IT Project Coordinator

3 weeks ago

Saskatoon, Canada Wealth Watcher Part time

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Requirements
  • Must be able to pass a background check
  • Bachelor's Degree in any field. (Five (5) years of relevant experience may be substituted)
  • Senior level project coordinator experience
  • 3-5 years of vendor relationship management experience
  • Excellent project management skills and communication skills
  • Detail-oriented
  • Accounting and financial transaction knowledge
  • Highly effective communicator
  • Good listening skills with the ability to think outside of the box with creative solutioning
  • Ability to handle tight deadlines and stressful situations
  • Ability to handle project and client ambiguity and provide suggestions to improve work/vendor processes
Responsibilities
  • Job Responsibilities/Essential Job Functions (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics
  • This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class
  • It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.)
  • Handle day-to-day client interactions, escalating issues and impediments as require
  • Run/host client Zoom/Teams meetings
  • Prepare implementation schedules and coordination between installation vendor and site points-of-contact
  • Coordinate with onsite/vendor conference room technical, obtain electronic footprint surveys or conduct remote/electronic surveys with custom conference room build team and client
  • Coordinate with both USA/Canadian signage personnel and AV engineers to facilitate vendor's design of Custom Conference rooms to determine As-Is and To-Be configurations, order inventory, facilitate logistics of deliveries and installation teams
  • Coordinate all required quotes, equipment purchases, installation coordination and follow-up of work deficiencies or issues as they arise
  • Collaborate with stakeholders to define project scope, objectives, and deliverables, ensuring alignment with organizational goals
  • Facilitate clear and timely communication between cross-functional teams, project managers, technical staff, and external vendors throughout the project lifecycle
  • Proactively identify potential risks related to projects and develop comprehensive mitigation strategies to ensure project success
  • Develop and maintain project plans, timelines, and budgets, monitoring progress and addressing any deviations from the plan

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