Document Controls Specialist

6 months ago

Oakville, Canada Kiewit Full time

Position Overview

As the Document Control Specialist , you will manage and lead the document control team for a major transportation infrastructure project. You will be responsible for establishing document flow and distribution for design and construction teams at the project office.

Ensure all practices and procedures meet the project document retention requirements and perform periodic audits to ensure ongoing compliance. Implement procedures to ensure the timely processing of documentation to meet the established delivery dates. Collecting and logging in of all contract documents and project documentation from bid phase through project completion. Reproducing, distributing, storing, and retrieval of documentation.

District Overview

Eastern Canada District's projects include highways, bridges, mass transit, mine site development & open pit operations, hydroelectric powerhouses, wind-power plants, dams & industrial. We serve the construction and mining industries and operate in Eastern Canada. 

Location

Our head office is based in Oakville, ON . The successful candidate will also be able to be onsite at our project locations in downtown Toronto. 


One of the many things that makes Kiewit’s culture unique is that we go where the work is, which exposes your career to abundant opportunities. We relocate our teams based on the work that is available, combined with the development plans, skill sets and career goals of each team member. This means your Kiewit adventure is custom-designed to meet our shared needs.

Responsibilities

Manage the organization and maintenance of an electronic document control and document management system. Develop and implement specific procedures and processes for receiving and date‐stamping incoming documents, logging, distribution, filing, review, approval and distribution. Optimize document control processes to minimize double handling of information or manual entry of data. Actively work towards improving and/or developing departmental procedures, workflows, and templates. Demonstrate commitment to quality assurance. Establish the interface with any client or partner document management system(s). Provide training to project team on document control tools and processes to ensure compliance with the project document control management plan Supervise, mentor, and develop junior and intermediate document control staff Lead any modifications required to customize the document control and document management system to meet project requirements.  Collaborate with other disciplines to ensure that all documentation is processed as per the project schedule. Manage deadlines and ensure appropriate communication is provided (to relevant parties) when schedule conflicts arise. Participate in all 3rd Party / internal audits as required, being fully cognizant of appropriate plans, policies and procedures and respond effectively to requests for corrective actions. Maintenance of controlled drawing sets Establish engineering/document files in accordance with records retention standards. Assembly and compilation of handover package(s) per project requirements. Other duties as required.

Qualifications

Relevant post-secondary degree or diploma is preferred. 5+ years’ experience in document management, preferably in an engineering and/or construction environment. Experience with assembling documentation for project close-out and handover. Electronic Document Management System (EDMS) experience (strongly preferred). Advanced knowledge of document control procedures and filing and record retention systems. Basic understanding of standard engineering practices. Administrator experience with Microsoft SharePoint, Projectwise, Aconex, Teambinder or any equivalent document control software. Ability to work autonomously and with the ability to effectively manage multiple priorities and timelines. Superior organizational and time-management skills; ability to meet deadlines. Decision and problem-solving ability. Proven ability to multi-task and efficiently respond to changing priorities. Other Requirements: Regular, reliable attendance Work productively and meet deadlines timely Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. May work at various different locations and conditions may vary
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

  • Document Control Specialist

    4 weeks ago

    Oakville, Ontario, Canada Kiewit Full time

    Position OverviewAs the Document Control Specialist, you will oversee the document control team for a major transportation infrastructure project. Your responsibilities will include establishing document flow and distribution for design and construction teams at the project office.Key ResponsibilitiesManage the organization and maintenance of an electronic...

  • Document Controls Specialist

    6 months ago

    Oakville, Canada Kiewit Corporation Full time

    **Requisition ID**:172694 **Job Level**:Senior Level **Home District/Group**: Eastern Canada District **Department**:Document Controls **Market**:Transportation **Employment Type**:Full Time **POSITION OVERVIEW**: - As the **Document Control Specialist**, you will manage and lead the document control team for a major transportation infrastructure...

  • Document Controls Specialist

    2 months ago

    Oakville, Canada Kiewit Corporation Full time

    **Requisition ID**:173987 **Job Level**:Senior Level **Home District/Group**: Eastern Canada District **Department**:Document Controls **Market**:Transportation **Employment Type**:Full Time **Position Overview**: As the **Document Control Specialist**, you will manage and lead the document control team for a major transportation infrastructure...

  • Document Controller

    7 months ago

    Oakville, Canada Thermon Full time

    **Who We Are** Thermon Canada Inc. is a World leader in Process heating systems. We are currently experiencing rapid growth due to global expansion. Thermon has an established record of innovation and excellence. We recognize this is only possible with the hard work and dedication of our employees. We strive to maintain a dynamic and diverse...

  • Document Controller

    6 months ago

    Oakville, Canada Jobma Full time

    **Title: Quality - Document Controller-CA** **Location: Oakville, ON L6M 4B2** **Duration: 12+ Months** **Pay rate: $22/hr - $30/hr on T4 with holidays and vacations benefit.** **Monday - Friday** **Responsibilities**: - Monitoring filing and transmittal processes. - Responsible for the project filling system. - Liaising with vendor and/or client document...

  • Document Control Specialist

    2 weeks ago

    Oakville, Ontario, Canada Parsons Corporation Full time

    Job Summary:A Senior Document Control Coordinator is needed to implement document control procedures and guidelines for Parsons' Critical Infrastructure team. The successful candidate will have 8+ years of experience in document control, including 3+ years of prior experience. Proficiency in MS Office and Electronic Document Management Systems like...

  • Document Controls Manager

    5 months ago

    Oakville, Canada Kiewit Corporation Full time

    **Requisition ID**:172482 **Job Level**:Senior Level **Home District/Group**: Eastern Canada District **Department**:Document Controls **Market**:Transportation **Employment Type**:Full Time **POSITION OVERVIEW**: - As the Document Control Manager, you will manage and lead the document control team for a major transportation infrastructure project....

  • Document Control Team Lead

    4 days ago

    Oakville, Ontario, Canada Kiewit Full time

    Position OverviewThe Document Control Team Lead is responsible for managing and leading the document control team for a major transportation infrastructure project in Eastern Canada. This role involves establishing document flow and distribution for design and construction teams at the project office, ensuring all practices and procedures meet project...

  • Document Control Specialist

    2 weeks ago

    Oakville, Ontario, Canada Halton Regional Police Service Full time

    Overview of the Role:The Halton Regional Police Service is committed to excellence in policing and community safety. As a Court Documents Clerk, you will play a crucial role in ensuring the efficient processing and management of police documents, court documents, and evidence.About the Job:This position involves working closely with police members and the...

  • Change Control Specialist

    5 months ago

    Oakville, Canada Geotab Full time

    Who we are: Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities. Geotab is advancing security, connecting commercial vehicles to the...

  • Change Control Specialist

    2 weeks ago

    Oakville, Canada Geotab Full time

    Basis**: Permanent - Full-time** Area of Interest**: Operations** Location**: Oakville, Ontario** **Who we are - Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and...

  • Mortgage Documentation Specialist

    2 weeks ago

    Oakville, Ontario, Canada Randstad Canada Full time

    At Randstad Canada, we are committed to providing our clients with the best possible service. Our team is dedicated to helping you find the perfect candidate for your business needs.Job DescriptionWe are currently seeking a Mortgage Documentation Specialist to join our team in Oakville, ON. As a Mortgage Documentation Specialist, you will play a key role in...

  • Senior Legal Document Specialist

    2 weeks ago

    Oakville, Ontario, Canada Randstad Full time

    Job Title: Senior Legal Document SpecialistAbout Us:Randstad is a leading staffing agency providing workforce solutions to clients across various industries. We are committed to helping our clients achieve their business goals by connecting them with the best talent.Salary: $60,000 - $80,000 per year, depending on experience.Job Description:We are seeking an...

  • Electrical and Instrumentation Controls Specialist

    2 weeks ago

    Oakville, Ontario, Canada Veolia Full time

    Job Summary:We are seeking a highly skilled Electrical and Instrumentation Controls (E&IC) Specialist to join our team at Veolia Water Technologies & Solutions.About UsVeolia is a global leader in water recovery, treatment, and reuse. Our mission is to provide superior technology, design, quality, service, and application support to our customers...

  • Documentation Support Specialist

    3 weeks ago

    Oakville, Ontario, Canada Randstad Canada Full time

    We are seeking a skilled and detail-oriented Documentation Support Specialist to join our team at Randstad Canada.This is a 6-month contract opportunity with the possibility of becoming a permanent position. The successful candidate will be responsible for providing exceptional customer service support to clients, handling high-volume inbound calls, and...

  • Bilingual Mortgage Documentation Specialist

    1 month ago

    Oakville, Ontario, Canada Randstad Canada Full time

    Job SummaryWe are seeking a highly skilled Bilingual Mortgage Documentation Specialist to join our team in Oakville, ON. As a key member of our mortgage services team, you will be responsible for processing mortgage instruction packages, providing excellent customer service, and working collaboratively with our team to ensure smooth and efficient...

  • Senior Document Control Coordinator

    2 days ago

    Oakville, Canada PARSONS CORPORATION Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine Next! When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next,...

  • Process Control Specialist

    3 weeks ago

    Oakville, Ontario, Canada Polar Sapphire Ltd. Full time

    Polar Sapphire Ltd. is seeking a skilled Process Control Specialist to join our team. The ideal candidate will have experience operating electronic or computerized control panels and adjusting equipment, valves, pumps, and controls.Key Responsibilities:Operate electronic or computerized control panel from a central control room.Control process start-up,...

  • Document Control Specialist

    2 weeks ago

    Oakville, Ontario, Canada GVA Lighting, Inc. Full time

    About GVA Lighting, Inc.We are a leading manufacturer of high-quality lighting solutions, dedicated to delivering exceptional products and services to our customers. Our team is passionate about innovation, sustainability, and customer satisfaction.

  • Senior Document Control Coordinator

    1 day ago

    Oakville, Canada PARSONS CORPORATION Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine Next!When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next,...