Property Manager

4 weeks ago

Saskatoon, Canada The Salvation Army Full time

Description

The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement  The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Core Values  The Salvation Army Canada and Bermuda has four core values:
Hope:  We give hope through the power of the gospel of Jesus Christ.

Service: We reach out to support others without discrimination.

Dignity: We respect and value each other, recognizing everyone’s worth.

Stewardship: We responsibly manage the resources entrusted to us.

The Property Manager, in collaboration with the Executive Director, will be responsible for the safety, security and appearance of all properties for Crossroads Residential Services, as well as for the Beaver creek Camp property, under the supervision of DHQ for the camp portion of the responsibility. This position ensures that services are provided in alignment with the agency’s Vision, Mission, Values and Strategic Directives using strength-based approach that promotes excellence in service delivery in an effort to maximize quality and efficiency of operations. . The incumbent is considered a contributing member of the Crossroads Management Team and plays a key role in promoting a positive, vibrant and healthy workplace.

This is a full-time position at 40 hours per week.

KEY RESPONSIBILITIES:

General Management

Serves as a point of contact with DHQ/THQ Properties Department on behalf of Crossroads. Serves as point of contact for all properties; builds and maintains master schedules for Crossroads Residential Services, including facility usage and outside bookings. For Crossroads, acts as the liaison between internal and external facility users; communicating event set ups, special requests, schedule changes and facility interruptions. (Not for Beaver Creek) Participates in internal and external committees as appropriate. Is a member of the Management Team and Workplace Health and Safety Committee. Assists the Executive Director with the planning and development of long-range programs for capital equipment replacement and capital projects. Creates and maintains booking system, ensuring accuracy to avoid conflict situations. (Not for Beaver Creek) Participates in development of budget for the facilities to address maintenance needs. Identifies and recommends actions that will improve the functioning of the department/service and ensures implementation of approved actions. Participates in resolving participants, staff & vendor complaints, using established processes. Oversees all IT functions such as: equipment, contact with IT vendors, key cards etc. Oversees all Security functions such as: Security Company, fire equipment, cameras, keys. Sources and maintains a list of qualified contractors for trades often needed. Develops and monitors emergency procedures and ensures that all staff are aware of procedures and are trained; participates in periodic fire drills.

Maintenance

Coordinates ongoing maintenance and inspections to comply with all relevant laws, codes, and organizational policies. Establishes and maintains routines for staff that follow Workplace Health and Safety requirements. Ensures that necessary steps are taken to maintain all properties in a functional state. Ensures all policies and procedures related to the maintenance program meet federal and provincial standards and promote safe work practices. Establishes schedules to monitor routine testing of safety and mechanical services. (fire and electrical systems, etc.) Develops and implements operational plans for maintenance, including benchmarks for services and preventative scheduling for the structures, mechanical plants, vehicles, telephone systems, security systems, etc. Organizes and maintains a Preventative Maintenance Program for equipment across all departments. Coordinates facilities upkeep including arranging for any repairs. Accompanies all external agencies on tours and regular inspections of the physical plant (Health inspectors, Provincial Fire Commission inspectors, Workplace Health and Safety inspectors, Saskatchewan Labour inspectors, etc.) Completes recommendations made by the inspectors in a timely manner. Ensures all snow removal functions are carried out as required. Responds to routine enquiries/user requests while providing general information regarding rentals of facility space. Explains processes, timelines and forms required for facility booking Records information on any complaints, responding to those of a minor nature and forwards others to the Executive Director for resolution. Works with Senior Management Team to establish and maintain routines for staff that follow Infection Control and Workplace Health and Safety requirements in all facilities. Ensures that equipment is maintained, and plans are made for replacement. Ensures adequate supplies are purchased. Work alongside maintenance staff in performing hands-on maintenance duties as needed.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

Education, Qualifications and Certifications:

The successful job applicant must have a formal post-secondary/college program diploma of two academic years. A College Diploma or University Degree in Business Administration including the completion of Human Resource courses will be considered as a strong asset. An equivalent combination of education and experience may be considered. Valid driver’s license. Criminal record check Child Abuse Registry check Adult Abuse Registry check

Experience and Skilled Knowledge Requirements

A minimum of three (3) years of experience in management. Proficient in Microsoft Office (i.e., Word, Excel, Publisher, Access, and PowerPoint); the Internet and Email Proficient in administration and files management procedures Valid certification in First Aid/CPR, and Non-violent crisis intervention training would be valued assets Valid certification in WHMIS

PREFERRED SKILLS/CAPABILITIES:

Excellent writing, oral communication, decision-making, organizational and time management skills. Conflict management abilities. Attention to detail, problem solving and analytical skills with ability to prioritize multiple conflicting activities. Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility. Confident, self-motivated, mission minded, team player, able to work with others. Flexible, motivated, adaptable, and able to thrive in a fast paced non-profit and union environment; be an efficient problem solver. Demonstrate a dependable work ethic and the ability to manage multiple tasks and/or projects simultaneously. Work independently; maintain confidentiality; while part of a larger team, projecting a positive, professional, and helpful attitude. Ability to communicate effectively and exercise good interpersonal skills by displaying tact, courtesy and patience with supervisors, peers, participants, employees, students, visitors, volunteers, and vendors. Ability to manage stress and workload in a positive manner. Ability and willingness to obtain a satisfactory Criminal Reference Check and other such clearances that The Salvation Army, CSC, the Social Development group, MB, and others may require. Ability and willingness to work with, support, and serve marginalized people in a compassionate, non-judgmental manner. Ability and willingness to adhere to, uphold, support, and promote The Salvation Army’s mission, vision, and values in the day-to-day operations of the department. Recognizes and actively pursues self-development.

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