Receptionist / Office Assistant

2 weeks ago

Halifax, Canada Dalhousie University Full time
Job Summary

As the first university-based common law school in the nation, the Schulich School of Law offers a unique and enlightened approach to legal education. Diverse curriculum, leading specializations, and internationally recognized faculty provide exceptional opportunities in all facets of legal education. Reporting to thereports to the Manager, Finance & Administration, the Receptionist / Office Assistant will provide a wide range of administrative supports to the School as a whole as well as to the Career Development Office (CDO) in particular.

Key Responsibilities

Serve as first point of contact and reception for the Schulich School of Law, assisting and advising students, faculty and the general public via phone, email and in person contact. Handle building maintenance and key requests. Arrange courier pick-ups and prepare monthly invoices. Support the Career Development Office includingcoordinating high volumes of appointments; posting jobs on the Schulich Law careers platform; supporting event logistics; and coordinating the application process for internship and research assistant programs. Complete financial support tasks for the CDO such as preparingtravel advances and travel expense claims; purchasing attendance for conferences, career fairs, etc. and reconciling statements. Serve as backup and support for the CDO Administrative Coordinator. Assist the Dean’s Office and other administrative staff. Prepare payroll documentation, assist with website updates,review and approve room booking requests. Provide administrative services for approximately four faculty members. Format and prepare a wide range of documentation, schedule appointments, coordinate event logistics, process expense reimbursement claims, maintain manual and computerized files.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

Business/Office Administrative Diploma plus approximately three to five years’ related work experience (or equivalent combination of training and experience). Excellent interpersonal and communication (verbal and written skills with the proven ability to work well as part of a team. Demonstrated ability to multi-task in a busy working environment including strong attention to detail, initiative and organizational skills. Proficiency in Microsoft 365 suite (Word, Excel, PowerPoint, Access, Teams, OneDrive, Forms, etc.). Familiarity with website management and A/V equipment.

Assets

Experience working in a client-oriented environment and event planning and organization.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies in particular:

- Self-Awareness & Professionalism
- Respect & Inclusion
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.

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