Receptionist / Office Assistant

2 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Receptionist / Office Assistant

**Department/Unit**
- Schulich School of Law - General

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S195-24

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0 FTE

**Salary**
- $25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- As the first university-based common law school in the nation, the Schulich School of Law offers a unique and enlightened approach to legal education. Diverse curriculum, leading specializations, and internationally recognized faculty provide exceptional opportunities in all facets of legal education. Reporting to the** **reports to the Manager, Finance & Administration, the Receptionist / Office Assistant will provide a wide range of administrative supports to the School as a whole as well as to the Career Development Office (CDO) in particular.

**Key Responsibilities**
- Complete financial support tasks for the CDO such as preparing** **travel advances and travel expense claims; purchasing attendance for conferences, career fairs, etc. and reconciling statements. Serve as backup and support for the CDO Administrative Coordinator.
- Assist the Dean’s Office and other administrative staff. Prepare payroll documentation, assist with website updates,** **review and approve room booking requests.
- Provide administrative services for approximately four faculty members. Format and prepare a wide range of documentation, schedule appointments, coordinate event logistics, process expense reimbursement claims, maintain manual and computerized files.

**Note**
- Due to operational requirements, the successful applicant is required to work in-person on campus.

**Required Qualifications**
- Business/Office Administrative Diploma plus approximately three to five years’ related work experience (or equivalent combination of training and experience).
- Excellent interpersonal and communication (verbal and written skills with the proven ability to work well as part of a team.
- Demonstrated ability to multi-task in a busy working environment including strong attention to detail, initiative and organizational skills.
- Proficiency in Microsoft 365 suite (Word, Excel, PowerPoint, Access, Teams, OneDrive, Forms, etc.).
- Familiarity with website management and A/V equipment.

**Assets**
- Experience working in a client-oriented environment and event planning and organization.

**Job Competencies**
Self-Awareness & Professionalism
- Respect & Inclusion
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- One (1)

**Open Date**
- 06/20/2024

**Close Date**
- 06/27/2024

**Open Until Filled**
- No

**Special Instructions to Applicant

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