Team Lead/Corporate Law Clerk – Governance and Compliance Services

4 weeks ago

Toronto, Canada fasken Full time

Fasken is a leading international business law and litigation firm. Our firm’s 900+ lawyers are located across offices in Vancouver, Surrey, Tsuut’ina, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg. We provide strategic and thoughtful advice in all areas of business law to our broad range of clients including close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.

We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion, and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.

Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at www.fasken.com.

Team Lead/Corporate Law Clerk – Governance and Compliance Services

Reporting to the Assistant Director, Corporate Services in our Toronto office, the Team Lead/Corporate Law Clerk – Governance and Compliance Services is a working Corporate Law Clerk, responsible for Governance and Compliance work as well as supporting and directing Corporate Services operations in our Governance and Compliance Group. The successful candidate will ensure Law Clerks and Corporate Search Clerks are fully utilized, workload is evenly distributed, client deadlines, filings and renewals are monitored and handled in a timely manner, and high quality, cost-effective, efficient professional services are provided to the Firm’s Lawyers and their clients.

The successful candidate may be required to work outside of normal business hours in order to meet business and client needs. This is a hybrid role.

At Fasken, success means:

Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community Working collaboratively – you’re a self starter who values working in a collaborative team based environment Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties Approaching your work with agility and the willingness to learn and utilize new technology Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues Treating sensitive and confidential matters with discretion and diplomacy at all times

Primary Responsibilities:

Team Lead Responsibilities

Oversee and support workload distribution among law clerks, considering holidays, leaves, and vacancies Clarify law clerk and search clerk time on files to billing lawyers and recommend premiums and write-offs Actively engage and support with lawyer’s questions and day to day support including forms, quotes, and queries Support the Assistant Director, Corporate Services by assessing department practices and processes to improve efficiencies and identify continuous improvement Support the Assistant Director, Corporate Services by identifying process effect of legislative changes and implementing within the department Assess and identify areas for knowledge improvement and design webinars or materials to address Assist with precedent management Other projects and duties as assigned

Corporate Law Clerk Responsibilities

Manage client relationships of large client groups and work with clerks to provide oversight Draft general corporate documents including but not limited to documents relating to incorporation and organization, amendments, continuances, dissolutions and other fundamental changes Coordinate documents/filings required to effect/report corporate changes in required timelines Coordinate initial extra-provincial licenses/registrations and managing any subsequent renewals and updates Oversee annual maintenance and compliance work Coordinate registrations/renewals for business names, GPs, LPs etc. Conduct due diligence and minute book reviews and prepare report outlining issues and deficiencies Liaising with lawyers, clients and agents while providing excellent professional service

Required Knowledge and Experience

Law clerk diploma or equivalent A member in good standing with the Institute of Law Clerks of Ontario 5-7 years of law clerk experience Previous supervisory or mentorship experience an asset Understanding of law firm operations Proficiency with technology such as Closing Folders, online Ministry portals, document management (iManage an asset), and data rooms or the interest and ability to learn new technology Knowledge of cloud-based corporate databases (ex. MinuteBox) Extensive knowledge of the Business Corporations Act (Ontario) and the Canada Business Corporations Act.

Diversity and Inclusion

At Fasken we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.

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