Administration / Document Control, West Africa

3 weeks ago

Mississauga, Canada Lycopodium Full time

With offices in Australia, Canada, Africa and the Philippines, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium is currently recruiting for a Site Administrator and Document Control to join our growing Project Service team in West Africa.

Reporting to the Reporting to the Site Office Manager, the Project Administrator, will provide administrative services to the construction management by continuously producing quality deliverables and providing high-level office support.

The tasks you'll perform

  • Organizing and coordinating project meetings and workshops
  • Attending assigned project weekly/monthly meetings
  • Preparing and formatting project related documents, minutes of meetings and reports.
  • Produce complex technical documents with particular emphasis on formatting, presentation, accuracy, spelling and grammar, sometimes at short notice with immediate deadlines.
  • Register and file all relevant project documentation in accordance to the Company approved procedures.
  • Providing assistance to the Construction Management team, as and when required.
  • Lead, monitor and control project document transmission in accordance with Company, Client, and regulatory standards.
  • Control, coordinate and distribute all project documentation and data in a timely and efficient manner to meet project demands, requirements, and schedules.
  • Lead and ensure the accurate uploading, logging, filing & distribution of project related documentation.
  • Register and file all relevant project documentation in accordance to the Company approved procedures.
  • Coordination of Lycopodium personnel’s travel to and from site and act as liaison between Global Mobility and the Client’s logistics coordinator.

The expertise you'll bring

  • Well-developed written and verbal communication skills.
  • Demonstrate an ability to work autonomously and collaboratively with colleagues across all business units.
  • Build and sustain positive relationships with all stakeholders, including clients, vendors and co-workers.
  • Ability to work with people at all levels within an organisation and external providers.
  • Excellent organisational skills with the ability to multitask and prioritise to a high standard of accuracy and professionalism.
  • Solid technical aptitude, analytical and problem-solving skills.
  • Ability to work effectively with minimal supervision whilst consistently producing a high quality of deliverables.
  • Personal qualities of integrity, credibility and commitment.
  • Demonstrate a strict practice of confidentiality, personal responsibility and discretion.
  • Intermediate MS Word and Excel, Microsoft office 365 / Windows, Adobe XI Pro / Acrobat.

The benefits we'll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different and needs may change over the course of your career. That’s why we :

  • Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
  • Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
  • Are undertaking significant people and technology initiatives that will support the workplace of the future.

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