Project Controls, Team Lead

5 days ago

Markham, Canada BGIS Full time

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at

SUMMARY

The Project Controls - Team Lead is responsible for overseeing and managing the Project controls function and quality within the organization. The Project Controls Team is accountable for data verification, reporting and analysis, system configurations, business requirements gathering, pcard and accurate invoicing for our BGIS clients. This role requires a strong understanding of project management methodologies, scheduling, financial control, risk management, and change management. The Team Lead will work closely with project managers, project coordinators, Project administrators and other stakeholders to ensure that projects financial deliverables are on time and to the required quality standards.

TEAM LEAD RESPONSIBILITIES

Lead and mentor a team of Project Administrators and Project Coordinators Aid with tasks and responsibilities to team members where required Provide training and development opportunities for the team Review and evaluate team performance where required

KEY DUTIES & RESPONSIBILITIE

Assist with the development and management of project budgets through monthly reviews Assist with the development and maintenance of project schedules using PMWeb. Identify dependencies between project activities and drive quality in schedules and forecasting. Assist project teams with tracking and reporting on job costs. Assist with the identification and mitigation of cost risks. Recommends solutions and implements appropriate actions for issues Continuously seeks ways to gain greater efficiencies through activities such as recommending and implementing best practices, collaborating with internal teams to implement sustainable practices and improvement initiatives  Leads the development of corporate programs/projects and releases of new system applications As the business representative, works closely with the project management team and development to ensure client requirements are captured and met for system enhancements Develops, documents and reviews policies, processes, training materials and work instructions for internal and external users Develops forms for use by the organization along with corresponding training material and work instructions Assists in compiling and analyzing operational, financial and key performance indicator data to support the project teams  Updates process documents including work instructions, forms and policies. Participates in special projects and ad hoc analysis as required Reviews and verifies accuracy of all compliance-related data submitted from all client business groups and product lines. Prepares and distributes related reports to relevant stakeholders. Highlights non-compliant items for stakeholder action and tracks non-compliance items to closure. Reviews compliance data and identifies process inefficiencies and inaccuracies. Assists in the development of compliance-related processes through activities including the provision of data reporting and analysis, and research of best practices. Assists in the implementation of compliance-related processes through activities such as coordination of process implementation with relevant stakeholders, process documentation, providing contents to presentations, etc. Maintains current knowledge of compliance requirements of external organizations to assist with related initiatives Co-ordinate with Regional Leaders to provide metrics that will drive business goals  Monitor full close out process Other duties as assigned

KNOWLEDGE & SKILLS

Bachelor’s Degree Minimum 3 years’ experience in project controls preferred Knowledge of quality management practices. Strong understanding of project management methodologies. Strong proficiency in MS Excel, PowerPoint and Word. Data reporting, verification and analysis skills. Attention to detail. Effective written communication skills. Problem solving skills. Ability to work under pressure and meet deadlines.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds . We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

BGIS is an equal opportunity employer and we welcome you to apply for a position with us If you require accommodation during the recruitment process, please contact us at . Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. 

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