manager to lead our supply chain management efforts. As a key member of our team, you will be responsible for directing and managing the purchasing of technical equipment, subcontracts, professional services, and more.ResponsibilitiesOversee and plan all aspects of purchasing from pre-bid to...

  • Construction Project Manager

    3 weeks ago

    Montreal, Quebec, Canada Kiewit Full time

    Job Overview:Kiewit is a leading heavy industrial contractor in Canada, seeking an experienced Construction Project Manager to oversee administrative and technical aspects of projects.Responsibilities:• Manage project scheduling, revenue, cost, and cash flow• Perform temporary engineering tasks• Supervise permanent design management and quality...

  • Construction Project Manager

    2 weeks ago

    Montreal, Quebec, Canada Kiewit Full time

    Job OverviewKiewit is a leading construction company seeking an experienced Construction Project Manager to join our team. In this role, you will oversee the administrative and technical aspects of constructing projects, managing a team of field and cost engineers.About UsKiewit is a full-service heavy industrial contractor serving the industrial sector...

  • Senior Supplier Contract Specialist

    1 month ago

    Montreal, Quebec, Canada CMC Electronics Full time

    Senior Supplier Contract Administrator**Job Summary**Reporting to the Director of Supply Chain, the Senior Supplier Contract Administrator will be responsible for setting up and managing commercial agreements with our strategic suppliers. This role will play a leading role in negotiating contracts to ensure the financial performance of programs, and the...

  • Senior Contract Manager

    4 weeks ago

    Montreal, Quebec, Canada CMC Electronics Full time

    Job SummaryWe are seeking a Senior Supplier Contract Administrator to join our team at CMC Electronics.This role involves setting up and managing commercial agreements with our strategic suppliers, negotiating contracts to ensure financial performance and compliance with regulatory, legal, and corporate requirements.Key ResponsibilitiesProcurement...